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<p class="MsoNormal"><span style="font-size:11.0pt">Dear all,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please below find the final proposed agenda for the GNSO Council Meetings part I and part II on 24 October 2018 at 11:00 UTC.<b> </b></span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<h1 style="mso-margin-top-alt:24.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in">
<span style="font-size:23.0pt;color:black">Final GNSO Council Agenda 24 October 2018 - Part I</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></h1>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access:</span><a href="https://community.icann.org/x/HxlpBQ"><span style="color:#1155CC">
</span></a><a href="https://community.icann.org/x/wRVpBQ"><span style="color:#1155CC">https://community.icann.org/x/wRVpBQ</span></a><span style="color:black">
</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">This agenda was established according to the
</span><a href="https://gnso.icann.org/en/council/op-procedures-30jan18-en.pdf"><span style="color:#1155CC">GNSO Operating Procedures</span></a><span style="color:black"> v3.3, updated on 30 January 2018</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">For convenience:</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo6;vertical-align:baseline">
An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo6;vertical-align:baseline">
An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Coordinated Universal Time: 11:00 UTC: </span><a href="https://tinyurl.com/y9663p2o"><span style="color:#1155CC">https://tinyurl.com/y9663p2o</span></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">04:00 Los Angeles; 07:00 Washington; 10:00 London; 16:00 Islamabad; 20:00 Tokyo; 22:00 Hobart
</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">GNSO Council Meeting remote participation details:
</span><a href="https://63.schedule.icann.org/meetings/901654"><span style="color:#1155CC">https://63.schedule.icann.org/meetings/901654</span></a><span style="color:black">
</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">___________________________________</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 1. Administrative Matters (5 mins)</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1.1 - Roll Call</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1.2 - Updates to Statements of Interest</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1.3 - Review / Amend Agenda</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures:
</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="https://gnso.icann.org/en/meetings/minutes-council-16aug18-en.pdf"><span style="color:#1155CC">Minutes</span></a><span style="color:black"> of the GNSO Council meeting on the 26 August 2018 were posted on
the 03 September 2018</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/minutes-council-27sep18-en.pdf"><span style="color:#1155CC">Minutes</span></a><span style="color:black"> of the GNSO Council meeting on the
25 September 2018 were posted on the 13 October 2018</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 2. Opening Remarks / Review of Projects & Action List (15 minutes)</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of
</span><a href="https://gnso.icann.org/en/council/project"><span style="color:#1155CC">Projects List
</span></a><span style="color:black">and </span><a href="https://community.icann.org/x/RgZlAg"><span style="color:#1155CC">Action Item List</span></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 3. Consent Agenda (5 minutes)
</span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo7;vertical-align:baseline">
Reconfirmation of Julf Helsingius as GNSO Council Liaison to the Governmental Advisory Committee (<a href="https://community.icann.org/x/yBVpBQ"><span style="color:#1155CC">motion</span></a>)<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo7;vertical-align:baseline">
<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/reconvened-red-cross-recommendations-14oct18-en.pdf"><span style="color:#1155CC">Recommendations Report</span></a> to the ICANN Board regarding adoption of the Final Report from the
Reconvened Working Group on Red Cross Names Policy Development Process (PDP) Working Group.<o:p></o:p></li></ul>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black"></span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 4: COUNCIL VOTE – Confirmation of Standing Committee on ICANN’s Budget and Operations Charter (10 minutes)</span></b><span style="color:black"><br>
<br>
Standing Committee on ICANN’s Budget and Operations Charter (SCBO) has operated under an interim charter since its adoption on 21 December 2017. In FY18 under this interim charter, the SCBO developed four public comments (IANA-PTI FY19 Budget, ICANN's Reserve
Fund Target Level, ICANN's Draft FY19 Budget and Operating Plan, & ICANN Reserve Fund: Proposed Replenishment Strategy) on behalf of the GNSO Council that were later accepted and posted to ICANN's public forum</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">On 17 September 2018, the SCBO delivered an After Action Report on the SCBO experiences and lessons learned where the report suggested that the SCBO charter did not warrant any change and
that the SCBO become a permanent standing committee of the GNSO Council</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"><br>
Here, the Council will vote to adopt the charter of the SCBO on a permanent basis.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">4.1 – Presentation of </span><a href="https://community.icann.org/x/yBVpBQ"><span style="color:#1155CC">motion</span></a><span style="color:black"> (Ayden Férdeline)</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">4.2 – Council discussion</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">4.3 – Council vote (voting threshold: simple majority)</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<i><span style="color:black">Taking this action is within the GNSO’s remit, in respect of the financial impact on the GNSO’s responsibility “for developing and recommending to the Board substantive policies relating to generic top-level domains and other responsibilities
of the GNSO as set forth in these Bylaws.”</span></i><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:black">Item 5: COUNCIL VOTE – GNSO Policy Development Process 3.0 (20 minutes)</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">In January 2018, the GNSO Council held an inaugural three-day Strategic Planning Session. On Day 3 of this meeting, the GNSO Council reviewed the workload for the year ahead and identified potential milestones, noting that the current
average timeline for delivery of an Initial Report has increased at least 2-4 times compared to previous PDPs. In addition to noting the increased duration of the PDP lifecycle, the Council began to identify challenges being encountered in PDPs, informed by
a staff discussion paper on optimizing increased engagement and participation while ensuring efficient and effective policy development.<br>
<br>
The effort to increase the effectiveness and efficiency of the GNSO PDP process is called GNSO PDP 3.0. On 11 May 2018, a summary paper was shared with the Council, summarizing input received to date, as well as some proposed incremental improvements. The Council
members and their respective Stakeholder Groups and Constituencies were invited to provide input, after which a
</span><a href="https://gnso.icann.org/en/drafts/pdp-summary-feedback-10sep18-en.pdf"><span style="color:#1155CC">summary report</span></a><span style="color:black"> was prepared and shared with the Council on 10 September 2018, followed by a dedicated
</span><a href="https://participate.icann.org/p1s5rcio69b/"><span style="color:#1155CC">webinar</span></a><span style="color:black"> on 11 September 2018.
</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">Based on the input received as well as the subsequent webinar, Council leadership developed a proposed
</span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-increase-effectiveness-efficiency-16oct18-en.pdf"><span style="color:#1155CC">GNSO Policy Development Process 3.0
<i>How to increase the effectiveness and efficiency of the GNSO Policy Development Process
</i></span></a><span style="color:black">document<i> </i>for Council consideration. The GNSO Council and broader community will have reviewed and discussed the GNSO PDP 3.0 Implementation Plan during the GNSO Weekend Session at ICANN63.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">Here, the Council will vote to adopt the GNSO PDP 3.0 Implementation Plan.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">5.1 – Presentation of </span><a href="https://community.icann.org/x/yBVpBQ"><span style="color:#1155CC">motion</span></a><span style="color:black"> (TBD)</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">5.2 – Council discussion</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">5.3 – Council vote (voting threshold: simple majority)</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<i><span style="color:black">Taking this action is within the GNSO’s remit, in the GNSO’s pursuit to improve on its responsibility “for developing and recommending to the Board substantive policies relating to generic top-level domains and other responsibilities
of the GNSO as set forth in these Bylaws.”</span></i><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:black">Item 6: COUNCIL VOTE – Termination of the Next-Generation gTLD Registration Directory Service (RDS) to replace WHOIS Policy Development Process (15 minutes)</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">On 19 November 2015, the GNSO Council adopted the</span><a href="https://community.icann.org/x/E4xlAw"><span style="color:black">
</span><span style="color:#1155CC">charter</span></a><span style="color:black"> for the next-generation gTLD Registration Directory Service (RDS) to replace WHOIS Policy Development Process Working group. Following ICANN61 (March 2018), the RDS PDP Leadership
decided to put on hold WG meetings indefinitely. This decision was made in light of the uncertain status of GDPR-related work and the possible duplication of efforts as a result of the adoption by the ICANN Board of the Temporary Specification for gTLD Registration
Data.</span><o:p></o:p></p>
<p style="margin-top:8.0pt;background:white"><span style="color:black">Following the initiation by the GNSO Council of the Expedited Policy Development Process (EPDP) on the Temporary Specification for gTLD Registration data, Stephanie Perrin in her role as
the GNSO Council Liaison to the RDS PDP WG, submitted the required Termination Summary on 17 July 2018 to recommend to the GNSO Council that the RDS PDP WG be terminated as per section 15 of the PDP Manual. </span><o:p></o:p></p>
<p style="margin-top:8.0pt;background:white"><span style="color:black">Here, the Council will vote to terminate the Next-Generation gTLD Registration Directory Service (RDS) to replace WHOIS Policy Development Process.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">6.1 – Presentation of </span><a href="https://community.icann.org/x/yBVpBQ"><span style="color:#1155CC">motion</span></a><span style="color:black"> (Stephanie Perrin)</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">6.2 – Council discussion</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">6.3 – Council vote (voting threshold: Supermajority)</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<i><span style="color:black">Taking this action is within the GNSO’s remit as indicated in section 11.3.i.vii of the ICANN Bylaws, where the Council may “Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate
a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination.”</span></i><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:black">Item 7: COUNCIL VOTE – IGO-INGO Access to Curative Rights Protection Mechanisms (15 minutes)</span></b><span style="color:black"><br>
<br>
The IGO-INGO Access to Curative Rights Protection Mechanisms PDP WG had worked to resolve a final recommendation relating to IGO jurisdictional immunity and registrants’ rights to file court proceedings. The WG has determined consensus on a set of options for
this final recommendation, as well as for all other recommendations. The WG Chair proposed his determination of consensus levels for all recommendations, which the WG affirmed. On 27 June 2018, the GNSO Council passed a
</span><a href="https://gnso.icann.org/en/council/resolutions#201806"><span style="color:#1155CC">resolution</span></a><span style="color:black">, thanking the PDP WG for its efforts and requesting that it submit its Final Report in time for the 19 July 2018
Council meeting.<br>
<br>
After having agreed on consensus levels for its final recommendations, the WG considered the text of its Final Report. On 9 July 2018, the PDP WG submitted its
</span><a href="https://gnso.icann.org/en/issues/igo-ingo-crp-access-final-17jul18-en.pdf"><span style="color:#1155CC">Final Report</span></a><span style="color:black"> to the GNSO Council for its consideration, which contains five consensus recommendations
and three minority statements, documenting their disagreement either with one or more of the final recommendations or other parts of the Final Report.<br>
<br>
There remain several inconsistencies between GAC advice and consensus recommendations from the IGO-INGO PDP WG, which have yet to be reconciled, including on the topic of appropriate protections for IGO acronyms (both preventative and curative). During its
19 July Council meeting, the Council </span><a href="https://gnso.icann.org/en/council/resolutions#201807"><span style="color:#1155CC">resolved</span></a><span style="color:black"> to accept the Final Report from the IGO-INGO Access to Curative Rights Mechanisms
PDP Working Group and has begun considering the topic of curative rights protections for IGOs in the broader context of appropriate overall scope of protection for all IGO identifiers.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">On 9 October 2018, the Council held a question and answer webinar to review the recommendations and to ask itself a series of questions, 1) Does the Council believe that the PDP has addressed the issues that it was chartered to address
(i.e. What questions/topics was the Working Group chartered to consider, did it consider those charter topics/questions, and did it do so in a legitimate way)?; 2) Has the PDP followed due process?; and 3) Did the PDP Working Group address GAC advice on the
topic?<br>
<br>
Here, the Council will vote on to accept to recommendation and Final Report of the IGO-INGO Access to Curative Rights Protection Mechanisms PDP WG.<br>
<br>
7.1 – Presentation of </span><a href="https://community.icann.org/x/yBVpBQ"><span style="color:#1155CC">motion</span></a><span style="color:black"> (TBD)<br>
<br>
7.2 – Council discussion</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="color:black">7.2.1: Does the Council believe that the PDP has addressed the issues that it was chartered to address (i.e. What questions/topics was the Working Group chartered to consider, did it consider those charter topics/questions, and did
it do so in a legitimate way)?</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="color:black">7.2.2: Has the PDP followed due process? </span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:.5in;margin-bottom:.0001pt;background:white">
<span style="color:black">7.2.3: Did the PDP Working Group address GAC advice on the topic?<br>
<br>
<br>
</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">7.3 – Council vote (voting threshold: approval of PDP recommendations imposing contractual obligations on Contracted Parties: Supermajority; approval of other PDP recommendations: 50% of each House plus 1 Councilor from 3 out of 4
Stakeholder Groups in favor)</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<i><span style="color:black">Taking this action is within the GNSO’s remit as indicated in section 11.1 of the ICANN Bylaws, where it states that the GNSO is “responsible for developing and recommending to the Board substantive policies relating to generic
top-level domains and other responsibilities of the GNSO as set forth in these Bylaws.”</span></i><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 8: COUNCIL UPDATE – Temporary Specification for Registration Data Expedited Policy Development Process - Recurring Update (15 minutes)</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">On 19 July 2018, the GNSO Council </span><a href="https://gnso.icann.org/en/council/resolutions#20180719-2"><span style="color:#1155CC">resolved</span></a><span style="color:black"> to initiate the Expedited Policy Development Process
(EPDP) on the Temporary Specification for gTLD Registration Data and adopt the EPDP Team
</span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/temp-spec-gtld-rd-epdp-19jul18-en.pdf"><span style="color:#1155CC">Charter</span></a><span style="color:black">. Given the challenging timeline for the EPDP and the GNSO Council’s
role in managing the PDP process, the Council has agreed that including a recurring update on the EPDP for each Council meeting is prudent.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">Here, the Council will receive an update from the GNSO Council liaison to the EPDP.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">8.1 – Update (Rafik Dammak, GNSO Council liaison to the EPDP and EPDP vice-chair)</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">8.2 – Council discussion</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">8.3 – Next steps</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black"><br>
<br>
<br>
</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 9: ANY OTHER BUSINESS (10 minutes)</span></b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">9.1 - Open Microphone</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">________________________________</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">See </span>
<a href="https://www.icann.org/resources/pages/governance/bylaws-en/#article11"><span style="color:#1155CC">https://www.icann.org/resources/pages/governance/bylaws-en/#article11</span></a><span style="color:black">.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">See </span>
<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf"><span style="color:#1155CC">https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">References for Coordinated Universal Time of 11:00 UTC
</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Local time between March and October Summer in the NORTHERN hemisphere</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">----------------------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">California, USA (PDT) UTC-7 04:00</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">San José, Costa Rica (CST) UTC-6 05:00</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">New York/Washington DC, USA (EDT) UTC-4 07:00</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="PT-BR" style="color:black">Buenos Aires, Argentina (ART) UTC-3 08:00</span><span lang="PT-BR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="PT-BR" style="color:black">Rio de Janeiro, Brazil (BRST) UTC-3 08:00</span><span lang="PT-BR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">London, United Kingdom (GMT) UTC+1 12:00</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Kinshasa, Democratic Republic of Congo (WAT) UTC+1 12:00</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="FR" style="color:black">Paris, France (CEST) UTC+2 13:00</span><span lang="FR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="FR" style="color:black">Islamabad, Pakistan (PKT) UTC+5 16:00
</span><span lang="FR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="FR" style="color:black">Singapore (SGT) UTC+8 19:00
</span><span lang="FR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="FR" style="color:black">Tokyo, Japan (JST) UTC+9 20:00
</span><span lang="FR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="FR" style="color:black">Sydney/Hobart, Australia (AEST) UTC+10 22:00
</span><span lang="FR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">----------------------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">DST starts/ends on Sunday 28 of October 2018, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 4 of November 2018 for the US.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">----------------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">For other places see
</span><a href="http://www.timeanddate.com/"><span style="color:#1155CC">http://www.timeanddate.com</span></a><span style="color:black"> and
</span><a href="https://tinyurl.com/y9663p2o"><span style="font-size:10.0pt;color:#1155CC;background:white">https://tinyurl.com/y82s88vu</span></a><o:p></o:p></p>
<h1 style="mso-margin-top-alt:24.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in">
<span style="font-size:23.0pt;color:black">Final GNSO Council Agenda 24 October 2018 - Part II (Admin)</span><o:p></o:p></h1>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:#172B4D">Please note that
<b>all documents </b>referenced <b>in the agenda have been gathered on a Wiki page for convenience and easier access:
</b></span><a href="https://community.icann.org/x/1iIhB"><b><span style="color:#0052CC">https://community.icann.org/x/1iIhB</span></b></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">This agenda was established according to the
</span><a href="https://gnso.icann.org/en/council/op-procedures-30jan18-en.pdf"><span style="color:#1155CC">GNSO Operating Procedures</span></a><span style="color:black"> v3.3, updated on 30 January 2018</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">For convenience:</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:#172B4D;margin-top:8.0pt;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo8;vertical-align:baseline">
An excerpt of the ICANN Bylaws defining the voting thresholds is provided in <u>Appendix 1</u> at the end of this agenda.<o:p></o:p></li><li style="color:#172B4D;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo8;vertical-align:baseline">
An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in
<u>Appendix 2</u> at the end of this agenda.<o:p></o:p></li></ul>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">Coordinated Universal Time: 13:15 UTC: </span><a href="https://tinyurl.com/ycvf33wr"><b><span style="color:#1155CC">https://tinyurl.com/ycvf33wr</span></b></a><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D"></span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D">GNSO Council Meeting Audio Cast</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">GNSO Council Meeting remote participation details:
</span><a href="https://63.schedule.icann.org/meetings/901655"><span style="color:#1155CC">https://63.schedule.icann.org/meetings/901655</span></a><span style="color:black">
</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">Councilors should notify the GNSO Secretariat in advance if they will not be able to attend and/or need a dial out call.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D">___________________________________</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D">Item 1. Seating of the 2018 / 2019 Council (20 mins)</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">1.1 - Roll Call</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">1.2 - Statements of Interest</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">Maxim Alzoba - </span><a href="https://community.icann.org/display/gnsosoi/Maxim+Alzoba+SOI"><span style="color:#1155CC">SOI</span></a><span style="color:#172B4D"> Registries Stakeholder Group</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span lang="FR" style="color:#172B4D">Elsa Saade - </span><a href="https://community.icann.org/display/gnsosoi/Elsa+Saade+SOI"><span lang="FR" style="color:#1155CC">SOI</span></a><span lang="FR" style="color:#172B4D"> Non-Commercial Stakeholder Group</span><span lang="FR"><o:p></o:p></span></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">Flip Petillion: </span><a href="https://community.icann.org/display/gnsosoi/Flip+Petillion+SOI"><span style="color:#1155CC">SOI</span></a><span style="color:#172B4D"> Intellectual Property Constituency</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">Scott McCormick: </span><a href="https://community.icann.org/x/fA28BQ"><span style="color:#1155CC">SOI</span></a><span style="color:#172B4D"> Commercial and Business Users Constituency
</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">1.3 - Review / Amend Agenda</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D"></span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D">Item 2. Election of the Chair (30 mins)</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">Two nomination were received for this position, Rafik Dammak from the Non-Contracted Parties House and Keith Drazek from the Contract Parties House. The GNSO reviewed the
</span><a href="https://gnso.icann.org/en/council/elections"><span style="color:#1155CC">candidate statements</span></a><span style="color:#172B4D"> and held a question & answer session with both candidates on 21 October 2018. Here the GNSO Council will proceed
to hold the election for its Chair for 2019-2020, according to the GNSO Operating Procedures (note Section 2.2 of the GNSO Operating Procedures on Officer Elections: Chair and Vice-Chairs (see Appendix 1 below)).</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D"></span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D">Item 3: COUNCIL DISCUSSION - GNSO Empowered Community Roles and Responsibilities – GNSO Operating Procedures Templates and Guideline Development</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">Following the adoption by the GNSO Council of the revised GNSO Operating Procedures, as well as the proposed modifications to the ICANN Bylaws adopted by the ICANN Board of Directors on 13 May 2018, staff has outlined in a table
the additional proposed steps to be taken to ensure preparedness as well as facilitate the ability for the GNSO Council to act in relation to the new roles and responsibilities outlined in the post-transition Bylaws. The GNSO Council is requested to review
the proposed next steps and to provide feedback whether it is supportive of these proposed next steps or whether modifications should be considered. In regards to the proposed next steps in the table, staff has developed first drafts of templates and possible
guidelines for the Council’s consideration, but the Council could also consider setting up a dedicated committee / drafting team to take on this task and/or collaborate with staff, noting that any proposed templates and/or guidelines would still need to come
back to the GNSO Council for approval.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">Here, the Council will discuss next steps and an action plan.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">3.1 – Update (TBD)</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">3.2 – Council discussion</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">3.3 – Next steps</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D">Item 43. Any Other Business (010 min)</span></b><span style="color:#172B4D">
</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">None</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D"></span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D">Appendix 1: Excerpt from GNSO Operating Procedures (Section 2.2)</span></b><o:p></o:p></p>
<h4 style="margin-top:15.0pt;background:white"><span style="font-size:11.0pt;color:#172B4D">2.2 </span><a href="https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf"><span style="font-size:11.0pt;color:#0052CC">https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf</span></a><o:p></o:p></h4>
<h4 style="margin-top:15.0pt;background:white"><span style="font-size:11.0pt;color:#172B4D">Officer Elections: Chair and Vice-Chairs</span><o:p></o:p></h4>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">The GNSO Council shall select the GNSO Chair and two Vice-Chairs as follows:</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="color:#172B4D;margin-top:8.0pt;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo9;vertical-align:baseline">
The GNSO Chair shall be elected by a 60 percent vote of each house.<o:p></o:p></li><li style="color:#172B4D;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo9;vertical-align:baseline">
Each house will be allowed to nominate one candidate for GNSO Council Chair. Each house is responsible for determining how to nominate its candidate. A candidate for GNSO Council Chair does not need to be a member of a house, but must be a current or incoming
member of the GNSO Council. Should a Chair be elected from outside of the houses that Chair will be a non-voting Chair.<o:p></o:p></li></ol>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l0 level2 lfo10;vertical-align:baseline">
<![if !supportLists]><span style="color:#172B4D"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="color:#172B4D">All ballots will include the “none of the above” option. In the event that a 60 percent vote of each house selects the “none of the above” option, each house will commence a
new nomination period of not longer than 15 days. An election for the new nominees will be scheduled for no sooner than 30 days after the unsuccessful vote.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l0 level2 lfo10;vertical-align:baseline">
<![if !supportLists]><span style="color:#172B4D"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="color:#172B4D">In the case of a tie for the most votes between the two candidates, or between a candidate and “none of above,” a second election will be held no sooner than 30 days. The candidates
shall remain the same for this second election. In the case this second election also results in a tie, each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be rescheduled for no sooner than 30
days after the unsuccessful vote.<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l0 level2 lfo10;vertical-align:baseline">
<![if !supportLists]><span style="color:#172B4D"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="color:#172B4D">The leading candidate will be defined as the one with the highest score. The score is calculated by adding together the voting percentages attained from each house. The highest
percentage attainable in each house is 100. Thus, the maximum score a candidate can achieve is 200 as a result of attaining 100 percent of the votes from the contracted party house and 100 percent from the non-contracted party house (100 percent + 100 percent
= score of 200). In case neither candidate reaches the 60 percent of each house threshold, a second ballot will be held between the leading candidate and “none of the above.”<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l0 level2 lfo10;vertical-align:baseline">
<![if !supportLists]><span style="color:#172B4D"><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="color:#172B4D">In case neither candidate reaches the 60 percent of each house threshold and the candidates do not tie, a second runoff ballot will be held between the leading candidate and “none
of the above.”<o:p></o:p></span></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:1.0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l0 level2 lfo10;vertical-align:baseline">
<![if !supportLists]><span style="color:#172B4D"><span style="mso-list:Ignore">e.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="color:#172B4D">If the single candidate does not reach the 60 percent of each house threshold in the runoff ballot, then each house will commence a new nomination period of not longer than 15
days. An election for the new nominees will be rescheduled for no sooner than 30 days after the unsuccessful runoff ballot.<o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<li style="color:#172B4D;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo10;vertical-align:baseline">
Each house shall select a Council Vice-Chair from within its respective house.<o:p></o:p></li><li style="color:#172B4D;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo10;vertical-align:baseline">
A Chair may not be a member of the same Stakeholder Group of either of the Vice-Chairs.<o:p></o:p></li><li style="color:#172B4D;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo10;vertical-align:baseline">
The Chair and Vice-Chairs shall retain their votes (if any) in their respective houses (if any).<o:p></o:p></li><li style="color:#172B4D;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo10;vertical-align:baseline">
In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair’s term, the Vice-Chairs will serve as Interim GNSO Co- Chairs to jointly oversee the new Chair election and conduct Council business until a successful
election can be held. In the event that one or both Vice-Chairs’ terms ends concurrently with the term of the previous Chair, the procedures described in Section 2.2.1 below shall apply.<o:p></o:p></li><li style="color:#172B4D;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo10;vertical-align:baseline">
The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following each election and runoff ballot, whether successful or unsuccessful.<o:p></o:p></li></ol>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D">Appendix 2: GNSO Council Voting Thresholds (</span></b><a href="https://www.icann.org/resources/pages/governance/bylaws-en/#article11"><b><span style="color:#0052CC">ICANN Bylaws,</span></b></a><b><span style="color:#172B4D">
Article 11, Section 3)</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(i) Except as otherwise specified in these Bylaws, <u>
Annex A</u>, <u>Annex A-1</u> or <u>Annex A-2</u> hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall
apply to the following GNSO actions:</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(i) Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(ii) Initiate a Policy Development Process ("<b>PDP</b>") Within Scope (as described in
<u>Annex A</u>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(iii) Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority (as defined in
<u>Section 11.3(i)(xix)</u>).</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(iv) Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(v) Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(vi) Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under (iv) or (v) above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(vii) Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(viii) Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups
supports the Recommendation.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(ix) Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority,</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(x) Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority
vote threshold will have to be met or exceeded.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(xi) Modification of Approved PDP Recommendation: Prior to Final Approval by the Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(xii) Initiation of an Expedited Policy Development Process ("<b>EPDP</b>"): requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(xiii) Approve an EPDP Team Charter: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(xiv) Approval of EPDP Recommendations: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(xv) Approve an EPDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority
vote threshold will have to be met or exceeded.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(xvi) Initiation of a GNSO Guidance Process ("<b>GGP</b>"): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(xvii) Rejection of Initiation of a GGP Requested by the Board: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(xviii) Approval of GGP Recommendations: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">(xix) A "<b>GNSO Supermajority</b>" shall mean: (A) two-thirds (2/3) of the Council members of each House, or (B) three-fourths (3/4) of the Council members of one House and a majority of the Council members of the other House.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<a href="https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf"><span style="color:#0052CC">https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf</span></a><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">Appendix 1 GNSO Council Voting Results table</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D">Absentee Voting Procedures </span></b><a href="https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf"><b><span style="color:#0052CC">https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf</span></b></a><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<b><span style="color:#172B4D">4.4 Absentee Voting</span></b><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">4.1.1 <u>Applicability</u></span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D"></span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">Absentee voting is permitted for the following limited number of Council motions or measures.</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="color:#172B4D;margin-top:8.0pt;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l7 level1 lfo11;vertical-align:baseline">
Initiate a Policy Development Process (PDP);<o:p></o:p></li><li style="color:#172B4D;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l7 level1 lfo11;vertical-align:baseline">
Approve a PDP recommendation;<o:p></o:p></li><li style="color:#172B4D;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l7 level1 lfo11;vertical-align:baseline">
Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;<o:p></o:p></li><li style="color:#172B4D;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l7 level1 lfo11;vertical-align:baseline">
Fill a Council position open for election.<o:p></o:p></li></ol>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D"></span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">4.1.2 <span class="apple-tab-span"> </span>Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting’s adjournment. In exceptional circumstances, announced
at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">4.1.3 <span class="apple-tab-span"> </span>The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee
ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:#172B4D">4.1.4 <span class="apple-tab-span"> </span>Absentee balloting does not affect quorum requirements.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"></span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><o:p> </o:p></p>
<p class="MsoNormal" align="center" style="text-align:center"><o:p> </o:p></p>
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