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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Thanks Rafik – good to know.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Marie<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> council <council-bounces@gnso.icann.org>
<b>On Behalf Of </b>Rafik Dammak<br>
<b>Sent:</b> Tuesday, November 13, 2018 4:48 PM<br>
<b>To:</b> Michele Neylon :: Blacknight <michele@blacknight.com><br>
<b>Cc:</b> Council GNSO <council@gnso.icann.org><br>
<b>Subject:</b> Re: [council] Fw: [Gnso-epdp-team] Report on Small team on roles & responsibilities in preparation for EPDP Team Meeting #25<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hi,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">quick update, the EPDP call just finished. The general feeling within the team is to proceed with the initial report indicating the current thinking on the matter regarding the joint controller (EPDP team members will make clarifying questions
within the next 24hours to work on the topic) and make a note about the memo from ICANN legal counsel. It is also asking to get that memo asap.<o:p></o:p></p>
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<p class="MsoNormal">I expect there will more updates on EPDP this week.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Best,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt">Rafik<o:p></o:p></p>
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<p class="MsoNormal">Le mar. 13 nov. 2018 à 22:15, Michele Neylon - Blacknight <<a href="mailto:michele@blacknight.com">michele@blacknight.com</a>> a écrit :<o:p></o:p></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">It’s important that we are aware of the situation. Whether this needs to be dealt with or not I hope will be clearer once the ePDP group has had time to digest
and discuss it. <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Regards<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Michele<o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black"> </span><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black">Mr Michele Neylon</span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black">Blacknight Solutions</span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black">Hosting, Colocation & Domains</span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black"><a href="https://www.blacknight.com/" target="_blank"><span style="color:#0563C1">https://www.blacknight.com/</span></a></span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black"><a href="http://blacknight.blog/" target="_blank"><span style="color:#0563C1">http://blacknight.blog/</span></a></span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black">Intl. +353 (0) 59 9183072</span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black">Direct Dial: +353 (0)59 9183090</span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black">Personal blog: <a href="https://michele.blog/" target="_blank"><span style="color:#0563C1">https://michele.blog/</span></a></span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black">Some thoughts: <a href="https://ceo.hosting/" target="_blank"><span style="color:#0563C1">https://ceo.hosting/</span></a></span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black">-------------------------------</span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black">Blacknight Internet Solutions Ltd, Unit 12A,Barrowside Business Park,Sleaty</span><span lang="EN-IE"><o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-family:-webkit-standard;color:black">Road,Graiguecullen,Carlow,R93 X265,Ireland Company No.: 370845</span><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span lang="EN-IE" style="color:black">From:
</span></b><span lang="EN-IE" style="color:black">council <<a href="mailto:council-bounces@gnso.icann.org" target="_blank">council-bounces@gnso.icann.org</a>> on behalf of Ayden Férdeline <<a href="mailto:icann@ferdeline.com" target="_blank">icann@ferdeline.com</a>><br>
<b>Reply-To: </b>Ayden Férdeline <<a href="mailto:icann@ferdeline.com" target="_blank">icann@ferdeline.com</a>><br>
<b>Date: </b>Tuesday 13 November 2018 at 12:55<br>
<b>To: </b>Rafik Dammak <<a href="mailto:rafik.dammak@gmail.com" target="_blank">rafik.dammak@gmail.com</a>><br>
<b>Cc: </b>Council GNSO <<a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a>><br>
<b>Subject: </b>Re: [council] Fw: [Gnso-epdp-team] Report on Small team on roles & responsibilities in preparation for EPDP Team Meeting #25</span><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Yes, as I said, it may be premature to forward this along, but I think the entire Council should be aware that this proposal has been floated. Again, nothing
may come of it, but given the time crunch that the EPDP team is under, and an initial report that is already behind schedule in being published, I think the entire Council needs to be aware of any serious suggestions that could result in further delays.<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Best wishes, Ayden
<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">On Tuesday, 13 November 2018 12:45, Rafik Dammak <<a href="mailto:rafik.dammak@gmail.com" target="_blank">rafik.dammak@gmail.com</a>> wrote:<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Hi Ayden,<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Thanks for sharing this.<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">the EPDP team as a whole didn't have a chance to discuss the matter since it was raised less than 24hours ago in small team call and Thomas just shared his summary
a few minutes ago. There was no discussion yet at the EPDP team level about revising charter or similar thing. <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Best,<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Rafik<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Le mar. 13 nov. 2018 à 20:30, Ayden Férdeline <<a href="mailto:icann@ferdeline.com" target="_blank">icann@ferdeline.com</a>> a écrit :<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Hi all,<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">I am forwarding the below message along for information purposes as there has been a suggestion raised that a matter may need to be brought back to the Council
to consider revising the EPDP charter. It might be premature to be forwarding this along, and nothing may come of it, but I figure the Council should be aware that the idea has been floated.<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Kind regards, Ayden<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">‐‐‐‐‐‐‐ Original Message ‐‐‐‐‐‐‐<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">On Tuesday, 13 November 2018 12:09, Thomas Rickert <<a href="mailto:epdp@gdpr.ninja" target="_blank">epdp@gdpr.ninja</a>> wrote:<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Hello Marika, all,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">yesterday, the call of the small roles & responsibilities team had its call. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">We thank JJ and Erika from ICANN Org for attending the call.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">I will only be able to attend the first 90 mins of the call and I do not know whether it is possible to squeeze in a report and discussion of the outcome of our
call while I am in attendance. Therefore, I would like to give a brief update in writing.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">The plan for the meeting was to discuss <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">- what roles GDPR offers and if these are sufficiently described in the language I offered for the report<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">- discussion of Rationale for joint controller vs. other scenarios<o:p></o:p></span></p>
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<div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">- options and limitations of policy work / charter limitations <o:p></o:p></span></p>
</div>
<div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">- strategy to implementation<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">I hoped we could make sufficient progress during the call so that the small team could suggest a solid path forward to the EPDP plenary. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">JJ reported to us that ICANN Org has a 10 page memo in the making in which concerns and ICANN’s views on the roles are described. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">He said that we should not jump to the conclusion that a joint controller scenario is given before the roles and responsibilities for the individual processing
activities are determined. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">In his view, it is like putting the cart before the horse if a joint controller scenario is adopted before all parties had a chance to assess the impact on their
liabilities and that joint controllership might not adequately reflect the risks the respective parties might want to take.<o:p></o:p></span></p>
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<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">We then discussed that it is not really a question of what the parties want to choose to best suit their wishes, but a question of what the legal determination
of the setup is. Several participants expressed their view that a joint controller scenario is likely present and therefore a joint controller agreement needs to be negotiated to reflect the roles and responsibilities and the required indemnifications etc.
need to be put in place to associate the risks appropriately.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">There are two issues with this that the EPDP Team and - in particular - the leadership needs to decide.<o:p></o:p></span></p>
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<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">1. The issue of legal assessment vs. policy work<o:p></o:p></span></p>
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<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">The question was brought up by Kurt and JJ in particular. They said - rightfully - that our group cannot really give legal advice. We have discussed the unfortunate
situation that our policy group needs to do both compliance work as well as policy work in the EPDP plenary on multiple occasions before. We have a charter that requires us to speak to the responsibilities of the parties and this is just not possible without
being transparent (in our report) about what concept we think is applicable. So I think the plenary needs to discuss and confirm that we will take position on this (which can be vetted during the public comment period). <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">If the EPDP Team does not wish to take a position on this question, I think we need to go back to the GNSO Council to ask for a revision of the charter.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">2. Timing<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">We were not given any indication as to how quickly a memo would be shared with the EPDP Team. JJ said that their memo should inform and help our work but it should
not stand in the way of our work. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">In my view (which was shared by several participants), the EPDP Team must know what ICANN org’s view on the matter is. The SGs and Cs need to be able to take
into account the concerns and suggestions that ICANN Org might have to inform their own positioning. Also, I think we cannot detach our work from ICANN org’s position. It would be unfortunate - to say the least - if our group came up with a recommendation
for the parties to negotiate a JCA just to find out that ICANN Org will refuse to implement that recommendation. Thus, clarity is required as soon as possible and a report should not be published before the memo has been shared, analyzed, discussed in the
EPDP team and potential revisions to the initial report have been made.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">In closing, let me be honest with the entire team and express my frustration with the process. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">We have asked both Board liaisons as well as ICANN staff multiple times to share any legal memos / opinions there are to inform our discussions. Also, we have
asked whether there would be concerns by ICANN Org with respect to entering into a joint controller agreement or data processing agreements in several meetings. We were not given any indication whatsoever that there could be problems. It is unfortunate to
only learn about ICANN’s memo and that there are concerns a few days before the planned publication of our report. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Kind regards,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Thomas<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
</div>
<div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Am 12.11.2018 um 16:25 schrieb Marika Konings <<a href="mailto:marika.konings@icann.org" target="_blank">marika.konings@icann.org</a>>:<o:p></o:p></span></p>
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<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Dear All,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Tuesday 13 November at 14.00 UTC.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<ul type="disc">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo1">
<span lang="EN-IE">In relation to agenda item #3, please find attached an updated version of the proposed language for inclusion in the Initial Report in which staff has aimed to capture some of the input that was received in response to the Initial Report
through the google doc, as well as input received on the mailing list. <o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l5 level1 lfo1">
<span lang="EN-IE">In relation to agenda item #4, please find attached a table which provides an overview of the changes proposed by EPDP Team members that staff didn’t feel comfortable applying because e.g. either the proposed change is not clear, the proposed
change affects previously agreed preliminary agreements / text, or is a substantive change that requires further discussion / consideration by the full EPDP Team (see <u><span style="color:#0563C1"><a href="https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit?ts=5be6721f" target="_blank"><span style="color:#954F72">https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit?ts=5be6721f</span></a></span></u> for
all comments received to date). In certain cases, staff has proposed a path forward, but would appreciate EPDP Team/commenter feedback before applying this change. Note that a number of comments were made in relation to preliminary recommendations and/or text
that is still under consideration. It is the expectation that this input will be raised in the context of those discussions.<o:p></o:p></span></li></ul>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">FYI, staff expects to share an updated version of the Initial Report later today so you can see how other input has been addressed (non-substantial issues) as
well as how other aspects are coming together as a result of the EPDP Team work over the last couple of meetings.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Best regards,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Caitlin, Berry and Marika<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">======================<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><a name="m_-1333620285593507572_m_-27929468077024"></a><b><span lang="EN-IE">EPDP Meeting #25 Agenda</span></b><span lang="EN-IE"><o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Tuesday, 13 November 2018<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;mso-list:l9 level1 lfo2">
<span lang="EN-IE">Roll Call & SOI Updates (5 minutes)<o:p></o:p></span></li><li class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;mso-list:l9 level1 lfo2">
<span lang="EN-IE">Welcome and Updates from EPDP Team Chair (5 minutes)<o:p></o:p></span></li></ol>
<ol start="5" type="1">
<ol start="1" type="a">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level2 lfo3">
<span lang="EN-IE">Initial Report finalization status, incl. items remaining to be addressed and schedule for the week ahead<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level2 lfo3">
<span lang="EN-IE">Confirm status and next steps in relation to natural vs. legal and geographic status<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level2 lfo3">
<span lang="EN-IE">Review of outstanding action items<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l3 level2 lfo3">
<span lang="EN-IE">Other updates, if applicable<o:p></o:p></span></li></ol>
</ol>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<ol style="margin-top:0cm" start="3" type="1">
<li class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo4">
<span lang="EN-IE">Data Redaction (see attached)<o:p></o:p></span></li></ol>
<div style="margin-left:36.0pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<div style="border:solid windowtext 1.0pt;padding:1.0pt 4.0pt 1.0pt 4.0pt;margin-left:36.0pt">
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Objective of discussion:<o:p></o:p></span></p>
</div>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l6 level1 lfo5">
<span lang="EN-IE">Confirm language for inclusion in the Initial Report in relation to data redaction as well as email communication<o:p></o:p></span></li></ol>
</div>
<div style="margin-left:72.0pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<ol start="3" type="1">
<ol start="1" type="a">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo6">
<span lang="EN-IE">Review latest version of language for inclusion in relation to data redaction<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l2 level2 lfo6">
<span lang="EN-IE">Consider charter questions:<o:p></o:p></span></li></ol>
</ol>
<div style="margin-left:72.0pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">f2) Should standardized requirements on registrant contact mechanism be developed?<o:p></o:p></span></p>
</div>
<div style="margin-left:72.0pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">f3) Under what circumstances should third parties be permitted to contact the registrant, and how should contact be facilitated in those circumstances?<o:p></o:p></span></p>
</div>
<div style="margin-left:72.0pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">And related draft recommendation:<o:p></o:p></span></p>
</div>
<div style="margin-left:72.0pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">In relation to facilitating email communication between third parties and the registrant, the EPDP Team recommends that [current requirements in the Temporary
Specification that specify that a Registrar MUST provide an email address or a web form to facilitate email communication with the relevant contact, but MUST NOT identify the contact email address or the contact itself, remain in place. [[[Other to be decided]]].<o:p></o:p></span></p>
</div>
<ol start="3" type="1">
<ol start="3" type="a">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l7 level2 lfo7">
<span lang="EN-IE">Confirm next steps, if any<o:p></o:p></span></li></ol>
</ol>
<div style="margin-left:72.0pt">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
</div>
<ol start="4" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo8">
<span lang="EN-IE">Commence review & discussion of comments / input received on Initial Report<o:p></o:p></span></li></ol>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">Objective of discussion:<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">(1) Review proposed changes / comments on the Initial Report that require EPDP Team consideration<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">(2) Agree on if/how these proposed changes / comments are to be applied to the Initial Report<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l10 level2 lfo9">
<span lang="EN-IE">Commence review of proposed changes / comments on the Initial Report (see list attached)<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l10 level2 lfo9">
<span lang="EN-IE">Confirm approach for addressing these<o:p></o:p></span></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l10 level2 lfo9">
<span lang="EN-IE">Confirm next steps, if any<o:p></o:p></span></li></ol>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<li class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo10">
<span lang="EN-IE">Wrap and confirm next meeting to be scheduled for Wednesday 14 November / Thursday 15 November at 14.00 UTC (dependent on progress made).<o:p></o:p></span></li></ol>
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<li class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;mso-list:l8 level2 lfo11">
<span lang="EN-IE">Confirm action items<o:p></o:p></span></li><li class="MsoNormal" style="margin-top:6.0pt;mso-margin-bottom-alt:auto;mso-list:l8 level2 lfo11">
<span lang="EN-IE">Confirm questions for ICANN Org, if any<o:p></o:p></span></li></ol>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><i><span lang="EN-IE" style="font-size:10.0pt">Marika Konings</span></i></b><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><i><span lang="EN-IE" style="font-size:10.0pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><i><span lang="EN-IE" style="font-size:10.0pt">Email: <a href="mailto:marika.konings@icann.org" target="_blank"><span style="color:#0563C1">marika.konings@icann.org</span></a> </span></i><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><i><span lang="EN-IE" style="font-size:10.0pt"> </span></i><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><i><span lang="EN-IE" style="font-size:10.0pt">Follow the GNSO via Twitter @ICANN_GNSO</span></i><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><i><span lang="EN-IE" style="font-size:10.0pt">Find out more about the GNSO by taking our <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e=" target="_blank"><span style="color:#0563C1">interactive
courses</span></a> and visiting the <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=tT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk&e=" target="_blank"><span style="color:#0563C1">GNSO
Newcomer pages</span></a>. </span></i><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"><Data Redaction - up 12 November 2018.docx><Initial Report changes for discussion - upd 12 November 2018.docx></span><span lang="EN-IE" style="font-size:9.0pt;font-family:"Helvetica",sans-serif">_______________________________________________</span><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE" style="font-size:9.0pt;font-family:"Helvetica",sans-serif">Gnso-epdp-team mailing list</span><span lang="EN-IE"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"><a href="mailto:Gnso-epdp-team@icann.org" target="_blank"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72">Gnso-epdp-team@icann.org</span></a><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"><a href="https://mm.icann.org/mailman/listinfo/gnso-epdp-team" target="_blank"><span style="font-size:9.0pt;font-family:"Helvetica",sans-serif;color:#954F72">https://mm.icann.org/mailman/listinfo/gnso-epdp-team</span></a><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">_______________________________________________<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE">council mailing list<o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"><a href="mailto:council@gnso.icann.org" target="_blank">council@gnso.icann.org</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"><a href="https://mm.icann.org/mailman/listinfo/council" target="_blank">https://mm.icann.org/mailman/listinfo/council</a><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span lang="EN-IE"> <o:p></o:p></span></p>
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