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<p class="MsoNormal"><span style="font-size:11.0pt">Dear GNSO Councilors, <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Following up on today’s Council meeting, please be so kind to review the Small Team’s conclusions and proposed implementation of Improvements #1, #2, #3, and #6. Please provide your input/feedback for the
final documents (links in the email below) directly via this thread on the Council list by COB
<b>Friday, 13 September</b>.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">For your convenience, staff have attached the slides shown during the Council call. The slides provide a high-level overview of each completed improvement, as well as next steps/actions for the Council to
consider. In addition, staff also attached an update project list indicating the status of PDP 3.0 project. This project list follows the proposed new format as part of the implementation of Improvements #16 (Criteria for PDP WG Updates), which the Council
will review in further detail in the near future. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for your time and input!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best Regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Ariel<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">Ariel Liang <ariel.liang@icann.org><br>
<b>Date: </b>Tuesday, August 13, 2019 at 7:30 PM<br>
<b>To: </b>"council@gnso.icann.org" <council@gnso.icann.org><br>
<b>Subject: </b>PDP 3.0 Package 1: Final Documents for Improvements 1, 2, 3 & 6 <o:p>
</o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;background:white">
<span style="color:black">Dear GNSO Councilors, </span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;background:white">
<span style="color:black">On behalf of the PDP 3.0 Small Team, staff would like to inform you that the Small Team has completed five (5) out of fourteen (14) PDP 3.0 improvements so far. The rest of the nine (9) improvements are all in the pipeline with various
levels of progress. </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black">In advance of the 22 August Council meeting, the PDP 3.0 Small Team are sending the following documents for four (4) completed PDP 3.0 improvements as
the first deliverable to the GNSO Council for review. They are packaged together as they are concerned with the expectations, requirements, and/or participation methods for PDP working groups members and/or leaders. </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black">Note that Improvement #14 (Criteria to Evaluate Request for Data Gathering) has also been completed, but it will be delivered in a separate package together
with other completed, related improvements prior to future GNSO Council meetings.
</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:#172B4D;margin-top:8.0pt;text-align:justify;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<b><span style="font-size:11.0pt;color:black">Improvement #1</span></b><span style="font-size:11.0pt;color:black">:</span><span style="font-size:11.0pt">
<a href="https://docs.google.com/document/d/1bs_bQwITOJvDIWgaj0FV2A_bbX02EptU/edit">
<span style="color:#1155CC">Terms of participation for working group members</span></a><o:p></o:p></span></li><li class="MsoNormal" style="color:#172B4D;text-align:justify;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<b><span style="font-size:11.0pt;color:black">Improvement #2</span></b><span style="font-size:11.0pt;color:black">:
</span><span style="font-size:11.0pt"><a href="https://docs.google.com/document/d/1N-U9dvu_IBkW1FvpGY_aGr0uW6VZTW9Y/edit"><span style="color:#1155CC">Consider alternatives to open working group model</span></a><o:p></o:p></span></li><li class="MsoNormal" style="color:black;text-align:justify;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<b><span style="font-size:11.0pt">Improvement #3</span></b><span style="font-size:11.0pt">: Criteria for joining of new members after a PDP working group is formed or re-chartered
<o:p></o:p></span>
<ul style="margin-top:0in" type="circle">
<li class="MsoNormal" style="color:#172B4D;text-align:justify;mso-list:l1 level2 lfo3;background:white;vertical-align:baseline">
<span style="font-size:11.0pt"><a href="https://docs.google.com/document/d/1qp7rv4wB8TNzkPdi5yuKlpfIjgt81ClOZsq4EcA5QEg/edit"><span style="color:#1155CC">Main document</span></a><o:p></o:p></span></li><li class="MsoNormal" style="color:#172B4D;text-align:justify;mso-list:l1 level2 lfo3;background:white;vertical-align:baseline">
<span style="font-size:11.0pt"><a href="https://docs.google.com/document/d/14uAsBg0_BnhJ6nqjitsHutm1AcFKhRsa4VAsR-WtMKI/edit"><span style="color:#1155CC">Working Group Member Skills Guide</span></a><o:p></o:p></span></li></ul>
</li><li class="MsoNormal" style="color:#172B4D;text-align:justify;mso-list:l1 level1 lfo3;background:white;vertical-align:baseline">
<b><span style="font-size:11.0pt;color:black">Improvement #6</span></b><span style="font-size:11.0pt;color:black">:
</span><span style="font-size:11.0pt"><a href="https://docs.google.com/document/d/1DxRS7jYHh1i5USyrr0wP6dpJhQjRqrMnnT_xWuzhSqU/edit"><span style="color:#1155CC">Document expectations for working group leaders (Chairs/Co- Chairs/Leads) that outlines role & responsibilities
as well as minimum skills / expertise required</span></a><o:p></o:p></span></li></ul>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;background:white">
<span style="color:black">The Small Team invites the GNSO Council to review these documents and welcomes your questions and feedback. The Small Team looks forward to further discussions with the GNSO Council during the meeting on 22 August.
</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;background:white">
<span style="color:black">==</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;background:white">
<b><span style="color:black">Background</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black">The GNSO Council identified a number of challenges as well as possible improvements related to the Policy Development Process (PDP), as a result of a number
of discussions throughout 2018. These efforts started in the form of a </span><a href="https://drive.google.com/file/d/1WbL79RXpkisfAnKOtxpuy_sf466_3XIT/view"><span style="color:#0052CC">staff discussion paper</span></a><span style="color:black">, shared on
10 January 2018 and discussed at the GNSO Council’s 2018 Strategic Planning Session.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black">In order to engage the broader GNSO community in this discussion, the GNSO Council organized a</span><span style="color:#172B4D">
</span><a href="https://61.schedule.icann.org/meetings/647692"><span style="color:#0052CC">collaborative session</span></a><span style="color:#172B4D">
</span><span style="color:black">involving the members of the PDP Leadership Teams as well as the broader community to summarize key points from the Strategic Planning Session, elaborate on the challenges that PDPs presently face and identified, and begin to
brainstorm possible solutions.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black">On 11 May 2018, an</span><span style="color:#172B4D">
</span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-discussion-paper-11may18-en.pdf"><span style="color:#0052CC">updated paper</span></a><span style="color:#172B4D">
</span><span style="color:black">was prepared, taking into account feedback received. The GNSO Council solicited additional feedback from the GNSO Stakeholder Groups and Constituencies,</span><span style="color:#172B4D">
</span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/pdp-summary-feedback-10sep18-en.pdf"><span style="color:#0052CC">summarizing input received</span></a><span style="color:black">. An
</span><a href="https://gnso.icann.org/en/drafts/pdp-increase-effectiveness-efficiency-23oct18-en.pdf"><span style="color:#0052CC">updated report</span></a><span style="color:#172B4D">
</span><span style="color:black">was prepared as well as an </span><a href="https://gnso.icann.org/en/drafts/pdp-implementation-plan-10dec18-en.pdf"><span style="color:#0052CC">Implementation Plan</span></a><span style="color:black">. On 24 October 2018, the
Council </span><span style="color:#0432FF"><a href="https://gnso.icann.org/en/council/resolutions#201810"><span style="color:#0432FF">resolved</span></a>
</span><span style="color:black">to adopt the Final Report and begin implementation, as well as report on progress no less than on a quarterly basis.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black">At the 2019 GNSO Council Strategic Planning Session, the Council discussed early drafts for select implementation areas, ultimately agreeing that a small
team of Councilors be convened to support implementation efforts. That small team of Councilors first convened at ICANN64 in Kobe, Japan and met on a bi-weekly basis between April and June 2019. </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:black">During its informal status meeting at ICANN65 in Marrakech, Morocco, the small team decided to make a few enhancements on its working methods in order
to meet its goal of completing implementation of all fourteen (14) PDP 3.0 improvements by ICANN66 Montreal, Canada. These enhancements include: </span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;margin-top:8.0pt;text-align:justify;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">Increase its meeting frequency to weekly basis;<o:p></o:p></span></li><li class="MsoNormal" style="color:black;text-align:justify;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">Designate small team lead who works with GNSO support staff to tackle each improvement; <o:p></o:p></span></li><li class="MsoNormal" style="color:black;text-align:justify;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">Track completion status and set target dates for final call and document finalization;<o:p></o:p></span></li><li class="MsoNormal" style="color:black;text-align:justify;mso-list:l0 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">Use google docs for all improvement documents to facilitate collaboration. <o:p></o:p></span></li></ul>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;text-align:justify;background:white">
<span style="color:black">In addition, the small team has also decided to deliver the final documents of completed improvements in an incremental manner -- selected few improvements, which often have a common theme or relate to each other, are delivered to
the GNSO Council in one package. With fewer documents to review each time, the GNSO Council should be able to digest the documents more easily and provide timely input to help the small team improve its future deliverables to the Council. </span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best Regards,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Ariel</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Ariel Xinyue Liang</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">GNSO Policy Support Specialist
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Internet Corporation for Assigned Names and Numbers (ICANN)
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Mobile: +1 310 804 2761
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Skype: ariel.liang.icann</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif;color:black">www.icann.org</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
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