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<div dir="ltr">Hi all,</div>
<div dir="ltr"><br>
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<div dir="ltr">Please read this important message from Heather Forrest in preparation for our upcoming Council meeting.</div>
<div dir="ltr"><br>
</div>
<div dir="ltr">Thanks,</div>
<div dir="ltr">Keith<br>
<br>
<br>
Begin forwarded message:<br>
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<blockquote type="cite">
<div dir="ltr"><b>From:</b> Heather Forrest <haforrestesq@gmail.com><br>
<b>Date:</b> October 14, 2019 at 5:48:50 PM EDT<br>
<b>To:</b> Nathalie Peregrine <nathalie.peregrine@icann.org>, "Drazek, Keith" <kdrazek@verisign.com>, Pam Little <pam.little@alibaba-inc.com>, "rafik.dammak@gmail.com" <rafik.dammak@gmail.com>, Marika Konings <marika.konings@icann.org>, Mary Wong <mary.wong@icann.org><br>
<b>Cc:</b> "gnso-bylaws-dt@icann.org" <gnso-bylaws-dt@icann.org><br>
<b>Subject:</b> <b>[EXTERNAL] For GNSO Council Consideration October 24 meeting: Guidelines & Templates for the GNSO’s Role in the Empowered Community</b><br>
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<div dir="ltr"><span id="gmail-docs-internal-guid-4af958ac-7fff-61b9-5679-d72d5a5a63d4">
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Dear
GNSO Council Leadership and Councillors,</span></p>
<br>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-size:11pt;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap">I
hope this message finds all of you very well as ICANN66 approaches. I write on behalf of the Drafting Team tasked with developing Guidelines & Templates for the GNSO’s Role in the Empowered Community. This group was formed by the Council in early 2019 following
on the earlier work of the Bylaws Bylaws Implementation Drafting Team, which provided the GNSO Council with recommendations for necessary updates to the GNSO Operating Procedures arising as a result of the revised ICANN Bylaws that were adopted in May 2016.
These updates to the GNSO Operating Procedures were approved by the GNSO Council and the ICANN Board in 2018.</span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;font-size:11pt;font-family:Arial;color:rgb(0,0,0);vertical-align:baseline;white-space:pre-wrap"><br>
</span></p>
<p style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font color="#000000" face="Arial"><span style="font-size:14.6667px;white-space:pre-wrap"><b>What this DT has produced:</b></span></font></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:14.6667px;white-space:pre-wrap;color:rgb(0,0,0);font-family:Arial">This DT has produced a series of guidelines and draft Council motion templates for carrying out
the GNSO's responsibilities as an Empowered Community member: </span><br>
</p>
<ul style="margin-top:0px;margin-bottom:0px">
<li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre">
<p dir="ltr" style="line-height:1.2;margin-top:0pt;margin-bottom:0pt"><a href="https://docs.google.com/document/d/1jXc2TQCv4ArMo0LPzTrLncIG_JwSnuQqV05xvrApg6E/edit?usp=sharing" style="text-decoration-line:none"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Approval
Action Community Forum & Decision Whether to Approve an Approval Action</span></a><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> </span></p>
</li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre">
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><a href="https://docs.google.com/document/d/1g-FNo2qm0Ohc6osJJ20sud1O5yDg9xv1v5Ux0n9Z9Ic/edit?usp=sharing" style="text-decoration-line:none"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Petition
Process for Specific Actions & Rejection Action Community Forum</span></a></p>
</li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre">
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><a href="https://docs.google.com/document/d/1YYeAMR5J7a4zN2zTE4LA_hp7sLynsKIqUnQgMWccAy4/edit?usp=sharing" style="text-decoration-line:none"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Nominating
Committee Director Removal Process</span></a></p>
</li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre">
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><a href="https://docs.google.com/document/d/1T5AUnP-egEPqs9CDoWOzNUmc0dPFROTOlLWPq10QoOc/edit?usp=sharing" style="text-decoration-line:none"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">SO/AC
Director Removal Process</span></a></p>
</li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre">
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><a href="https://docs.google.com/document/d/1fSv0ELSGLmaABoz2_DKXHRsHrG-MyihPR1ePpbmamDU/edit?usp=sharing" style="text-decoration-line:none"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Board
Recall Process</span></a><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"> </span></p>
</li><li dir="ltr" style="list-style-type:disc;font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre">
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><a href="https://docs.google.com/document/d/1ZNl5YHegBUOK59QIcEV8BcMhDUgcuo88BO-3n-UP6Ks/edit?usp=sharing" style="text-decoration-line:none"><span style="font-size:11pt;background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;text-decoration-line:underline;vertical-align:baseline;white-space:pre-wrap">Independent
Review Process (IRP) for Covered ICANN Actions & Community IRP</span></a></p>
</li></ul>
<br>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">The
relevant Bylaws provisions underpinning these documents are quite complex, so the DT has put significant effort into producing plain English guidelines to assist the GNSO Council in fulfilling these provisions. Motion templates should provide a sound starting
point when motions are needed, thus saving Council's time and effort. In many cases, the timelines associated with these Bylaws provisions are very tight; individual timelines are provided in the various guidelines to keep the GNSO Council on track.</span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><br>
</p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Still
in progress, to be completed for Montreal: Special IFR Review Related Guidelines:</span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">One
discrete element of our work has required close cooperation with our counterparts serving on the ccNSO's Guidelines Review Committee. It is the development of Guidelines for GNSO-ccNSO Joint Consultation on the Initiation of a Special IFR, and the interrelated
guidance for the GNSO’s input process.</span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br>
</span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">There
have been several rounds of substantial revisions to the initial draft Guidelines text, with suggested edits from both the GNSO and ccNSO participants. Rather than deviate from its current work plan and momentum, the Drafting Team proposes to return to the
ccNSO's most recent suggestions on the Joint Consultation guidelines, and the related GNSO input process guidelines,
</span><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-style:italic;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">after
</span><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">today’s submission of its work to the GNSO Council in
time for the Council's October meeting. </span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br>
</span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">It
has been suggested that the Joint Consultation Guidelines could be symbolically submitted to both the GNSO and ccNSO Councils in time for their respective November meetings, so that they could be discussed in the joint meeting of the Councils in Montreal and,
if appropriate, jointly agreed in Montreal.</span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><br>
</p>
<p style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><font color="#000000" face="Arial"><span style="font-size:14.6667px;white-space:pre-wrap"><b>Upcoming GNSO Council meetings (Oct/Nov):
</b></span></font></p>
<p style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="background-color:transparent;color:rgb(0,0,0);font-family:Arial;font-size:11pt;white-space:pre-wrap">I understand that the DT's work is on the agenda for the Sunday preparatory session
in Montreal. </span><span style="background-color:transparent;color:rgb(0,0,0);font-family:Arial;font-size:11pt;white-space:pre-wrap">If the GNSO Council further finds it useful, the DT will be very pleased to attend the October and/or November GNSO Council
meetings to answer any questions or provide an introduction to the guidelines and motion templates. We will also be very happy to explain the involvement with the ccNSO in developing the Guidelines for GNSO-ccNSO Joint Consultation on the Initiation of a Special
IFR, and how this might proceed in Montreal. </span><br>
</p>
<br>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-weight:700;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Suggestion
for ICANN67 Public Session: </span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">We
also suggest that the Council consider submitting a meeting request for ICANN67 Cancun for a public session (HIT or similar) to present the guidelines and templates to the GNSO Stakeholder Groups and Constituencies. Various of the GNSO's responsibilities as
a member of the EC and a Decisional Participant involve some action that commences by or is communicated through or requires input from the SG/Cs. We believe that it would be helpful to clearly identify these to the SG/C communities directly so that they can
reflect upon their own charters and internal procedures to determine if changes are required at the SG/C level (Bylaws, internal processes). </span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><br>
</p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">We
remain very willing to answer any questions that the Council may have about our work. </span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap"><br>
</span></p>
<p style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Lastly,
may I take this opportunity please to recognise the effort and commitment of all DT members and our outstanding GNSO support staff Ariel Liang and Julie Hedlund, to complete this work in such a timely and professional manner.</span></p>
<br>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Best
wishes, on behalf of the DT,</span></p>
<br>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">Heather
Forrest</span></p>
<p dir="ltr" style="line-height:1.38;margin-top:0pt;margin-bottom:0pt"><span style="font-size:11pt;font-family:Arial;color:rgb(0,0,0);background-color:transparent;font-variant-numeric:normal;font-variant-east-asian:normal;vertical-align:baseline;white-space:pre-wrap">DT
Chair</span></p>
</span><br class="gmail-Apple-interchange-newline">
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