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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Dear all,
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Arial",sans-serif">Please find below the final proposed agendas for the GNSO Council Meeting Part I and Part II on 6 November 2019 at 13:00 local time, Montreal.</span><o:p></o:p></p>
<h1 style="mso-margin-top-alt:24.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in">
<span style="font-size:23.0pt;color:black">GNSO Council Agenda 06 November 2019 - Part I</span><o:p></o:p></h1>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access:
</span><a href="https://community.icann.org/x/uoXkBg"><span style="color:#1155CC">https://community.icann.org/x/uoXkBg</span></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">This agenda was established according to the
</span><a href="https://gnso.icann.org/en/council/op-procedures-30jan18-en.pdf"><span style="color:#1155CC">GNSO Operating Procedures</span></a><span style="color:black"> v3.3, updated on 30 January 2018</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">For convenience:</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo9;vertical-align:baseline">
An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo9;vertical-align:baseline">
An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">GNSO Council meeting held in Montreal 13:00 - 15:00 local time</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Coordinated Universal Time: 18:00 UTC:
</span><a href="https://tinyurl.com/y33pl34a"><span style="color:#1155CC;background:white">https://tinyurl.com/y33pl34a</span></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">10:00 Los Angeles; 13:00 Washington; 18:00 London; 23:00 Islamabad; (Thursday) 03:00 Tokyo; (Thursday) 05:00 Melbourne </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">GNSO Council Meeting Remote Participation:
</span><a href="https://community.icann.org/x/LYvkBg"><span style="color:#1155CC">https://community.icann.org/x/LYvkBg</span></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">___________________________________</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 1: Administrative Matters (10 mins)</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1.1 - Roll Call</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1.2 - Updates to Statements of Interest</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1.3 - Review / Amend Agenda</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><a href="https://gnso.icann.org/sites/default/files/policy/2019/agenda/agenda-gnso-council-19sep19-en.pdf"><span style="color:#1155CC;background:white">Minutes</span></a><span style="color:black;background:white">
of the GNSO Council meeting on the 19 September 2019 were posted on 10 October 2019</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black;background:white">Minutes of the GNSO Council meeting on the 24 October 2019 will be posted on 13 November 2019</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 2: Opening Remarks / Review of Projects & Action List (20 minutes)</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of
</span><a href="https://gnso.icann.org/en/council/project"><span style="color:#1155CC">Projects List
</span></a><span style="color:black">and </span><a href="https://community.icann.org/x/RgZlAg"><span style="color:#1155CC">Action Item List</span></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 3: Consent Agenda (15 minutes) </span></b><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo10;vertical-align:baseline">
Reconfirmation of Julf Helsingius as GNSO Council Liaison to the Governmental Advisory Committee<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo10;vertical-align:baseline">
Approval of the amended IANA Naming Function Service Level Agreement (SLA) regarding Internationalized Domain Name (IDN) tables and Label Generation Rulesets (LGRs) in the IDN Practices Repository<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo10;vertical-align:baseline">
Approval of Tomslin Samme-Nlar to serve as the GNSO Co-Chair for the IANA Naming Function Review.<o:p></o:p></li></ul>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black"> </span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black">Item 4: COUNCIL VOTE – Approval and adoption of the Drafting Team’s New Templates and Guidelines for the GNSO as a Decision Participant in the Empowered Community (EC</span></b><span style="color:black">)<b>
</b> <b>(15 minutes)</b></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">Following the adoption by the GNSO Council of the revised GNSO Operating Procedures, as well as the proposed modifications to the ICANN Bylaws which were
</span><a href="https://features.icann.org/new-gnso-voting-thresholds-address-post-transition-roles-and-responsibilities-gnso-decisional-0"><span style="color:#1155CC">adopted</span></a><span style="color:black"> by the ICANN Board of Directors on 13 May 2018,
staff identified additional proposed steps to be taken to ensure preparedness as well as facilitate the ability for the GNSO Council to act in relation to the new roles and responsibilities outlined in the post-transition Bylaws. </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">The
</span><a href="https://community.icann.org/x/-JUWBg"><span style="color:#1155CC">Drafting Team</span></a><span style="color:black"> was established to develop guidelines, including any recommendations for changes to GNSO Operating Procedures if applicable,
that clarify additional details or steps related to a particular action to be completed by the GNSO that falls within its existing process or procedure. These guidelines are meant to help the GNSO effectively participate as a Decision Participant in the Empowered
Community (EC) in accordance with the post-transition ICANN Bylaws. </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">The Drafting Team provided an update and explanation of the guidelines and motion templates to the GNSO Council during the October 2019 meeting, noting that two documents
relating to joint ccNSO/GNSO actions relating to Special IANA Function Reviews (IFRs) remain to be completed. The Drafting Team has now completed its duties and fulfilled its
</span><a href="https://docs.google.com/document/d/1yeydtqli8UWOrrvChIf9EMprGxo0pOr5lcadM-n0PnY/edit"><span style="color:#1155CC">work plan</span></a><span style="color:black"> and provided the guidelines and motion templates to the GNSO Council in time for
the November meeting. </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">The GNSO and ccNSO Councils will discuss the Joint Consultation Guidelines for the ccNSO/GNSO actions related to Special IFRs and seek to jointly adopt them in Montreal.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">Here, the GNSO Council will vote to adopt the updated processes and procedures.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">4.1 – Presentation of
</span><a href="https://community.icann.org/x/voXkBg"><span style="color:#1155CC">motion</span></a><span style="color:black"> (Council Leadership)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">4.2 – Council discussion</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">4.3 – Council vote (voting threshold: simple majority)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><i><span style="color:black">Taking this action is within the GNSO’s remit to ensure that the GNSO, as a Decisional Participant in the Empowered Community, is able to “exercise its rights and perform
its obligations under ICANN's Articles of Incorporation and these Bylaws” as described under Annex D: EC Mechanism under the ICANN Bylaws.</span></i><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black;background:white">Item 5: COUNCIL DISCUSSION – Discussion on the Addendum to the Review of All Rights Protection Mechanisms in All gTLDs Charter to Integrate Recommendation
5 From IGO-INGO Access to Curative Rights Protection Mechanisms Final Report (15 minutes)</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">On 18 April 2019, the Council
</span><a href="https://community.icann.org/display/gnsocouncilmeetings/Motions+18+April+2019"><span style="color:#1155CC">voted</span></a><span style="color:black"> to approve recommendations 1-4 of Final Report from the IGO-INGO Access to Curative Rights
Protection Mechanisms PDP WG. The Council also resolved to not approve Recommendation 5 and, ” directs the Review of All Rights Protection Mechanisms in All gTLDs (RPM) PDP to consider, as part of its Phase 2 work, whether an appropriate policy solution can
be developed that is generally consistent with Recommendations 1, 2, 3 & 4 of the PDP Final Report and:</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:8.0pt;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l10 level1 lfo11;background:white;vertical-align:baseline">
accounts for the possibility that an IGO may enjoy jurisdictional immunity in certain circumstances;<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l10 level1 lfo11;background:white;vertical-align:baseline">
does not affect the right and ability of registrants to file judicial proceedings in a court of competent jurisdiction; <o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l10 level1 lfo11;background:white;vertical-align:baseline">
preserves registrants’ rights to judicial review of an initial UDRP or URS decision; and<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l10 level1 lfo11;background:white;vertical-align:baseline">
recognizes that the existence and scope of IGO jurisdictional immunity in any particular situation is a legal issue to be determined by a court of competent jurisdiction.”<o:p></o:p></li></ul>
<p style="mso-margin-top-alt:8.0pt;margin-right:0in;margin-bottom:0in;margin-left:0in;margin-bottom:.0001pt;background:white">
<span style="color:black">The GNSO Council resolved also to, “amend the charter for the RPMs PDP Working Group to reflect this new instruction accordingly.” Some members of the GNSO Council met with certain members of the GAC and IGOs at ICANN65, where there
appeared to be agreement from the GAC/IGOs to support the chartering of this separate work.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">A small team of Councilors was convened to prepare a draft Addendum to the RPMs PDP charter, which was discussed during the Council’s September 2019 meeting. After integrating
Councilor feedback, the revised </span><a href="https://gnso.icann.org/en/drafts/rpms-charter-addendum-09oct19-en.pdf"><span style="color:#1155CC">Addendum</span></a><span style="color:black"> was shared with the GAC and IGOs for their consideration. The Council
will consider GAC/IGO feedback received on [<span style="background:yellow">date</span>], as well as feedback from the meeting with the GAC at ICANN66. </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">Here, the Council will discuss what changes are needed, if applicable, in order to adopt the Addendum to the RPMs PDP charter.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:#172B4D">5.1 –</span><span style="color:black"> Introduction of topic (Council leadership)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:#172B4D">5.2 – Council discussion</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:#172B4D">5.3 – Next steps</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 6: COUNCIL DISCUSSION - ICANN Board Response to the
</span></b><b><span style="font-size:10.5pt;font-family:Roboto;color:black;background:white">GNSO Council Letter Regarding the Consultation on Non-Adopted EPDP Phase 1 Parts of Recommendations (purpose 2 and recommendation #12)</span><span style="color:black">
(15 minutes) </span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">On 15 May, the ICANN Board</span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/chalaby-to-drazek-15may19-en.pdf"><span style="color:#1155CC"> informed</span></a><span style="color:black">
the GNSO Council of the Board’s action in relation to the GNSO’s EPDP Phase 1 policy recommendations. The Board did not adopt two of the recommendations in full, where the Board has identified that portions of those recommendations are not in the best interests
of the ICANN Community or ICANN and is initiating the consultation process between the Board and the GNSO Council. This concerns recommendation #1, purpose 2 and recommendation #12, deletion of data in the Organization field. As required under the ICANN Bylaws
at Annex A-1,Section 6.b, a Board Statement is attached as Annex A to the letter, articulating the reasons for the Board’s non-adoption of these two items. As per the Bylaw requirements (Annex A-1, Section 6.c), “the Council shall review the Board Statement
for discussion with the Board as soon as feasible after the Council's receipt of the Board Statement.” During the Council’s Extraordinary Meeting on 28 May 2019, it reviewed the Board Statement and conducted a lengthy discussion on the best path forward.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">On 30 May 2019, Keith Drazek, the GNSO Chair provided an update
<span style="background:#FCFCFC">to the EPDP Team on the expected next steps in relation to the ICANN Board’s action on Phase 1 recommendations
</span>and requested that the EPDP Team provide input to identify any questions, comments or concerns in relation to ICANN Board’s action on the EPDP Phase 1 Recommendations. Subsequently, on 9 June 2019,
<span style="background:white">Janis Karklins, </span>Chair of the EPDP, informed the GNSO Chair of the following preliminary input noting that
<span style="background:white">there was not sufficient time to formalize and agree on an EPDP Team response:</span></span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black;background:white">“• In relation to purpose 2, there is a general understanding for why the Board decided to not adopt this purpose and the EPDP Team confirms that it considers it
firmly within its scope for phase 2 to further review this purpose in the context of the System for Standardized Access / Disclosure (SSAD);</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black;background:white">• For recommendation #12, some additional context has been provided that may help explain the thinking behind the EPDP Team’s original recommendation. However, there
is no agreement at this stage on whether or not the Board’s non-adoption should be supported.”</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">During the Council’s June 2019 meeting, it continued to consider the
</span><a href="https://mm.icann.org/pipermail/council/2019-May/022754.html"><span style="color:#1155CC">next steps</span></a><span style="color:black">, taking into account a discussion with the ICANN Board at ICANN65. The reasoning and intent of the deletion
part of recommendation #12 was explained to the Board, as well as the intent of purpose 2 and it was agreed that a letter should be drafted and sent to the ICANN Board as well as the EPDP Team to provide an update on the current thinking of the GNSO Council
and likely next steps. The Council discussed a draft response on its 18 July 2019 meeting, subsequent discussion on the mailing list, and additional dialogue on the 22 August 2019 meeting. On 9 September 2019, the GNSO Council sent its
</span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/gnso-council-to-icann-board-09sep19-en.pdf"><span style="color:#1155CC">response</span></a><span style="color:black"> to the ICANN Board. On 14 October 2019, the ICANN Board provided
its </span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/chalaby-to-drazek-14oct19-en.pdf"><span style="color:#1155CC">response</span></a><span style="color:black"> to the GNSO Council’s update. </span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">On the Council’s October 2019 meeting, the Council considered the Board’s response and discussed next steps. The Council agreed to consult with the EPDP Team regarding some potential ways
of addressing Board’s concerns (such as additional rationale or implementation guidance), in preparation for discussions with the ICANN Board at ICANN66.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Here, the Council, taking into account feedback from the EPDP Team and the ICANN Board, will seek to agree on next steps.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">See also Annex A-1, Section 6. Board Approval Process below for further details.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><i><span style="color:black">Section 6.<b> Board Approval Processes</b> </span></i><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><i><span style="color:black">The Board will meet to discuss the EPDP recommendation(s) as soon as feasible, but preferably not later than the second meeting after receipt of the Recommendations Report from the Staff
Manager. Board deliberation on the EPDP Recommendations contained within the Recommendations Report shall proceed as follows:</span></i><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo12;vertical-align:baseline">
<![if !supportLists]><i><span style="color:black"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i><![endif]><span dir="LTR"></span><i><span style="color:black">Any EPDP Recommendations approved by a GNSO Supermajority Vote shall be adopted by the Board unless, by a vote of more than two-thirds (2/3) of the Board, the Board determines
that such policy is not in the best interests of the ICANN community or ICANN. If the GNSO Council recommendation was approved by less than a GNSO Supermajority Vote, a majority vote of the Board will be sufficient to determine that such policy is not in the
best interests of the ICANN community or ICANN.<o:p></o:p></span></i></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo12;vertical-align:baseline">
<![if !supportLists]><i><span style="color:black"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i><![endif]><span dir="LTR"></span><i><span style="color:black"> In the event that the Board determines, in accordance with paragraph a above, that the proposed EPDP Recommendations are not in the best interests of the ICANN community
or ICANN (the Corporation), the Board shall (i) articulate the reasons for its determination in a report to the Council (the "Board Statement"); and (ii) submit the Board Statement to the Council.<o:p></o:p></span></i></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l8 level1 lfo12;vertical-align:baseline">
<![if !supportLists]><i><span style="color:black"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span></i><![endif]><span dir="LTR"></span><i><span style="color:black">The Council shall review the Board Statement for discussion with the Board as soon as feasible after the Council's receipt of the Board Statement. The Board shall determine
the method (e.g., by teleconference, email, or otherwise) by which the Council and Board will discuss the Board Statement. <o:p></o:p></span></i></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><i><span style="color:black">At the conclusion of the Council and Board discussions, the Council shall meet to affirm or modify its recommendation, and communicate that conclusion (the "Supplemental Recommendation")
to the Board, including an explanation for the then-current recommendation. In the event that the Council is able to reach a GNSO Supermajority Vote on the Supplemental Recommendation, the Board shall adopt the recommendation unless more than two-thirds (2/3)
of the Board determines that such guidance is not in the interests of the ICANN community or ICANN. For any Supplemental Recommendation approved by less than a GNSO Supermajority Vote, a majority vote of the Board shall be sufficient to determine that the
guidance in the Supplemental Recommendation is not in the best interest of the ICANN community or ICANN.</span></i><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">6.1 – Introduction of topic (Council leadership)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">6.2 – Council discussion</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">6.3 – Next steps</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black;background:white">Item 7: COUNCIL DISCUSSION - PDP 3.0 Small Group Update/Discussion (15 minutes)</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:#333333;background:white">The PDP 3.0 Small Team has completed at least eight (8) out of fourteen (14) PDP 3.0 improvements and has delivered three packages to
the GNSO Council. </span><a href="https://mm.icann.org/pipermail/council/2019-August/022965.html"><span style="color:#1155CC;background:white">Package one</span></a><span style="color:#333333;background:white">, on improvements 1, 2, 3, and 6 was delivered
on 13 August 2019. </span><a href="https://mm.icann.org/pipermail/council/2019-September/023075.html"><span style="color:#1155CC;background:white">Package two</span></a><span style="color:#333333;background:white">, on improvements 11, 12, 14, and 16 was delivered
on 25 September 2019. </span><a href="https://mm.icann.org/pipermail/council/2019-October/023185.html"><span style="color:#1155CC;background:white">Package three</span></a><span style="color:#333333;background:white">, on improvements 5 and 13 was delivered
on 22 October 2019. The PDP 3.0 Small Team is making substantial progress on package four, which includes improvements 9 and 15.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:#333333;background:white">The PDP 3.0 Small Team has prepared a work plan that covers items leading up to ICANN66 and continues to work against that work plan.
The work plan also touches on the elements necessary after ICANN66 and leading up to the 2020 Strategic Planning Session.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;text-align:justify;background:white"><span style="color:#333333;background:white">Here, the Council will receive an update on progress made to date and the work plan to complete the PDP 3.0 implementation.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:#333333;background:white">7.1 - Introduction of topic (Rafik Dammak)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">7.2 - Council discussion</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">7.3 - Next steps </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Item 8: ANY OTHER BUSINESS (15 minutes)</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">8.1 - GNSO Approval Action on Fundamental Bylaws Amendment re IANA Naming Function Review Composition - Notification that vote will be needed within 21 days.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">8.2 - Open Microphone</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">8.3 - Thank you to outgoing Councilors</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">_______________________________</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">See </span>
<a href="https://www.icann.org/resources/pages/governance/bylaws-en/#article11"><span style="color:#1155CC">https://www.icann.org/resources/pages/governance/bylaws-en/#article11</span></a><span style="color:black">.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">See </span>
<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf"><span style="color:#1155CC">https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">References for Coordinated Universal Time of 18:00 UTC </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Local time between March and October Summer in the NORTHERN hemisphere</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">----------------------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">California, USA (PST) UTC-8 10:00</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">San José, Costa Rica (CST) UTC-6 12:00</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">New York/Washington DC, USA (EST) UTC-5 13:00</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="PT-BR" style="color:black">Buenos Aires, Argentina (ART) UTC-3 15:00</span><span lang="PT-BR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="PT-BR" style="color:black">Rio de Janeiro, Brazil (BRT) UTC-3 15:00</span><span lang="PT-BR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">London, United Kingdom (GMT) UTC 18:00</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Kinshasa, Democratic Republic of Congo (WAT) UTC+1 19:00</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="FR" style="color:black">Paris, France (CET) UTC+1 17:00</span><span lang="FR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="FR" style="color:black">Moscow, Russia (MSK) UTC +3 21:00</span><span lang="FR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="FR" style="color:black">Islamabad, Pakistan (PKT) UTC+5 23:00 </span><span lang="FR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span lang="FR" style="color:black">Singapore (SGT) UTC+8 (Thursday) 02:00 </span><span lang="FR"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Tokyo, Japan (JST) UTC+9 (Thursday) 03:00 </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Melbourne, Australia (AEDT) UTC+11 (Thursday) 05:00 </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">----------------------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">DST starts/ends on Sunday 29 March 2020, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 08 March 2020 for the US.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">----------------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">For other places see
</span><a href="http://www.timeanddate.com/"><span style="color:#1155CC">http://www.timeanddate.com</span></a><span style="color:black"> and
</span><a href="https://tinyurl.com/y33pl34a"><span style="color:#1155CC;background:white">https://tinyurl.com/y33pl34a</span></a><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<h1 style="mso-margin-top-alt:24.0pt;margin-right:0in;margin-bottom:6.0pt;margin-left:0in">
<span style="font-size:23.0pt;color:black">Final GNSO Council Agenda 06 November 2019 - Part II (Admin)</span><o:p></o:p></h1>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">Please note that
<b>all documents </b>referenced <b>in the agenda have been gathered on a Wiki page for convenience and easier access:</b></span><b><span style="color:#172B4D">
</span></b><a href="https://community.icann.org/x/uoXkBg"><b><span style="color:#1155CC">https://community.icann.org/x/uoXkBg</span></b></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">This agenda was established according to the
</span><a href="https://gnso.icann.org/en/council/op-procedures-30jan18-en.pdf"><span style="color:#1155CC">GNSO Operating Procedures</span></a><span style="color:black"> v3.3, updated on 30 January 2018</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">For convenience:</span><o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:8.0pt;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l7 level1 lfo13;vertical-align:baseline">
An excerpt of the ICANN Bylaws defining the voting thresholds is provided in <u>Appendix 1</u> at the end of this agenda.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l7 level1 lfo13;vertical-align:baseline">
An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in
<u>Appendix 2</u> at the end of this agenda.<o:p></o:p></li></ul>
<p class="MsoNormal"><o:p> </o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">GNSO Council meeting held in Montreal 15:15 - 16:15 local time</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Coordinated Universal Time: 20:15 UTC:
</span><a href="https://tinyurl.com/y4s22xs5"><span style="font-size:9.5pt;font-family:"Verdana",serif;color:#1155CC;background:white">https://tinyurl.com/y4s22xs5</span></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">12:15 Los Angeles; 15:15 Washington; 20:15 London; (Thursday) 01:15 Islamabad; (Thursday) 05:15 Tokyo; (Thursday) 07:15 Melbourne </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">GNSO Council Meeting Remote Participation:
</span><a href="https://community.icann.org/x/LYvkBg"><span style="color:#1155CC">https://community.icann.org/x/LYvkBg</span></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:#172B4D">___________________________________</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black">Item 1. Seating of the 2020 / 2021 Council (20 mins)</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:#172B4D">1</span><span style="color:black">.1 - Roll Call</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">1.2 - Statements of Interest</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">INCOMING COUNCILORS:</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">Farzaneh Badii:
</span><a href="https://community.icann.org/display/gnsosoi/Farzaneh+Badiei+SOI"><span style="color:#1155CC">SO</span><span style="color:black">I</span></a><span style="color:black"> Non-Commercial Stakeholder Group</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">Tome Dale -
</span><a href="https://community.icann.org/display/gnsosoi/Tom+Dale+SOI"><span style="color:#1155CC">SOI</span></a><span style="color:black"> Contracted Party House Nominating Committee Appointee</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span lang="NO-BOK" style="color:black">Sebastien Ducos:
</span><a href="https://community.icann.org/display/gnsosoi/Sebastien+Ducos++SOI"><span lang="NO-BOK" style="color:#1155CC">SOI</span></a><span lang="NO-BOK" style="color:black"> Registries Stakeholder Group</span><span lang="NO-BOK"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">Farell Folly:
</span><a href="https://community.icann.org/display/gnsosoi/Farell+FOLLY+SOI"><span style="color:#1155CC">SOI</span></a><span style="color:black"> Non-Commercial Stakeholder Group</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">John McElwaine:
</span><a href="https://community.icann.org/display/gnsosoi/John+C.+McElwaine+SOI"><span style="color:#1155CC">SOI</span></a><span style="color:black"> Intellectual Property Constituency</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">Carlton Samuels -
</span><a href="https://community.icann.org/display/gnsosoi/Carlton+Samuels+SOI"><span style="color:#1155CC">SOI</span></a><span style="color:black"> Non-Contracted Party House Nominating Committee Appointee</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><i><span style="color:black">Thank you again to outgoing Councilors: Ayden Federline, Carlos Gutierrez, Rubens Kuhl, Paul McGrady, Syed Ismail Shah, and Arsene Tungali </span></i><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">1.3 - Review / Amend Agenda</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:#172B4D"> </span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black">Item 2. Election of the Chair (20 mins)</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">One nomination was received for this position from Keith Drazek of the Contracted Party House. The GNSO reviewed the
</span><a href="https://gnso.icann.org/en/council/elections"><span style="color:#1155CC">candidate statement</span></a><span style="color:black"> and held a question & answer session with the candidates on 3 November 2019. Here the GNSO Council will proceed
to hold the election for its Chair for 2020-2021, according to the GNSO Operating Procedures (note Section 2.2 of the GNSO Operating Procedures on Officer Elections: Chair and Vice-Chairs (see Appendix 1 below)).</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:#172B4D"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black">Item 3. Any Other Business (0 min)</span></b><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">None</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"> <o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black">Appendix 1: Excerpt from GNSO Operating Procedures (Section 2.2)</span></b><o:p></o:p></p>
<h4 style="margin-top:0in;background:white"><span style="font-size:11.0pt;color:black">2.2
</span><a href="https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf"><span style="font-size:11.0pt;color:black">https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf</span></a><o:p></o:p></h4>
<h4 style="margin-top:0in;background:white"><span style="font-size:11.0pt;color:black">Officer Elections: Chair and Vice-Chairs</span><o:p></o:p></h4>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black"> </span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">The GNSO Council shall select the GNSO Chair and two Vice-Chairs as follows:</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li style="color:black;margin-top:8.0pt;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo14;vertical-align:baseline">
The GNSO Chair shall be elected by a 60 percent vote of each house.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo14;vertical-align:baseline">
Each house will be allowed to nominate one candidate for GNSO Council Chair. Each house is responsible for determining how to nominate its candidate. A candidate for GNSO Council Chair does not need to be a member of a house, but must be a current or incoming
member of the GNSO Council. Should a Chair be elected from outside of the houses that Chair will be a non-voting Chair.<o:p></o:p></li></ol>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l4 level2 lfo15;vertical-align:baseline">
<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="color:black">All ballots will include the “none of the above” option. In the event that a 60 percent vote of each house selects the “none of the above” option, each house will commence a new
nomination period of not longer than 15 days. An election for the new nominees will be scheduled for no sooner than 30 days after the unsuccessful vote.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l4 level2 lfo15;vertical-align:baseline">
<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="color:black">In the case of a tie for the most votes between the two candidates, or between a candidate and “none of above,” a second election will be held no sooner than 30 days. The candidates
shall remain the same for this second election. In the case this second election also results in a tie, each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be rescheduled for no sooner than 30
days after the unsuccessful vote.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l4 level2 lfo15;vertical-align:baseline">
<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="color:black">The leading candidate will be defined as the one with the highest score. The score is calculated by adding together the voting percentages attained from each house. The highest
percentage attainable in each house is 100. Thus, the maximum score a candidate can achieve is 200 as a result of attaining 100 percent of the votes from the contracted party house and 100 percent from the non-contracted party house (100 percent + 100 percent
= score of 200). In case neither candidate reaches the 60 percent of each house threshold, a second ballot will be held between the leading candidate and “none of the above.”<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l4 level2 lfo15;vertical-align:baseline">
<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="color:black">In case neither candidate reaches the 60 percent of each house threshold and the candidates do not tie, a second runoff ballot will be held between the leading candidate and “none
of the above.”<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:0in;mso-list:l4 level2 lfo15;vertical-align:baseline">
<![if !supportLists]><span style="color:black"><span style="mso-list:Ignore">e.<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span dir="LTR"></span><span style="color:black">If the single candidate does not reach the 60 percent of each house threshold in the runoff ballot, then each house will commence a new nomination period of not longer than 15 days.
An election for the new nominees will be rescheduled for no sooner than 30 days after the unsuccessful runoff ballot.<o:p></o:p></span></p>
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Each house shall select a Council Vice-Chair from within its respective house.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo15;vertical-align:baseline">
A Chair may not be a member of the same Stakeholder Group of either of the Vice-Chairs.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo15;vertical-align:baseline">
The Chair and Vice-Chairs shall retain their votes (if any) in their respective houses (if any).<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo15;vertical-align:baseline">
In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair’s term, the Vice-Chairs will serve as Interim GNSO Co- Chairs to jointly oversee the new Chair election and conduct Council business until a successful
election can be held. In the event that one or both Vice-Chairs’ terms ends concurrently with the term of the previous Chair, the procedures described in Section 2.2.1 below shall apply.<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo15;vertical-align:baseline">
The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following each election and runoff ballot, whether successful or unsuccessful.<o:p></o:p></li></ol>
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<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black">Appendix 2: GNSO Council Voting Thresholds (</span></b><a href="https://www.icann.org/resources/pages/governance/bylaws-en/#article11"><b><span style="color:black">ICANN
Bylaws,</span></b></a><b><span style="color:black"> Article 11, Section 3)</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(i) Except as otherwise specified in these Bylaws,
<u>Annex A</u>, <u>Annex A-1</u> or <u>Annex A-2</u> hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall
apply to the following GNSO actions:</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(i) Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(ii) Initiate a Policy Development Process ("<b>PDP</b>") Within Scope (as described in
<u>Annex A</u>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(iii) Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority (as defined in
<u>Section 11.3(i)(xix)</u>).</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(iv) Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(v) Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(vi) Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under (iv) or (v) above, the GNSO Council may approve an amendment to the Charter through
a simple majority vote of each House.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(vii) Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that
passes with a GNSO Supermajority Vote in favor of termination.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(viii) Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member
representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(ix) Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority,</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(x) Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council"
demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(xi) Modification of Approved PDP Recommendation: Prior to Final Approval by the Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with
a GNSO Supermajority vote.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(xii) Initiation of an Expedited Policy Development Process ("<b>EPDP</b>"): requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(xiii) Approve an EPDP Team Charter: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(xiv) Approval of EPDP Recommendations: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(xv) Approve an EPDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council"
demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(xvi) Initiation of a GNSO Guidance Process ("<b>GGP</b>"): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(xvii) Rejection of Initiation of a GGP Requested by the Board: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(xviii) Approval of GGP Recommendations: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">(xix) A "<b>GNSO Supermajority</b>" shall mean: (A) two-thirds (2/3) of the Council members of each House, or (B) three-fourths (3/4) of the Council members of one House
and a majority of the Council members of the other House.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><a href="https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf"><span style="color:black">https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf</span></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">Appendix 1 GNSO Council Voting Results table</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black">Absentee Voting Procedures
</span></b><a href="https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf"><b><span style="color:black">https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf</span></b></a><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><b><span style="color:black">4.4 Absentee Voting</span></b><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">4.1.1
<u>Applicability</u></span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">Absentee voting is permitted for the following limited number of Council motions or measures.</span><o:p></o:p></p>
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<li style="color:black;margin-top:8.0pt;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo16;vertical-align:baseline">
Initiate a Policy Development Process (PDP);<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo16;vertical-align:baseline">
Approve a PDP recommendation;<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo16;vertical-align:baseline">
Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;<o:p></o:p></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo16;vertical-align:baseline">
Fill a Council position open for election.<o:p></o:p></li></ol>
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<span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">4.1.2
<span class="apple-tab-span"> </span>Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting’s adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may
reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">4.1.3
<span class="apple-tab-span"> </span>The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting
by telephone, e- mail, web-based interface, or other technologies as may become available.</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt;background:white"><span style="color:black">4.1.4
<span class="apple-tab-span"> </span>Absentee balloting does not affect quorum requirements.</span><o:p></o:p></p>
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