<html xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:"Calibri Light";
panose-1:2 15 3 2 2 2 4 3 2 4;}
@font-face
{font-family:Verdana;
panose-1:2 11 6 4 3 5 4 4 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0cm;
font-size:12.0pt;
font-family:"Calibri",sans-serif;}
h1
{mso-style-priority:9;
mso-style-link:"Heading 1 Char";
mso-margin-top-alt:auto;
margin-right:0cm;
mso-margin-bottom-alt:auto;
margin-left:0cm;
font-size:24.0pt;
font-family:"Calibri",sans-serif;
font-weight:bold;}
h4
{mso-style-priority:9;
mso-style-link:"Heading 4 Char";
margin-top:2.0pt;
margin-right:0cm;
margin-bottom:0cm;
margin-left:0cm;
page-break-after:avoid;
font-size:12.0pt;
font-family:"Calibri Light",sans-serif;
color:#2F5496;
font-weight:normal;
font-style:italic;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
span.Heading1Char
{mso-style-name:"Heading 1 Char";
mso-style-priority:9;
mso-style-link:"Heading 1";
font-family:"Calibri",sans-serif;
font-weight:bold;}
span.Heading4Char
{mso-style-name:"Heading 4 Char";
mso-style-priority:9;
mso-style-link:"Heading 4";
font-family:"Calibri Light",sans-serif;
color:#2F5496;
font-style:italic;}
span.apple-tab-span
{mso-style-name:apple-tab-span;}
span.EmailStyle23
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;}
@page WordSection1
{size:612.0pt 792.0pt;
margin:72.0pt 72.0pt 72.0pt 72.0pt;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:176970090;
mso-list-template-ids:372046026;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:36.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:72.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:108.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:144.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:180.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:216.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:252.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:288.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:324.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1
{mso-list-id:190386150;
mso-list-template-ids:694434856;}
@list l1:level1
{mso-level-tab-stop:36.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level2
{mso-level-tab-stop:72.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level3
{mso-level-tab-stop:108.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level4
{mso-level-tab-stop:144.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level5
{mso-level-tab-stop:180.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level6
{mso-level-tab-stop:216.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level7
{mso-level-tab-stop:252.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level8
{mso-level-tab-stop:288.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l1:level9
{mso-level-tab-stop:324.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2
{mso-list-id:210726192;
mso-list-template-ids:1077950122;}
@list l2:level1
{mso-level-tab-stop:36.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level2
{mso-level-tab-stop:72.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level3
{mso-level-tab-stop:108.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level4
{mso-level-tab-stop:144.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level5
{mso-level-tab-stop:180.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level6
{mso-level-tab-stop:216.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level7
{mso-level-tab-stop:252.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level8
{mso-level-tab-stop:288.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level9
{mso-level-tab-stop:324.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l3
{mso-list-id:630671633;
mso-list-template-ids:-798449518;}
@list l3:level1
{mso-level-tab-stop:36.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l3:level2
{mso-level-tab-stop:72.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l3:level3
{mso-level-tab-stop:108.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l3:level4
{mso-level-tab-stop:144.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l3:level5
{mso-level-tab-stop:180.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l3:level6
{mso-level-tab-stop:216.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l3:level7
{mso-level-tab-stop:252.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l3:level8
{mso-level-tab-stop:288.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l3:level9
{mso-level-tab-stop:324.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l4
{mso-list-id:1066731886;
mso-list-template-ids:73944238;}
@list l4:level1
{mso-level-tab-stop:36.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l4:level2
{mso-level-tab-stop:72.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l4:level3
{mso-level-tab-stop:108.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l4:level4
{mso-level-tab-stop:144.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l4:level5
{mso-level-tab-stop:180.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l4:level6
{mso-level-tab-stop:216.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l4:level7
{mso-level-tab-stop:252.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l4:level8
{mso-level-tab-stop:288.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l4:level9
{mso-level-tab-stop:324.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l5
{mso-list-id:1491100980;
mso-list-template-ids:2017649342;}
@list l5:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:36.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l5:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:72.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l5:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:108.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:144.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:180.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:216.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:252.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:288.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:324.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6
{mso-list-id:2028020543;
mso-list-template-ids:-1099693968;}
@list l6:level1
{mso-level-tab-stop:36.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l6:level2
{mso-level-tab-stop:72.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l6:level3
{mso-level-tab-stop:108.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l6:level4
{mso-level-tab-stop:144.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l6:level5
{mso-level-tab-stop:180.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l6:level6
{mso-level-tab-stop:216.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l6:level7
{mso-level-tab-stop:252.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l6:level8
{mso-level-tab-stop:288.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l6:level9
{mso-level-tab-stop:324.0pt;
mso-level-number-position:left;
text-indent:-18.0pt;}
@list l2:level2 lfo3
{mso-level-number-format:alpha-lower;
mso-level-numbering:continue;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l4:level2 lfo5
{mso-level-number-format:alpha-lower;
mso-level-numbering:continue;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l1:level2 lfo7
{mso-level-number-format:alpha-lower;
mso-level-numbering:continue;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
@list l6:level2 lfo10
{mso-level-number-format:alpha-lower;
mso-level-numbering:continue;
mso-level-tab-stop:none;
mso-level-number-position:left;
margin-left:0cm;
text-indent:0cm;}
ol
{margin-bottom:0cm;}
ul
{margin-bottom:0cm;}
--></style>
</head>
<body lang="en-BE" link="#0563C1" vlink="purple" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal"><span style="color:#111111">Dear all, </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#111111"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:#111111">Please find below the final proposed agenda for the
</span>GNSO Council Meeting <span style="color:#111111">on </span><span lang="EN-US">21 October</span><span style="color:#111111"> 2020 at
</span>1<span lang="EN-US">1</span>:00<span style="color:#111111"> UTC.</span><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<h1 style="mso-margin-top-alt:24.0pt;margin-right:0cm;margin-bottom:6.0pt;margin-left:0cm">
<span style="font-size:23.0pt;color:black">Draft GNSO Council Agenda 21 October 2020 - Part I</span><o:p></o:p></h1>
<p style="margin:0cm"><span style="color:black">Please note that all documents referenced in the agenda have been gathered on a Wiki page for convenience and easier access:
</span><a href="https://community.icann.org/x/OAebC"><span style="color:#1155CC">https://community.icann.org/x/OAebC</span></a><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">This agenda was established according to the
</span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf"><span style="color:#1155CC">GNSO Operating Procedures</span></a><span style="color:black"> v3.5, updated on 24 October 2019</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">For convenience:</span><o:p></o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo1;vertical-align:baseline">
<span style="font-size:11.0pt">An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo1;vertical-align:baseline">
<span style="font-size:11.0pt">An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.<o:p></o:p></span></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">GNSO Council meeting held 13:00 CET (Hamburg time)</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Coordinated Universal Time: 11:00 UTC:
</span><a href="https://tinyurl.com/y3nxs8rf"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#1155CC">https://tinyurl.com/y3nxs8rf</span></a><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"> <o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">04:00 Los Angeles; 07:00 Washington; 12:00 London; 14:00 Moscow; 20:00 Tokyo; 22:00 Melbourne </span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">GNSO Council Meeting Remote Participation: Not available until 24 hours before.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">___________________________________</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 1: Administrative Matters (10 mins)</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">1.1 - Roll Call</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">1.2 - Updates to Statements of Interest</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">1.3 - Review / Amend Agenda</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">1.4 - Note the status of minutes for the previous Council meetings per the GNSO Operating Procedures: </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"><a href="https://gnso.icann.org/sites/default/files/policy/2020/minutes/minutes-gnso-council-20aug20-en.pdf"><span style="color:#1155CC">Minutes
</span></a>of the GNSO Council meeting on 20 August 2020 were posted on 04 Sep 2020.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"><a href="https://gnso.icann.org/sites/default/files/policy/2020/minutes/minutes-gnso-council-24sep20-en.pdf"><span style="color:#1155CC">Minutes</span></a> of the GNSO Council meeting on the 24
September 2020 were posted on 9 October 2020.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 2: Opening Remarks / Review of Projects & Action List (10 minutes)</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:#172B4D;background:white">2.1 - Review focus areas and provide updates on specific key themes / topics, to include review of
</span><span style="color:black"><a href="https://gnso.icann.org/en/council/project"><span style="color:#0052CC;background:white">Projects List
</span></a></span><span style="color:#172B4D;background:white">and </span><span style="color:black"><a href="https://community.icann.org/x/RgZlAg"><span style="color:#0052CC;background:white">Action Item List. </span></a></span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 3: Consent Agenda (10 minutes) </span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">3.1 - <a href="https://community.icann.org/download/attachments/40175174/program_management_tool_20200924.pdf?version=1&modificationDate=1599834261000&api=v2">
<span style="color:#1155CC">Action Decision Radar</span></a> - <u>Next Steps for WHOIS Conflicts Procedure Implementation Advisory Group</u></span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">The GNSO Council has considered the proposed immediate actions and subsequent steps as outlined in the WHOIS Conflicts Procedure IAG (WHOIS IAG) Small Team’s<a href="http://mm.icann.org/pipermail/council/attachments/20201006/2a0c0c3e/SummaryofWHOISConflictsProcedureIAGSmallTeamProposal-0001.docx"><span style="color:black">
</span><span style="color:#954F72">proposal</span></a>. The proposal outlines recommended next steps to consider with respect to modifying the implementation of the WHOIS Conflicts Procedure, in light of public comments received and changes to data protection
law that may have affected the implementation of the Procedure. Specifically, the GNSO Council requests:</span><o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2;background:white;vertical-align:baseline">
<span style="font-size:11.0pt"> ICANN org, in consultation with contracted parties, to draft a proposal for a modification to the existing Procedure based on its past experience with both the WHOIS Conflicts Procedure and the registrar data retention waiver
process. In formulating the draft proposal, the GNSO Council recommends that ICANN org consider changes to data protection law that may have affected the previous implementation of this Procedure in light of the contractual requirements, e.g., the General
Data Protection Regulation. For example, should the identification of a new trigger to activate the procedure be considered given potential financial penalties under GDPR?<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">Following receipt of the proposal from ICANN org, the GNSO Council will consider the proposal and assess next steps, including seeking input from the community, if appropriate, given the substance of the proposal. Following the
GNSO Council’s consideration, the GNSO Council may choose to adopt the proposal.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo2;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">If the GNSO Council does not deem the proposal appropriate:<o:p></o:p></span></li></ol>
<p style="margin:0cm;text-indent:0cm;mso-list:l2 level2 lfo3;background:white;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">the GNSO Council will recommend a small group of Council volunteers to review the<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/draft-icann-procedure-whois-conflicts-iag-23jan18-en.pdf"><span style="color:black">
</span><span style="color:#954F72">WHOIS IAG draft charter</span></a> and confirm it is still fit for purpose; and</span><o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l2 level2 lfo3;background:white;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">Following confirmation of the Charter by the GNSO Council, the GNSO Council recommends launching the call for volunteers for the WHOIS IAG, taking into consideration the GNSO Council’s upcoming workload. For
example, the call for volunteers may need to be postponed if no community bandwidth is available to immediately consider the issues. In the meantime, ICANN org, in conjunction with the EPDP Phase 1 IRT, will need to update relevant terminology pursuant to
EPDP Phase 1, Rec. 27.</span><o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo3;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">Should the GNSO Council consider the outcome developed from the WHOIS IAG unacceptable, the GNSO Council will consider initiating an EPDP to either change or repeal the Consensus Policy.<o:p></o:p></span></li></ol>
<p style="mso-margin-top-alt:8.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;background:white">
<span style="color:black">3.2 - <a href="https://community.icann.org/download/attachments/40175174/program_management_tool_20200924.pdf?version=1&modificationDate=1599834261000&api=v2">
<span style="color:#1155CC">Action Decision Radar</span></a> - Per the rationale circulated on 11 October 2020, Council agrees to launch a call for volunteers for a small team to develop both a draft charter and an EPDP scoping document for the IDN Policy Track
2.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">3.3 - Following the GNSO Council’s consideration of the proposed immediate actions and subsequent steps as outlined<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-2-priority-2-items-10sep20-en.pdf"><span style="color:black">
</span><span style="color:#954F72">here</span></a>, the GNSO Council directs:</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">EPDP Phase 2a – Legal/natural and feasibility of unique contacts</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo4;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">The GNSO Policy Support Team communicate to the groups that have appointed members to the EPDP Team that the Council is expected to instruct the EPDP Team to further consider the topics of legal/natural and feasibility of unique
contacts per the instructions above, as well as the expected timeframe, provided herein for reference, “[a]t the latest 3 months after reconvening, the Chair of the EPDP Team and GNSO Council Liaison to the EPDP will report back to the GNSO Council on the
status of deliberations. Based on this report, which is expected to include an update on progress made and the expected likelihood of consensus recommendations, the GNSO Council will decide on next steps,<b>
</b>which could include providing additional time for the EPDP to finalize its recommendations or termination of the EPDP if it is clear that no progress is being made or consensus is unlikely). Request groups to:<o:p></o:p></span></li></ol>
<p style="margin:0cm;text-indent:0cm;mso-list:l4 level2 lfo5;background:white;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">Commence process of confirming members availability and/or re- appointing members to work on these topics. Proposed deadline: 15 November.</span><o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l4 level2 lfo5;background:white;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">Start developing proposals to address these topics, factoring in deliberations to date, that will allow the EPDP Team to kickstart deliberations on these topics when it reconvenes.”</span><o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo5;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">The Council leadership to initiate an Expression of Interest Process to identify a new Chair.<o:p></o:p></span></li></ol>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:18.0pt;background:white">
<span style="color:black">The EPDP Team shall recommence its deliberations upon selection and confirmation of a new Chair; however, should no suitable candidates be found or should the appointment process require significant time, Council leadership will inform
the Council accordingly and recommend commencement of deliberations under the leadership of the GNSO Council liaison to the EPDP Team.</span><o:p></o:p></p>
<p style="mso-margin-top-alt:0cm;margin-right:0cm;margin-bottom:0cm;margin-left:18.0pt;background:white">
<b><span style="color:black">Accuracy:</span></b><o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo6;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">The GNSO Policy Support Team communicates to GNSO SG/Cs, as well as ICANN Advisory Committees that have expressed an interest in the topic of accuracy, the intent of the GNSO Council to launch a scoping team on this topic. Request
groups to: <o:p></o:p></span></li></ol>
<p style="margin:0cm;text-indent:0cm;mso-list:l1 level2 lfo7;background:white;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">Start thinking about members that have relevant knowledge and expertise that should join this effort once the scoping team launches.</span><o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l1 level2 lfo7;background:white;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">Start compiling relevant information and suggestions that would allow kickstarting the discussions on 1. and 2. once the scoping team is formed (see<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-2-priority-2-items-10sep20-en.pdf"><span style="color:black">
</span><span style="color:#954F72">here</span></a> for resources already identified).</span><o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo7;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">Council leadership to request ICANN Org to develop a briefing document that outlines both (i) existing accuracy requirements and programs and (ii) the corresponding impact that GDPR has had on implementing / enforcing these requirements
and programs. The document, once delivered, will be provided to the scoping team to inform its deliberations.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo7;background:white;vertical-align:baseline">
<span style="font-size:11.0pt">GNSO Council to consider in the context of the Council Action / Decision Radar, the appropriate starting time for this effort, factoring in other projects that are in the pipeline.<o:p></o:p></span></li></ol>
<p style="mso-margin-top-alt:8.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;background:white">
<span style="color:black">3.4 - Confirmation of the <a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/draft-epdp-phase-2-report-08oct20-en.pdf">
<span style="color:#1155CC">Recommendations Report</span></a> to the ICANN Board regarding adoption of recommendations 1-22 contained in the Final Report from the EPDP Temporary Specification for gTLD Registration Data – Phase 2.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">3.5 - Appointment of the GNSO Liaison to the Governmental Advisory Committee (<a href="https://community.icann.org/x/OgebC"><span style="color:#1155CC">motion</span></a>)</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 4: COUNCIL DISCUSSION - Discuss Draft Motion to Affirm intent of EPDP Phase 1 Recommendation 7 and Initiation of the Thick WHOIS Transition Policy EPDP (25 minutes)</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">In adopting the Expedited Policy Development Process (EPDP) on the Temporary Specification Final Report and Recommendations, the Council requested that an informal Implementation Review Team (IRT)
be established, which was done. After the recommendations were approved by the ICANN Board, the informal IRT transitioned to a formal IRT and has diligently been working to implement the policy recommendations. Within the IRT, there are diverging views amongst
some IRT members on how to implement recommendation 7, especially in relation to the Thick WHOIS Transition Policy for .COM, .NET, and .JOBS</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">The ICANN Board, taking note of the potential impasse, sent a
<a href="https://urldefense.com/v3/__https:/gnso.icann.org/sites/default/files/file/field-file-attach/botterman-to-drazek-2-11mar20-en.pdf__;!!PtGJab4!oQwV9HCMGhXBS5EtU3aOkRxs-f4RQKkHbMUNsLes--FAx9ODzxL57AybmR5oXmWG2uZ2OXw$">
<span style="color:#1155CC">letter</span></a> to the GNSO Council on 11 March 2020. The Council considered the letter and agreed that recommendation 7 did not explicitly overturn the Thick Whois Transition Policy; to do so will require the GNSO Council to initiate
policy development. The Council sent a <a href="https://urldefense.com/v3/__https:/www.icann.org/en/system/files/correspondence/little-dammak-to-botterman-29may20-en.pdf__;!!PtGJab4!oQwV9HCMGhXBS5EtU3aOkRxs-f4RQKkHbMUNsLes--FAx9ODzxL57AybmR5oXmWGbazEgkk$">
<span style="color:#1155CC">response</span></a> to the ICANN Board on 29 May 2020. The IRT has continued to try and implement recommendation 7 but has still been unable to reach agreement. As such and per the Council’s letter, the Council requested a briefing
from, ”the GNSO Council liaison detailing the precise nature of the impasse so that the GNSO Council can make an informed determination on how to proceed.” During its September Council meeting, the Council received a briefing from the GNSO Council liaison
to the IRT, Sebastien Ducos. The Council agreed to convene a small team of Councilors that was charged with establishing a path forward to try and resolve the impasse. That small team met to determine what the best practical path forward may be.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Here, the Council will consider a draft motion that would do two things 1) Affirm the intent of EPDP Phase 1 Recommendation 7; and 2) initiate an EPDP on the Thick WHOIS Transition Policy.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">4.1 - Introduction of topic (Council Vice-Chair, Pam Little)</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">4.2 – Council discussion</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">4.3 – Next steps</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 5: COUNCIL DISCUSSION - Draft Operational Design Phase for gTLD Policy Implementation (15 minutes)</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">During the 23 September SO/AC Leaders call, the concept of an "Operational Design Phase" was introduced by Goran. The SO/AC Leaders had a preliminary discussion on the topic and Goran indicated
that ICANN would produce a paper for community consideration and feedback. That <a href="http://mm.icann.org/pipermail/council/attachments/20201005/2000130c/Design-Phase-Concept-Draft-1oct20-0001.pdf">
<span style="color:#1155CC">paper</span></a> was prepared and was shared with the Council on 5 October 2020. </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">The objective for this new proposed design phase is to better prepare the Board by providing operational and resourcing information before making decisions on GNSO-approved policy recommendations.
The paper notes that while the GNSO Council is the manager of the PDP and gTLD policy development is within the GNSO's remit, consensus policy making involves all stakeholders (including ACs who give advice to the Board). Further, the paper seeks to be clear
that this design phase concept doesn't affect policy development or the Consensus Policy Implementation Framework. It recognizes that if policy issues are impacted, they rightfully go back to the GNSO for its consideration, rather than permitting ICANN Org
or Board to make unilateral changes.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">The Stakeholder Groups and Constituencies were invited and encouraged to provide feedback to the paper. In addition, on a 6 October GNSO Council pre-ICANN working session, Karen Lentz from ICANN
org provided additional information and rationale for the new concept.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Here, Councilors will be invited to share their initial thoughts on the concept and the paper.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">5.1 - Introduction of topic (Council leadership)</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">5.2 - Council discussion</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">5.3 - Next steps</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 6: COUNCIL DISCUSSION - Board Consultation Regarding
</span></b><b><span style="font-size:10.5pt;font-family:"Arial",sans-serif;color:#172B4D;background:white">Questions Surrounding the financial Sustainability of the System for Standardized Access and Disclosure
</span><span style="color:black">(20 minutes)</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">On 24 September 2020, the GNSO Council adopted the recommendations contained in the Expedited Policy Development Process (EPDP) on the Temporary Specification Phase 2
<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/epdp-phase-2-temp-spec-gtld-registration-data-2-31jul20-en.pdf">
<span style="color:#1155CC">Final Report</span></a>. Resolved clause 1b. states:</span><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:36.0pt;background:white">
<i><span style="color:black">b. [if 1a. is adopted] Noting some of the questions surrounding the financial sustainability of SSAD and some of the concerns expressed within the different minority statements, the GNSO Council requests a consultation with the
ICANN Board as part of the delivery of the GNSO Council Recommendations Report to the ICANN Board to discuss these issues, including whether a further cost-benefit analysis should be conducted before the ICANN Board considers all SSAD-related recommendations
for adoption.</span></i><o:p></o:p></p>
<p style="mso-margin-top-alt:8.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;background:white">
<span style="color:black">The request for a consultation with the ICANN Board is not usually an element of the transition of GNSO-approved recommendations from the GNSO Council to the ICANN Board. As such, the Council will need to consider how best to engage
with the Board in seeking this consultation.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Here, the Council will discuss next steps as it relates to resolved clause 1b, including whether the draft
<a href="https://gnso.icann.org/en/drafts/draft-transmittal-letter-icann-board-08oct20-en">
<span style="color:#1155CC">Transmittal Letter</span></a> accurately captures the agreed-upon approach of the Council.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">6.1 - Introduction of topic (Council leadership)</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">6.2 - Council discussion</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">6.3 - Next steps</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 7: COUNCIL DISCUSSION - ADR Item - Council to Consider Delay of the Request for the Policy Status Report for the Expiration Policy(ies) (10 minutes)</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">As indicated on the
<a href="https://community.icann.org/display/gnsocouncilmeetings/Action+Items?preview=/40175174/147849802/GNSO_Council_Program_ADR_20200924.pdf">
<span style="color:#1155CC">Action Decision Radar</span></a>, the GNSO Council is to consider when to request a Policy Status Report to conduct a review of the two Expiration Policies, the
<a href="https://www.icann.org/resources/pages/registars/accreditation/eddp-en"><span style="color:#1155CC">Expired Domain Deletion Policy</span></a> (EDDP) and the
<a href="https://www.icann.org/resources/pages/errp-2013-02-28-en"><span style="color:#1155CC">Expired Registration Recovery Policy</span></a> (ERRP). Given the concerns about capacity, along with the circumstances that no known issues have presented themselves,
Council leadership is suggesting that the request for Policy Status Reports for these two Consensus Policies can be delayed by a period of 24 months, assuming no substantive issues arise during that time. This would have the effect of deferring the request
for a Policy Status Report on the EDDP and ERRP until at least November 2022, where it would then be discussed again to determine if a request is timely.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Here, the Council will consider whether it agrees with this suggestion and if so, agree to include on the November consent agenda.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">7.1 - Introduction of topic (Council leadership)</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">7.2 - Council discussion</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">7.3 - Next steps</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 8: ANY OTHER BUSINESS (20 minutes)</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">8.1 - Farewell to outgoing Councilors (Elsa Saade, Erika Mann, James Gannon, Julf Helsingius, Keith Drazek, Michele Neylon, Rafik Dammak and Scott McCormick.) </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">8.2 - Open microphone</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">_______________________________</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article 11, Section 11.3(i))</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">See </span><a href="https://www.icann.org/resources/pages/governance/bylaws-en/#article11"><span style="color:#1155CC">https://www.icann.org/resources/pages/governance/bylaws-en/#article11</span></a><span style="color:black">.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Appendix 2: GNSO Council Absentee Voting Procedures (GNSO Operating Procedures, Section 4.4)</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">See </span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf"><span style="color:#1155CC">https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-30jan18-en.pdf</span></a><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">References for Coordinated Universal Time of 11:00 UTC </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Local time between March and October Summer in the NORTHERN hemisphere</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">----------------------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">California, USA (PDT) UTC-7 04:00 </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">San José, Costa Rica (CST) UTC-6 06:00</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">New York/Washington DC, USA (EDT) UTC-4 07:00</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Buenos Aires, Argentina (ART) UTC-3 08:00</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Rio de Janeiro, Brazil (BRST) UTC-3 08:00</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">London, United Kingdom (GMT) UTC+1 12:00</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Kinshasa, Democratic Republic of Congo (WAT) UTC+1 12:00</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Paris, France (CEST) UTC+2 13:00</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Moscow, Russia (MST) UTC+3 14:00 </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Singapore (SGT) UTC+8 19:00 </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Tokyo, Japan (JST) UTC+9 20:00 </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Melbourne, Australia (AEDT) UTC+11 22:00 </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">----------------------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">DST starts/ends on Sunday 25 of October 2020, 2:00 or 3:00 local time (with exceptions) for EU countries and on Sunday 01 of November 2020 for the US.</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">----------------------------------------------------------------------</span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">For other places see </span><a href="http://www.timeanddate.com/"><span style="color:#1155CC">http://www.timeanddate.com</span></a><span style="color:black"> and
</span><a href="https://tinyurl.com/y3nxs8rf"><span style="font-size:9.5pt;font-family:"Verdana",sans-serif;color:#1155CC">h</span><span style="color:#1155CC">ttps://tinyurl.com/y3nxs8rf</span></a><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"> <o:p></o:p></p>
<h1 style="mso-margin-top-alt:24.0pt;margin-right:0cm;margin-bottom:6.0pt;margin-left:0cm">
<span style="font-size:23.0pt;color:black">Final GNSO Council Agenda 21 October 2020 - Part II (Admin)</span><o:p></o:p></h1>
<p style="margin:0cm;background:white"><span style="color:black">Please note that
<b>all documents </b>referenced <b>in the agenda have been gathered on a Wiki page for convenience and easier access:</b></span><b><span style="color:#172B4D">
</span></b><span style="color:black"><a href="https://community.icann.org/x/OAebC"><span style="color:#1155CC">https://community.icann.org/x/OAebC</span></a></span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">This agenda was established according to the
</span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/op-procedures-24oct19-en.pdf"><span style="color:#1155CC">GNSO Operating Procedures</span></a><span style="color:black"> v3.5 updated on 24 October 2019</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">For convenience:</span><o:p></o:p></p>
<ul style="margin-top:0cm" type="disc">
<li class="MsoNormal" style="color:black;margin-top:8.0pt;mso-list:l0 level1 lfo8;vertical-align:baseline">
<span style="font-size:11.0pt">An excerpt of the ICANN Bylaws defining the voting thresholds is provided in
<u>Appendix 1</u> at the end of this agenda.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo8;vertical-align:baseline">
<span style="font-size:11.0pt">An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in
<u>Appendix 2</u> at the end of this agenda.<o:p></o:p></span></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">GNSO Council meeting held 15:15 CET (Hamburg time)</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">Coordinated Universal Time: 13:15 UTC:
</span><a href="https://tinyurl.com/yyor7bfj"><span style="color:#1155CC;background:white">https://tinyurl.com/yyor7bfj</span></a><span style="color:black;background:white"> </span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p style="margin:0cm"><span style="color:black">06:15 Los Angeles; 09:15 Washington; 14:15 London; 16:15 Moscow; 22:15 Tokyo; (Thursday 22 October) 00:15 Melbourne </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">GNSO Council Meeting Remote Participation: Not available until 24 hours before.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:#172B4D">___________________________________</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 1. Seating of the 2020 / 2021 Council (20 mins)</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:#172B4D">1</span><span style="color:black">.1 - Roll Call</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">1.2 - Statements of Interest</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">INCOMING COUNCILORS:</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Kurt Pritz: <a href="https://community.icann.org/display/gnsosoi/Kurt+Pritz+SOI">
<span style="color:#1155CC">SO</span><span style="color:black">I</span></a> Registries Stakeholder Group</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Kristian </span>
<span style="color:#172B4D;background:white">Ørmen</span><span style="color:black"> -
<a href="https://community.icann.org/pages/viewpage.action?pageId=66081213"><span style="color:#1155CC">SOI</span></a> Registrars Stakeholder Group</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Mark Datysgeld: <a href="https://community.icann.org/display/gnsosoi/Mark+Datysgeld+SOI">
<span style="color:#1155CC">SOI</span></a> Business Constituency</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Stephanie Perrin:
<a href="https://community.icann.org/display/gnsosoi/Stephanie+Perrin+SOI"><span style="color:#1155CC">SOI</span></a> Non-Commercial Stakeholder Group</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Wisdom Donkor: <a href="https://community.icann.org/display/gnsosoi/Wisdom+Donkor+SOI">
<span style="color:#1155CC">SOI</span></a> Non-Commercial Stakeholder Group</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Tomslin Samme-Nlar -
<a href="https://community.icann.org/display/gnsosoi/Tomslin+Samme-Nlar+SOI"><span style="color:#1155CC">SOI</span></a> Non-Commercial Stakeholder Group</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Olga Cavall- <a href="https://community.icann.org/display/gnsosoi/Olga+Cavalli+SOI">
<span style="color:#1155CC">SOI</span></a> - Non-Voting NomCom Appointee</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Jeffrey Neuman -
<a href="https://community.icann.org/display/gnsosoi/Jeff+Neuman+SOI"><span style="color:#1155CC">SOI</span></a> - GNSO Council Liaison to the GAC</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><i><span style="color:black">Thank you again to outgoing Councilors: Elsa Saade, Erika Mann, James Gannon, Julf Helsingius, Keith Drazek, Michele Neylon, Rafik Dammak and Scott McCormick. </span></i><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">1.3 - Review / Amend Agenda</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:#172B4D"> </span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 2. Election of the Chair (20 mins)</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">One nomination was received for this position from Philippe Fouquart of the Non Contracted Party House. The GNSO reviewed the
<a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/fouquart-statement-20sep20-en.pdf">
<span style="color:#1155CC">candidate statement</span></a> and held a question & answer session with the candidate on 24 September 2020. Here the GNSO Council will proceed to hold the election for its Chair for 2020-2021, according to the GNSO Operating Procedures
(note Section 2.2 of the GNSO Operating Procedures on Officer Elections: Chair and Vice-Chairs (see Appendix 1 below)).</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:#172B4D"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Item 3. Any Other Business (0 min)</span></b><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">None</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Appendix 1: Excerpt from GNSO Operating Procedures (Section 2.2)</span></b><o:p></o:p></p>
<h4 style="margin-top:0cm;background:white"><span style="font-size:11.0pt;color:black">2.2
</span><a href="https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf"><span style="font-size:11.0pt;color:black">https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf</span></a><o:p></o:p></h4>
<h4 style="margin-top:0cm;background:white"><span style="font-size:11.0pt;color:black">Officer Elections: Chair and Vice-Chairs</span><o:p></o:p></h4>
<p style="margin:0cm;background:white"><b><span style="color:black"> </span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">The GNSO Council shall select the GNSO Chair and two Vice-Chairs as follows:</span><o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;margin-top:8.0pt;mso-list:l6 level1 lfo9;vertical-align:baseline">
<span style="font-size:11.0pt">The GNSO Chair shall be elected by a 60 percent vote of each house.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo9;vertical-align:baseline">
<span style="font-size:11.0pt">Each house will be allowed to nominate one candidate for GNSO Council Chair. Each house is responsible for determining how to nominate its candidate. A candidate for GNSO Council Chair does not need to be a member of a house,
but must be a current or incoming member of the GNSO Council. Should a Chair be elected from outside of the houses that Chair will be a non-voting Chair.<o:p></o:p></span></li></ol>
<p style="margin:0cm;text-indent:0cm;mso-list:l6 level2 lfo10;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">All ballots will include the “none of the above” option. In the event that a 60 percent vote of each house selects the “none of the above” option, each house will commence a new nomination period of not longer
than 15 days. An election for the new nominees will be scheduled for no sooner than 30 days after the unsuccessful vote.</span><o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l6 level2 lfo10;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">In the case of a tie for the most votes between the two candidates, or between a candidate and “none of above,” a second election will be held no sooner than 30 days. The candidates shall remain the same for
this second election. In the case this second election also results in a tie, each house will commence a new nomination period of not longer than 15 days. An election for the new nominees will be rescheduled for no sooner than 30 days after the unsuccessful
vote.</span><o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l6 level2 lfo10;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">The leading candidate will be defined as the one with the highest score. The score is calculated by adding together the voting percentages attained from each house. The highest percentage attainable in each
house is 100. Thus, the maximum score a candidate can achieve is 200 as a result of attaining 100 percent of the votes from the contracted party house and 100 percent from the non-contracted party house (100 percent + 100 percent = score of 200). In case
neither candidate reaches the 60 percent of each house threshold, a second ballot will be held between the leading candidate and “none of the above.”</span><o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l6 level2 lfo10;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">d.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">In case neither candidate reaches the 60 percent of each house threshold and the candidates do not tie, a second runoff ballot will be held between the leading candidate and “none of the above.”</span><o:p></o:p></p>
<p style="margin:0cm;text-indent:0cm;mso-list:l6 level2 lfo10;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">e.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><span style="color:black">If the single candidate does not reach the 60 percent of each house threshold in the runoff ballot, then each house will commence a new nomination period of not longer than 15 days. An election for the new
nominees will be rescheduled for no sooner than 30 days after the unsuccessful runoff ballot.</span><o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo10;vertical-align:baseline">
<span style="font-size:11.0pt">Each house shall select a Council Vice-Chair from within its respective house.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo10;vertical-align:baseline">
<span style="font-size:11.0pt">A Chair may not be a member of the same Stakeholder Group of either of the Vice-Chairs.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo10;vertical-align:baseline">
<span style="font-size:11.0pt">The Chair and Vice-Chairs shall retain their votes (if any) in their respective houses (if any).<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo10;vertical-align:baseline">
<span style="font-size:11.0pt">In the event that the GNSO Council has not elected a GNSO Council Chair by the end of the previous Chair’s term, the Vice-Chairs will serve as Interim GNSO Co- Chairs to jointly oversee the new Chair election and conduct Council
business until a successful election can be held. In the event that one or both Vice-Chairs’ terms ends concurrently with the term of the previous Chair, the procedures described in Section 2.2.1 below shall apply.<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo10;vertical-align:baseline">
<span style="font-size:11.0pt">The Council shall inform the Board and the Community appropriately and post the election results on the GNSO website within 2 business days following each election and runoff ballot, whether successful or unsuccessful.<o:p></o:p></span></li></ol>
<p style="mso-margin-top-alt:8.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;background:white">
<span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Appendix 2: GNSO Council Voting Thresholds (</span></b><span style="color:black"><a href="https://www.icann.org/resources/pages/governance/bylaws-en/#article11"><b><span style="color:black">ICANN
Bylaws,</span></b></a><b> Article 11, Section 3)</b></span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(i) Except as otherwise specified in these Bylaws,
<u>Annex A</u>, <u>Annex A-1</u> or <u>Annex A-2</u> hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall
apply to the following GNSO actions:</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(i) Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(ii) Initiate a Policy Development Process ("<b>PDP</b>") Within Scope (as described in
<u>Annex A</u>): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(iii) Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority (as defined in
<u>Section 11.3(i)(xix)</u>).</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(iv) Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(v) Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(vi) Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under (iv) or (v) above, the GNSO Council may approve an amendment to the Charter through a simple majority vote
of each House.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(vii) Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority
Vote in favor of termination.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(viii) Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at
least 3 of the 4 Stakeholder Groups supports the Recommendation.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(ix) Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority,</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(x) Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence
of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(xi) Modification of Approved PDP Recommendation: Prior to Final Approval by the Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority
vote.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(xii) Initiation of an Expedited Policy Development Process ("<b>EPDP</b>"): requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(xiii) Approve an EPDP Team Charter: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(xiv) Approval of EPDP Recommendations: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(xv) Approve an EPDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the
presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(xvi) Initiation of a GNSO Guidance Process ("<b>GGP</b>"): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(xvii) Rejection of Initiation of a GGP Requested by the Board: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(xviii) Approval of GGP Recommendations: requires an affirmative vote of a GNSO Supermajority.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">(xix) A "<b>GNSO Supermajority</b>" shall mean: (A) two-thirds (2/3) of the Council members of each House, or (B) three-fourths (3/4) of the Council members of one House and a majority of the
Council members of the other House.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"><a href="https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf"><span style="color:black">https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf</span></a></span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Appendix 1 GNSO Council Voting Results table</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">Absentee Voting Procedures
</span></b><span style="color:black"><a href="https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf"><b><span style="color:black">https://gnso.icann.org/en/council/op-procedures-01sep16-en.pdf</span></b></a></span><o:p></o:p></p>
<p style="margin:0cm;background:white"><b><span style="color:black">4.4 Absentee Voting</span></b><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">4.1.1 <u>
Applicability</u></span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">Absentee voting is permitted for the following limited number of Council motions or measures.</span><o:p></o:p></p>
<ol style="margin-top:0cm" start="1" type="1">
<li class="MsoNormal" style="color:black;margin-top:8.0pt;mso-list:l3 level1 lfo11;vertical-align:baseline">
<span style="font-size:11.0pt">Initiate a Policy Development Process (PDP);<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo11;vertical-align:baseline">
<span style="font-size:11.0pt">Approve a PDP recommendation;<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo11;vertical-align:baseline">
<span style="font-size:11.0pt">Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;<o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo11;vertical-align:baseline">
<span style="font-size:11.0pt">Fill a Council position open for election.<o:p></o:p></span></li></ol>
<p style="mso-margin-top-alt:8.0pt;margin-right:0cm;margin-bottom:0cm;margin-left:0cm;background:white">
<span style="color:black"> </span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">4.1.2 <span class="apple-tab-span">
</span>Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting’s adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours
or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">4.1.3 <span class="apple-tab-span">
</span>The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based
interface, or other technologies as may become available.</span><o:p></o:p></p>
<p style="margin:0cm;background:white"><span style="color:black">4.1.4 <span class="apple-tab-span">
</span>Absentee balloting does not affect quorum requirements.</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p style="margin:0cm"><span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"> <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
</div>
</body>
</html>