<div class="__aliyun_email_body_block"><div style="clear:both;"><span style="font-family:Tahoma,Arial,STHeiti,SimSun;font-size:14.0px;color:#000000;">Dear Caitlin,</span></div><div style="clear:both;"><span style="font-family:Tahoma,Arial,STHeiti,SimSun;font-size:14.0px;color:#000000;"><br ></span></div><div style="clear:both;"><span style="font-family:Tahoma,Arial,STHeiti,SimSun;font-size:14.0px;color:#000000;">I am happy to volunteer for this effort.</span></div><div style="clear:both;"><span style="font-family:Tahoma,Arial,STHeiti,SimSun;font-size:14.0px;color:#000000;"><br ></span></div><div style="clear:both;">Kind regards,</div><div style="clear:both;"><br ></div><div style="clear:both;">Pam</div><blockquote style="margin-right:0;margin-top:0;margin-bottom:0;"><div style="clear:both;"><span style="font-family:Tahoma,Arial,STHeiti,SimSun;font-size:14.0px;color:#000000;">------------------------------------------------------------------</span></div><div style="clear:both;"><span style="font-family:Tahoma,Arial,STHeiti,SimSun;font-size:14.0px;color:#000000;">Sender:Caitlin Tubergen <caitlin.tubergen@icann.org></span></div><div style="clear:both;"><span style="font-family:Tahoma,Arial,STHeiti,SimSun;font-size:14.0px;color:#000000;">Sent At:2021 Jan. 5 (Tue.) 03:27</span></div><div style="clear:both;"><span style="font-family:Tahoma,Arial,STHeiti,SimSun;font-size:14.0px;color:#000000;">Recipient:council@gnso.icann.org <council@gnso.icann.org></span></div><div style="clear:both;"><span style="font-family:Tahoma,Arial,STHeiti,SimSun;font-size:14.0px;color:#000000;">Subject:[council] Call for Volunteers: Council EPDP Rec. 12 Board Response</span></div><div style="clear:both;"><span style="font-family:Tahoma,Arial,STHeiti,SimSun;font-size:14.0px;color:#000000;"><br ></span></div><style >!-- @font-face{font-family:Cambria Math;panose-1:2 4 5 3 5 4 6 3 2 4;}{font-family:Calibri;panose-1:2 15 5 2 2 2 4 3 2 4;}p.MsoNormal, li.MsoNormal, div.MsoNormal{margin:.0in;margin-bottom:.0pt;font-size:12.0pt;font-family:Calibri,sans-serif;}a:link, span.MsoHyperlink{mso-style-priority:99;color:#0563c1;text-decoration:underline;}span.EmailStyle17{mso-style-type:personal-compose;font-family:Calibri,sans-serif;color:windowtext;}.MsoChpDefault{mso-style-type:export-only;font-family:Calibri,sans-serif;}@page WordSection1{size:8.5in 11.0in;margin:1.0in 1.0in 1.0in 1.0in;}div.WordSection1{page:WordSection1;}--></style><div class="WordSection1"><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">SENT ON BEHALF OF COUNCIL LEADERSHIP</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Dear Councilors:</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Happy 2021 to all!</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">As the Council did not have time to cover this item during its December meeting, we are writing to seek volunteers to assist in drafting a response to the
</span><a href="https://www.icann.org/en/system/files/correspondence/botterman-to-fouquart-11dec20-en.pdf" target="_blank"><span style="font-size:15.0px;"><span class="spellcheck_typo">Board’s</span> recent letter regarding EPDP Phase 1, Recommendation 12</span></a><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">. Note:
as the clarification is related to the data retention practices of Contracted Parties, we are specifically looking for
<b ><u >CPH volunteers</u></b>; however, all are welcome to assist.</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><b ><u ><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Background</span></u></b></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">On 19 December 2019, the GNSO Council
</span><a href="https://gnso.icann.org/en/council/resolutions#201912" target="_blank"><span style="font-size:15.0px;">adopted of a Supplemental Recommendation</span></a><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">, which amended the text of EPDP Phase 1, Recommendation 12 to
state that "prior to eliminating Organization Contact fields, all Registrars MUST ensure that each registration contains Registered Name Holder contact information." The GNSO Chair
<a href="https://www.icann.org/en/system/files/correspondence/drazek-to-botterman-23dec19-en.pdf" target="_blank">
notified</a> the ICANN Board of the supplemental recommendation on 23 December 2019, and the ICANN Board
<a href="https://www.icann.org/en/system/files/correspondence/botterman-to-drazek-03feb20-en.pdf" target="_blank">
acknowledged receipt of the supplemental recommendation</a> on 3 February 2020.</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Following review of the supplemental recommendation, the Board identified some questions for the GNSO Council. During the GNSO <span class="spellcheck_typo">Council’s</span> meeting with the Board at ICANN69, the Board referenced
a concern with deleted information, observing, for example, “a situation where for some reason, the registrant is listed as domain administrator and the organization is listed as ICANN, but you can't confirm the organization. So that field drops away and the
registrar has the ability to actually delete that information entirely.” The GNSO Council, after having received this question, requested the Board to provide the example in writing so that the Council could properly address the concern.</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Within its follow-up letter, the Board additionally noted the below example, where deletion of the organization field data would result in the loss of such identifying information:</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><i ><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Domain name: <span class="spellcheck_typo">icann</span>.<span class="spellcheck_typo">org</span></span></i></p><p class="MsoNormal"><i ><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Registrant: Domain Administrator</span></i></p><p class="MsoNormal"><i ><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Organization: ICANN</span></i></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Noting this, the Board posed the question: “Even if you can contact the domain administrator, how do you avoid a situation where essentially the registration has been transferred or on paper it
looks like it's been transferred from ICANN, the organization, to an individual?”</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">The Supplemental Recommendation provides that a registrar must first “ensure that each registration contains Registered Name Holder contact information” before “eliminating the Organization contact
fields.” Given the <span class="spellcheck_typo">Board’s</span> understanding that the data need not be published in this instance, the concern is that the data be retained in some manner rather than deleted. That is, a registrar may delete data in organization fields from its registration data
records (WHOIS records), but must retain it elsewhere, e.g., in a separate customer database. The <span class="spellcheck_typo">Board’s</span> concern is not that the data be retained as part of the <span class="spellcheck_typo">registrar’s</span> registration data records, but that it is being retained someplace, as a safeguard
in the event of disputes or other issues, rather than deleted. The Board is seeking clarification on whether this understanding is consistent with the Supplemental Recommendation.</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><b ><u ><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Call for Volunteers</span></u></b></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">In line with above, Council Leadership has requested Support Staff to send out a call for volunteers for those interested in drafting a response to the Board. Support Staff will set up a Google
doc for the volunteers to work offline and will be available to assist in coordinating a meeting if the volunteers would prefer to discuss over Zoom.
</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">If you are interested in participating, please respond to this message by <b >Thursday, 7 January</b>.</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Thank you.</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Best regards,</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="color:black;"> </span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Caitlin Tubergen</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">Policy Director</span></p><p class="MsoNormal"><span class=" __aliyun_node_has_color" style="font-size:15.0px;color:black;">ICANN<b > </b> </span></p><p class="MsoNormal"> </p><p class="MsoNormal"><span style="font-size:15.0px;"> </span></p></div></blockquote><div ><br ></div></div>