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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-fareast-language:EN-US">I don’t think it’s appropriate that I volunteer for this - strikes me that it’s for the registrars to confirm what they’ll do to retain
that data somewhere in-house – but one quick comment: whenever a registrar fails to confirm the accuracy of an existing Org field, and decides not to publish that field on that basis, they must still maintain it somewhere and it must still be escrowed.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-fareast-language:EN-US">Hope that helps!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-fareast-language:EN-US"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-fareast-language:EN-US">Best<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black;mso-fareast-language:EN-US">Marie<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span lang="EN-US" style="font-size:11.0pt;font-family:"Calibri",sans-serif"> council <council-bounces@gnso.icann.org>
<b>On Behalf Of </b>Kurt Pritz<br>
<b>Sent:</b> Saturday, January 9, 2021 12:56 AM<br>
<b>To:</b> Caitlin Tubergen <caitlin.tubergen@icann.org><br>
<b>Cc:</b> council@gnso.icann.org<br>
<b>Subject:</b> Re: [council] Call for Volunteers: Council EPDP Rec. 12 Board Response<o:p></o:p></span></p>
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<p class="MsoNormal">Hi Caitlin: <o:p></o:p></p>
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<p class="MsoNormal">I will volunteer for this. I am sorry this is tardy - I sent my acceptance earlier but it must have gone to the wrong distribution. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">So if I can still be accommodated, I would like to join. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Kurt<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Jan 4, 2021, at 8:27 AM, Caitlin Tubergen <<a href="mailto:caitlin.tubergen@icann.org">caitlin.tubergen@icann.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">SENT ON BEHALF OF COUNCIL LEADERSHIP</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear Councilors:</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Happy 2021 to all!</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">As the Council did not have time to cover this item during its December meeting, we are writing to seek volunteers to assist in drafting a response to the<span class="apple-converted-space"> </span></span><span style="font-family:"Calibri",sans-serif"><a href="https://www.icann.org/en/system/files/correspondence/botterman-to-fouquart-11dec20-en.pdf"><span style="font-size:11.0pt;color:#0563C1">Board’s
recent letter regarding EPDP Phase 1, Recommendation 12</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">. Note: as the clarification is related to the data retention practices of Contracted Parties, we are specifically looking
for<span class="apple-converted-space"> </span><b><u>CPH volunteers</u></b>; however, all are welcome to assist.</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Background</span></u></b><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">On 19 December 2019, the GNSO Council<span class="apple-converted-space"> </span></span><span style="font-family:"Calibri",sans-serif"><a href="https://gnso.icann.org/en/council/resolutions#201912"><span style="font-size:11.0pt;color:#0563C1">adopted
of a Supplemental Recommendation</span></a></span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">, which amended the text of EPDP Phase 1, Recommendation 12 to state that "prior to eliminating Organization Contact fields, all Registrars MUST
ensure that each registration contains Registered Name Holder contact information." The GNSO Chair<span class="apple-converted-space"> </span><a href="https://www.icann.org/en/system/files/correspondence/drazek-to-botterman-23dec19-en.pdf"><span style="color:#0563C1">notified</span></a><span class="apple-converted-space"> </span>the
ICANN Board of the supplemental recommendation on 23 December 2019, and the ICANN Board<span class="apple-converted-space"> </span><a href="https://www.icann.org/en/system/files/correspondence/botterman-to-drazek-03feb20-en.pdf"><span style="color:#0563C1">acknowledged
receipt of the supplemental recommendation</span></a><span class="apple-converted-space"> </span>on 3 February 2020.</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Following review of the supplemental recommendation, the Board identified some questions for the GNSO Council. During the GNSO Council’s meeting with the Board at ICANN69,
the Board referenced a concern with deleted information, observing, for example, “a situation where for some reason, the registrant is listed as domain administrator and the organization is listed as ICANN, but you can't confirm the organization. So that field
drops away and the registrar has the ability to actually delete that information entirely.” The GNSO Council, after having received this question, requested the Board to provide the example in writing so that the Council could properly address the concern.</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Within its follow-up letter, the Board additionally noted the below example, where deletion of the organization field data would result in the loss of such identifying information:</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Domain name:<span class="apple-converted-space"> </span><a href="http://icann.org/"><span style="color:#0563C1">icann.org</span></a></span></i><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Registrant: Domain Administrator</span></i><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Organization: ICANN</span></i><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Noting this, the Board posed the question: “Even if you can contact the domain administrator, how do you avoid a situation where essentially the registration has been transferred
or on paper it looks like it's been transferred from ICANN, the organization, to an individual?”</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">The Supplemental Recommendation provides that a registrar must first “ensure that each registration contains Registered Name Holder contact information” before “eliminating
the Organization contact fields.” Given the Board’s understanding that the data need not be published in this instance, the concern is that the data be retained in some manner rather than deleted. That is, a registrar may delete data in organization fields
from its registration data records (WHOIS records), but must retain it elsewhere, e.g., in a separate customer database. The Board’s concern is not that the data be retained as part of the registrar’s registration data records, but that it is being retained
someplace, as a safeguard in the event of disputes or other issues, rather than deleted. The Board is seeking clarification on whether this understanding is consistent with the Supplemental Recommendation.</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Call for Volunteers</span></u></b><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In line with above, Council Leadership has requested Support Staff to send out a call for volunteers for those interested in drafting a response to the Board. Support Staff
will set up a Google doc for the volunteers to work offline and will be available to assist in coordinating a meeting if the volunteers would prefer to discuss over Zoom. </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">If you are interested in participating, please respond to this message by <b>Thursday, 7 January</b>.</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thank you.</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Best regards,</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Caitlin Tubergen</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Policy Director</span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">ICANN<b> </b> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif"> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:Helvetica">_______________________________________________<br>
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