<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div><div>Edited 'punch list' from the meeting is attached. Notes are below. </div></div><div><br></div><div>Best, </div><div>Grace</div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:11pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> Grace Abuhamad <<a href="mailto:grace.abuhamad@icann.org">grace.abuhamad@icann.org</a>><br><span style="font-weight:bold">Date: </span> Tuesday, April 14, 2015 at 5:51 PM<br><span style="font-weight:bold">To: </span> "<a href="mailto:cwg-stewardship@icann.org">cwg-stewardship@icann.org</a>" <<a href="mailto:cwg-stewardship@icann.org">cwg-stewardship@icann.org</a>><br><span style="font-weight:bold">Subject: </span> [CWG-Stewardship] Notes Meeting #40 at 14:00 UTC<br></div><div><br></div><div><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; font-size: 14px; font-family: Calibri, sans-serif;"><div style="color: rgb(0, 0, 0);"><span style="font-family: Arial, sans-serif; font-size: 11pt;">CWG IANA Meeting #40 at 14:00 UTC</span></div><span id="OLK_SRC_BODY_SECTION"><div xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:x="urn:schemas-microsoft-com:office:excel" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><div lang="EN-US" link="#0563C1" vlink="#954F72"><div class="WordSection1"><p style="color: rgb(0, 0, 0);"><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><b><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Agenda:</span></b><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;"> </span><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">1. High Level Recap on Structural</span><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">2. Review of Punch List (Chronological / Alphabetical)</span><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">3. Instructions to Sidley?</span><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">4. “Instructions” to the CCWG (Optional)</span><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">5. Way Forward </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><b><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Notes:</span></b><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;"> </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Plan for this call is to go through the punch list from start to finish to assist Sidley. Also will review work for the CCWG. </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Request to do a side-by-side comparison of the two variants. Sharon kindly provided one via Client list. This was provided to the CWG list as well. </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Periodic Review Function has been renamed IANA Review Function. </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">We are not settled on the insider Board. We could live with it providing sufficient accountability mechanisms</span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">The Board could be internal <u>and</u> independent</span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">We have to define the function/role and then see what is the composition of the PTI Board. </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">2. Review of Punch List (Chronological / Alphabetical)</span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">(Edits in Word document on screen share)</span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Can the group compromise on legal separation? Yes, at this stage. </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><b><i><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">3. Instructions to Sidley?</span></i></b><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; color: black;">·</span><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;"> Filled out punch list<o:p></o:p></span></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; color: black;">·</span><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;"> DT-C (CSC) – Adequacy of provision for Conflicts of Interest & Governance<o:p></o:p></span></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; color: black;">·</span><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;"> Conditional Proposal Wording – Implied “Contract with the CCWG”</span><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><b><i><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">4. Instructions for CCWG?</span></i></b><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">•
<b>ICANN budget</b> (in particular, the requirement for transparency around cost allocation in relation to the IANA functions)</span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Response: The CWG supports the idea of budget veto tool, and the CWG expects the CCWG to deliver on this ability for the community to veto the budget. Furthermore, with regards to the details to be provided in relation to the IANA budget, the CWG is expected to recommend as part of its transition plan that:</span><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">1. The IANA Function’s comprehensive costs should be transparent for any future state of the IANA Function.</span><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">2. Future FY ICANN Operating Plans & Budgets, and if possible even the FY16 ICANN Operating Plan & Budget, include at a minimum itemization of all IANA operations costs in the FY ICANN Operating Plan & Budget to the project level and below as needed.</span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">•
<b>Community empowerment mechanisms </b>(in particular, relating to a confidence vote option) – </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Response: As part of the structure that the CWG is currently considering (Internal accountability hybrid model: legal separation variant), the CWG will be relying on the community empowerment and accountability mechanisms that the CCWG is considering such as the ability to review of ICANN Board decisions on the IANA periodic review performance (PRF); approve or reject board decisions on PRF as well as the related creation of a stakeholder community / member group to trigger these kinds of abilities. As such the CWG wants to emphasize again the interlinkage and interdependence between the two groups and the need to continue close co-operation and regular information sharing. </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">•
<b>Review and redress mechanisms</b> (in particular, relating to a 'fundamental bylaw' mechanism)</span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Response: The CWG is expected to recommend that a periodic review of the IANA functions is scheduled to take place no later than every 5 years and would operate in a manner analogous to an AOC review. As the CWG understands that the CCWG is working on incorporating other periodic reviews as mandated by the AoC, the CWG would like to know whether an IANA Periodic Review could be incorporated as part of those efforts. Further details on the mechanics of such a review are available and can be shared should the CCWG confirm that this is indeed something that can be incorporated as part of the CCWG’s efforts. </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">•
<b>Appeal mechanisms</b> (especially with regard to ccTLD related issues) </span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Response: The CWG recommends that the CCWG should be mindful of the recommendations of the CWG in relation to an appeals mechanism for ccTLDs and the survey results that led to this recommendation which notes that ccTLDs may decide to develop their own appeals mechanism regarding re/delegation at a later date (post-transition). As such, any appeal mechanism developed by the CCWG should not cover ccTLD delegation / re-delegation issues as these are expected to be developed by the ccTLD community through the appropriate processes. However, the CWG does want to emphasize the importance and need for an appeal mechanism to cover any other issues that may involve IANA and notes that this is option is expected to be specifically called out as one of the possible escalation mechanisms in the draft transition proposal.</span><o:p></o:p></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><o:p> </o:p></p><p style="color: rgb(0, 0, 0);"><b><i><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">5. Way Forward </span></i></b><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Design Teams will complete their work by end of day Wednesday so that the work can be discussed on the CWG call on Thursday at 17:00 UTC. </span><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">Template for public comment response. </span><o:p></o:p></p><p style="color: rgb(0, 0, 0);"><span style="font-size: 11pt; font-family: Arial, sans-serif; color: black;">One of the Chairs will facilitate the DT negotiation call on Wednesday. Sidley should join. </span><o:p></o:p></p><p><font color="#0000ff"><span style="font-size: 11pt; font-family: Arial, sans-serif;"><b>Action</b> (Chairs): send instructions </span><o:p></o:p></font></p><p class="MsoNormal" style="color: rgb(0, 0, 0);"><br><br><br><br><br><br><br><o:p></o:p></p></div></div></div></span><style><!--
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