<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div>Dear all &#8212;</div><div><br></div><div>Here below are the notes from the Client Committee Call &#8212; They are also available on the Wiki at:&nbsp;<a href="https://community.icann.org/x/34xYAw">https://community.icann.org/x/34xYAw</a>.&nbsp;</div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div><top><div><p align="LEFT"><span style="font-size:13pt;color:#000000;font-family: Arial"><b>Client&nbsp;Committee&nbsp;Meeting&nbsp;#18&nbsp;-&nbsp;8&nbsp;February&nbsp;2016&nbsp;@&nbsp;17:00&nbsp;UTC</b></span></p><br align="LEFT"><p align="LEFT"><span style="font-size:12pt;color:#000000;font-family: Arial"><b>Agenda:</b>&nbsp;</span></p><span style="font-size:12pt;color:#000000;font-family: Arial"><li>Update&nbsp;from&nbsp;CWG-Stewardship&nbsp;on&nbsp;Bylaws&nbsp;responses<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Clarify&nbsp;Sidley's&nbsp;role&nbsp;in&nbsp;working&nbsp;on&nbsp;the&nbsp;Bylaws<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Update&nbsp;on&nbsp;budgeting&nbsp;and&nbsp;fee&nbsp;estimates<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Sidley's&nbsp;role&nbsp;in&nbsp;certification&nbsp;of&nbsp;CCWG&nbsp;dependencies<br align="LEFT"></li></span></div></top></div></span><div><br></div><span id="OLK_SRC_BODY_SECTION"><div><top><div><span style="font-size:12pt;color:#000000;font-family: Arial"><li><p align="LEFT"><br></p><p align="LEFT"><span style="font-size:12pt;color:#000000;font-family: Arial"><b>Attendees:</b>&nbsp;Sharon&nbsp;Flanagan;&nbsp;Holly&nbsp;Gregory;&nbsp;Lise&nbsp;Fuhr;&nbsp;Maarten&nbsp;Simon;&nbsp;Jonathan&nbsp;Robinson;&nbsp;Greg&nbsp;Shatan</span></p><br align="LEFT"><p align="LEFT"><span style="font-size:12pt;color:#000000;font-family: Arial"><b>Bylaws&nbsp;work:&nbsp;</b></span></p><span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>CWG&nbsp;has&nbsp;been&nbsp;working&nbsp;to&nbsp;respond/address&nbsp;the&nbsp;"Notes&nbsp;to&nbsp;CWG"&nbsp;that&nbsp;Sidley&nbsp;raised&nbsp;in&nbsp;its&nbsp;initial&nbsp;Bylaws&nbsp;matrix.&nbsp;The&nbsp;CWG&nbsp;is&nbsp;almost&nbsp;done&nbsp;with&nbsp;this&nbsp;work.&nbsp;<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>CWG&nbsp;has&nbsp;requested/envisioned&nbsp;a&nbsp;shorter&nbsp;version&nbsp;of&nbsp;the&nbsp;Bylaws&nbsp;(with&nbsp;references&nbsp;to&nbsp;external&nbsp;documents),&nbsp;but&nbsp;still&nbsp;would&nbsp;answer&nbsp;the&nbsp;questions&nbsp;as&nbsp;needed<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Sidley&nbsp;prefers&nbsp;to&nbsp;do&nbsp;the&nbsp;shortening&nbsp;at&nbsp;a&nbsp;later&nbsp;date.&nbsp;In&nbsp;terms&nbsp;of&nbsp;costs,&nbsp;it&nbsp;would&nbsp;be&nbsp;more&nbsp;efficient&nbsp;for&nbsp;Sidley&nbsp;to&nbsp;insert&nbsp;the&nbsp;responses&nbsp;rather&nbsp;than&nbsp;shorten&nbsp;at&nbsp;the&nbsp;outset.<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Greg&nbsp;suggests&nbsp;that&nbsp;Sidley&nbsp;indicate&nbsp;(with&nbsp;brackets&nbsp;or&nbsp;otherwise)&nbsp;which&nbsp;parts&nbsp;could&nbsp;be&nbsp;removed&nbsp;later&nbsp;(in&nbsp;a&nbsp;shorter&nbsp;Bylaws&nbsp;version)<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Holly&nbsp;disagrees&nbsp;with&nbsp;the&nbsp;purpose&nbsp;of&nbsp;this&nbsp;suggestion:&nbsp;need&nbsp;to&nbsp;capture&nbsp;what&nbsp;CWG&nbsp;wants&nbsp;first,&nbsp;and&nbsp;need&nbsp;for&nbsp;completeness.&nbsp;Greg's&nbsp;suggestion&nbsp;may&nbsp;add&nbsp;cost.&nbsp;<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>On&nbsp;CSC&nbsp;Charter&nbsp;example:&nbsp;this&nbsp;is&nbsp;a&nbsp;document&nbsp;that&nbsp;the&nbsp;CWG&nbsp;has&nbsp;discussed&nbsp;moving&nbsp;out&nbsp;of&nbsp;the&nbsp;Bylaws,&nbsp;but&nbsp;Sharon&nbsp;notes&nbsp;that&nbsp;there&nbsp;needs&nbsp;to&nbsp;be&nbsp;a&nbsp;decision&nbsp;about&nbsp;how&nbsp;to&nbsp;modify&nbsp;this&nbsp;Charter,&nbsp;and&nbsp;that&nbsp;decision&nbsp;may&nbsp;be&nbsp;in&nbsp;the&nbsp;Bylaws.&nbsp;<br align="LEFT"><p align="LEFT"><span style="font-size:12pt;color:#0000FF;font-family: Arial"><b>Action</b>&nbsp;(Client&nbsp;Committee):&nbsp;Client&nbsp;Committee&nbsp;to&nbsp;share&nbsp;the&nbsp;CWG's&nbsp;responses&nbsp;once&nbsp;more&nbsp;work&nbsp;is&nbsp;completed&nbsp;on&nbsp;the&nbsp;CWG&nbsp;side.&nbsp;Sidley&nbsp;will&nbsp;review,&nbsp;but&nbsp;not&nbsp;implement&nbsp;at&nbsp;this&nbsp;stage.&nbsp;This&nbsp;will&nbsp;help&nbsp;the&nbsp;CWG&nbsp;provide&nbsp;more&nbsp;information&nbsp;for&nbsp;certain&nbsp;responses&nbsp;if&nbsp;needed.&nbsp;</span></p><br align="LEFT"><p align="LEFT"><span style="font-size:12pt;color:#000000;font-family: Arial"><b>Costs&nbsp;update:&nbsp;</b></span></p><span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Context:&nbsp;There&nbsp;has&nbsp;been&nbsp;a&nbsp;significant&nbsp;over-run&nbsp;of&nbsp;costs,&nbsp;and&nbsp;the&nbsp;Board&nbsp;is&nbsp;concerned.&nbsp;With&nbsp;this&nbsp;information,&nbsp;ICANN&nbsp;has&nbsp;offered&nbsp;to&nbsp;draft&nbsp;the&nbsp;first&nbsp;version&nbsp;of&nbsp;the&nbsp;Bylaws&nbsp;for&nbsp;Sidley&nbsp;to&nbsp;review.&nbsp;Possible&nbsp;arguments&nbsp;from&nbsp;ICANN&nbsp;include&nbsp;knowledge&nbsp;of&nbsp;ICANN&nbsp;Bylaws&nbsp;and&nbsp;thus,&nbsp;lower&nbsp;costs.&nbsp;<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Sidley&nbsp;is&nbsp;aware&nbsp;of&nbsp;the&nbsp;sensitivity&nbsp;around&nbsp;costs.&nbsp;Sidley&nbsp;has&nbsp;drafted&nbsp;a&nbsp;significant&nbsp;portion&nbsp;of&nbsp;the&nbsp;Bylaws&nbsp;to&nbsp;date,&nbsp;and&nbsp;Holly&nbsp;now&nbsp;wonders&nbsp;if&nbsp;this&nbsp;work&nbsp;is&nbsp;moot.&nbsp;Holly&nbsp;does&nbsp;not&nbsp;think&nbsp;a&nbsp;cap&nbsp;in&nbsp;costs&nbsp;is&nbsp;possible&nbsp;at&nbsp;this&nbsp;stage.&nbsp;<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>The&nbsp;bulk&nbsp;of&nbsp;the&nbsp;work&nbsp;on&nbsp;the&nbsp;Bylaws&nbsp;is&nbsp;done.&nbsp;It's&nbsp;fine&nbsp;tuning&nbsp;at&nbsp;this&nbsp;stage<br align="LEFT"><p align="LEFT"><span style="font-size:12pt;color:#000000;font-family: Arial"><b>Next&nbsp;Steps&nbsp;on&nbsp;Bylaws&nbsp;(including&nbsp;consideration&nbsp;of&nbsp;costs)</b>:&nbsp;</span></p><span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>CWG&nbsp;continues&nbsp;work&nbsp;on&nbsp;responses<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>CWG&nbsp;shares&nbsp;resposes&nbsp;with&nbsp;Sidley&nbsp;for&nbsp;review<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Sidley&nbsp;embeds&nbsp;the&nbsp;responses&nbsp;into&nbsp;the&nbsp;Bylaws&nbsp;document<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Client&nbsp;Committee&nbsp;reviews&nbsp;the&nbsp;Bylaws&nbsp;document<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>ICANN&nbsp;is&nbsp;provided&nbsp;with&nbsp;an&nbsp;opportunity&nbsp;to&nbsp;review/comment&nbsp;on&nbsp;the&nbsp;CWG-Sidley&nbsp;Bylaws&nbsp;document<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>ICANN&nbsp;assists&nbsp;with&nbsp;the&nbsp;organization/structure&nbsp;of&nbsp;the&nbsp;Bylaws&nbsp;in&nbsp;their&nbsp;final&nbsp;form,&nbsp;including&nbsp;assisting&nbsp;with&nbsp;moving&nbsp;parts&nbsp;of&nbsp;the&nbsp;Sidley&nbsp;detail&nbsp;into&nbsp;external&nbsp;reference&nbsp;documents&nbsp;(annexes,&nbsp;etc).&nbsp;<br><p align="LEFT"><span style="font-size:12pt;color:#000000;font-family: Arial"><b>Sidley's&nbsp;role&nbsp;in&nbsp;certification&nbsp;of&nbsp;CCWG&nbsp;dependencies:&nbsp;</b></span></p><span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Sidley&nbsp;has&nbsp;been&nbsp;involved&nbsp;on&nbsp;certification&nbsp;in&nbsp;both&nbsp;of&nbsp;the&nbsp;previous&nbsp;drafts<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>On&nbsp;the&nbsp;latest&nbsp;IRP&nbsp;draft,&nbsp;Sharon&nbsp;cannot&nbsp;speak&nbsp;to&nbsp;whether&nbsp;the&nbsp;requirements&nbsp;have&nbsp;been&nbsp;met,&nbsp;since&nbsp;she&nbsp;has&nbsp;not&nbsp;been&nbsp;involved&nbsp;in&nbsp;the&nbsp;discussion&nbsp;and&nbsp;compromises.&nbsp;This&nbsp;may&nbsp;be&nbsp;a&nbsp;concern&nbsp;for&nbsp;future&nbsp;involvement.&nbsp;Need&nbsp;to&nbsp;figure&nbsp;out&nbsp;a&nbsp;tracking&nbsp;solution.&nbsp;<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>CWG&nbsp;will&nbsp;be&nbsp;asked&nbsp;to&nbsp;certify&nbsp;and&nbsp;sign-off&nbsp;on&nbsp;the&nbsp;final&nbsp;draft<span style="font-size:12pt;color:#000000;font-family: Arial"></span></li><li>Final&nbsp;review&nbsp;will&nbsp;be&nbsp;too&nbsp;late&nbsp;if&nbsp;there&nbsp;are&nbsp;substantive&nbsp;issues&nbsp;to&nbsp;address.&nbsp;<br align="LEFT"><p align="LEFT"><span style="font-size:12pt;color:#0000FF;font-family: Arial"><b>Action:</b>&nbsp;Confirm&nbsp;with&nbsp;CWG&nbsp;that&nbsp;Sidley&nbsp;would&nbsp;conduct&nbsp;a&nbsp;review&nbsp;of&nbsp;the&nbsp;requirements&nbsp;in&nbsp;the&nbsp;final&nbsp;drafting&nbsp;stages,&nbsp;before&nbsp;sign-off&nbsp;by&nbsp;the&nbsp;CWG.&nbsp;Sharon&nbsp;could&nbsp;conduct&nbsp;a&nbsp;review&nbsp;and&nbsp;come&nbsp;back&nbsp;to&nbsp;CWG&nbsp;on&nbsp;next&nbsp;call&nbsp;(18&nbsp;February)&nbsp;for&nbsp;discussion&nbsp;if&nbsp;needed.&nbsp;Depending&nbsp;on&nbsp;timing,&nbsp;online&nbsp;discussion&nbsp;could&nbsp;be&nbsp;a&nbsp;compromise.&nbsp;</span></p><br></li></span></div></top></div></span></body></html>