[CWG-DT-Stewardship] Notes / action items from today's meeting

[Marika Konings]

Dear All,

Please find below the notes / action items from today's DT meeting. Note
that the next meeting has been scheduled for Monday 21 July at 13.00 UTC
(call details will be sent separately). As soon as we have the wiki page set
up, we'll also post the notes as well as the other documents that were
circulated there.

Best regards,

Marika

Notes / Action Items 14/7:

Jonathan to reach out to CSG to confirm representative

Objective of the DT
* Initial draft of charter was developed prior to establishment of
coordination committee as well as work being undertaken by the parameter and
protocol groups - this needs to be considered in the context of the
reviewing / revising the draft
* Coordination committee set up to manage / oversee the development of
proposals - actual proposal development takes place at community level, such
as in the foreseen CWG
* Some groups may also want to provide input through different mechanisms,
in addition to the CWG
* Community members on coordination committee will determine how input is
received / managed so through that mechanism the different groups involved
will be able to determine how input is managed / gathered / provided
Draft Charter
* Start new draft, reflecting current reality. Focus on naming side of IANA
functions as numbers and protocols side are already being addressed
separately.
* Check whether protocol / number groups have a charter that may serve as a
model / starting point
* Need to focus on setting out the work of the CWG, not actually do the work
* Charter should ideally articulate that a concrete output should be
produced such as a proposal for transition - which would then need to be
approved by each of the participating organizations prior to submission to
the coordination committee. However, recommendations for partial
(provisional or incomplete) solutions may also need to be allowed (along the
way) - so this should not be precluded. Charter would also need to be clear
what happens with recommendations that are only adopted by one/some but not
all of the participating organizations - can these be put forward (on
individual title of SO/AC), or not?
* Include heading on relationship with coordination committee in proposed
charter
* Enable requests / questions from coordination committee - consider
inviting reps on the coordination committee to participate in CWG
* Review which items from charter can be re-used such as administrative
sections

Next Steps
* Who holds pen?
* Next meeting (how frequently, when) - proposal is to meet weekly (same
slot - Mondays at 13.00 UTC)
* Objective to have charter agreed so that CWG could have its first meeting
in LA during the next ICANN meeting or even sooner, if possible. Aim to
finalize charter within next 30 days to be able to put forward at least a
draft to the different SO/ACs to start initiating process to adopt charter
and form WG.
* Staff to develop draft timetable for next steps (factor in approval by
chartering organizations). Also factor in any coordination committee
milestone dates, if/when available.
* Staff to prepare charter template - provide headings for main sections,
including some of the sections from the draft template that may still be
relevant (mission, scope, membership, etc.)
* Next meeting scheduled for Monday 21 July at 13.00 UTC.


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