<html><head><meta http-equiv="Content-Type" content="text/html charset=windows-1252"></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><div></div><div><br></div><div><div><div>On 5 Aug 2014, at 11:42 am, Julie Hammer <<a href="mailto:julie.hammer@bigpond.com">julie.hammer@bigpond.com</a>> wrote:</div><br class="Apple-interchange-newline"><div><div style="font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px; word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space;"><div>Dear All,</div><div><br></div><div>My comments<span class="Apple-converted-space"> </span><font color="#d357fe">in purple<span class="Apple-converted-space"> </span></font>below are based on the following premise:</div><div><br></div><div>The Charter should cover exactly WHAT has to be achieved and only specify HOW it is to be achieved where this is deemed absolutely necessary. The more specific the Charter is about the HOW, the more restrictions we place on the CWG to achieve its outcomes. The CWG should be allowed some flexibility to decide its own work processes to suit its members, and also to negotiate and agree its interactions with the ICG.</div><div><br></div><div>Thanks so much to Chuck for kicking off this discussion in such a helpful way. I have responded with some comments and views below, but I am also planning to go through the document in greater detail in the next day or so to look at language and consistency of terminology. If I have any further suggestions in that regard, I will send on to the whole group.</div><div><br></div><div>Cheers, Julie</div><br><div><div>On 5 Aug 2014, at 7:42 am, Gomes, Chuck <<a href="mailto:cgomes@verisign.com">cgomes@verisign.com</a>> wrote:</div><br class="Apple-interchange-newline"><div><div lang="EN-US" link="blue" vlink="purple" style="font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; orphans: auto; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: auto; word-spacing: 0px; -webkit-text-stroke-width: 0px;"><div class="WordSection1" style="page: WordSection1;"><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: 18px;"><span style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">Thanks Marika. <o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: 18px;"><span style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: 18px;"><span style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">All: Please see my comments below.<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: 18px;"><span style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: 18px;"><span style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">Chuck<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: 18px;"><span style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span></div><div style="font-family: Helvetica; font-size: 12px;"><div style="border-style: solid none none; border-top-color: rgb(181, 196, 223); border-top-width: 1pt; padding: 3pt 0in 0in;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><b><span style="font-size: 10pt; font-family: Tahoma, sans-serif;">From:</span></b><span style="font-size: 10pt; font-family: Tahoma, sans-serif;"><span class="Apple-converted-space"> </span><a href="mailto:cwg-dt-stewardship-bounces@icann.org" style="color: purple; text-decoration: underline;">cwg-dt-stewardship-bounces@icann.org</a><span class="Apple-converted-space"> </span>[<a href="mailto:cwg-dt-stewardship-bounces@icann.org" style="color: purple; text-decoration: underline;">mailto:cwg-dt-stewardship-bounces@icann.org</a>]<span class="Apple-converted-space"> </span><b>On Behalf Of<span class="Apple-converted-space"> </span></b>Marika Konings<br><b>Sent:</b><span class="Apple-converted-space"> </span>Monday, August 04, 2014 10:05 AM<br><b>To:</b><span class="Apple-converted-space"> </span>Jonathan Robinson; Grace Abuhamad;<span class="Apple-converted-space"> </span><a href="mailto:cwg-dt-stewardship@icann.org" style="color: purple; text-decoration: underline;">cwg-dt-stewardship@icann.org</a><br><b>Subject:</b><span class="Apple-converted-space"> </span>Re: [CWG-DT-Stewardship] Latest Version of Charter and Notes from Meeting<o:p></o:p></span></div></div></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: 18px;"><o:p> </o:p></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">Dear All,<o:p></o:p></span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;"> </span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">As per Jonathan's email, please find attached a clean and redline version in which we've incorporated the different sections discussed on the mailing list (please let us know if we've missed anything). Also included are some suggested edits to address the comments in relation to the definition of participants / observers / members. Furthermore, I've updated the definition of divergence in section IV which inadvertently seemed to have the definition of consensus. <o:p></o:p></span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;"> </span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">To facilitate the mailing list conversation ahead of the next meeting, we would like to propose that, similar to last week, volunteers come forward to propose specific language to address some of the remaining comments / issues and share their proposals with the mailing list. Looking through the latest version, we've identified the following issues:<o:p></o:p></span></div></div><ol start="1" type="1" style="font-family: Helvetica; font-size: 12px; margin-bottom: 0in;"><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">Should additional language be included to encourage / allow for participation of new stakeholders? (comments #1, 5, 6R5)<o:p></o:p></span></li></ol><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);">[Chuck Gomes] I think it is very important for us to include such language. This was a concern that came out of the Netmundial meeting and already there have been questions asked by stakeholders not involved in ICANN how they can participate, not just in naming IANA issues but also IETF, etc. If this is not addressed in the charter and ultimately by the CWG, there is a risk that some will question the validity of the process after we are finished. How about the following:<o:p></o:p></span></i></b></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);">“</span></i></b><span style="color: rgb(0, 176, 80);">Procedures and processes for involving participation of stakeholders who are not yet involved in ICANN groups involved in the CWG:<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt 39pt; text-indent: -0.25in;"><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);"><span>a.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);">As soon as a draft charter is approved by the DT for distribution to the chartering organizations for their approval, the chairs of the DT should send a request<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt 75pt; text-indent: -75pt;"><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);"><span><span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span>i.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);">To the chartering organization stakeholder groups, constituencies and other participants requesting that they develop and implement a plan to open their processes to stakeholders who are not yet a part of ICANN processes as applicable and to provide their plan to their respective chartering organization not later than 30 September 2014<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt 75pt; text-indent: -75pt;"><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);"><span><span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span>ii.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);">To organizations that are not directly a part of the ICANN structure such as ISOC, 1Net and any others that may be able to reach stakeholders that may not be a part of ICANN processes that they consider serving as a channel for such stakeholders to provide input to the CWG and to define their procedures for doing that and communicate those to the co-chairs of the DT not later than 30 September 2014.<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt 39pt; text-indent: -0.25in;"><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);"><span>b.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);">Not later than 7 October 2014,<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt 75pt; text-indent: -75pt;"><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);"><span><span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span>i.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);">The chartering organizations should submit the results of a.i above to the CWG<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt 75pt; text-indent: -75pt;"><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);"><span><span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span>ii.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);">The DT co-chairs should submit the results of a.ii above to the CWG<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt 39pt; text-indent: -0.25in;"><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);"><span>c.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);">Not later than 14 October 2014, staff supporting the CWG should incorporate the results received above into the draft work plan.<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt 39pt; text-indent: -0.25in;"><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);"><span>d.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);">The CWG should edit and approve this part of the work plan not later than 31 October 2014.<o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt 39pt; text-indent: -0.25in;"><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);"><span>e.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);">A communication describing the procedures for stakeholders that are not a part of ICANN processes to contribute to the CWG should be prepared and distributed as widely as possible not later than 7 November 2014.”</span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt 39pt; text-indent: -0.25in;"><span style="font-family: 'Times New Roman', serif; color: rgb(0, 176, 80);"><br></span></div><div style="margin: 0in 0in 0.0001pt 39pt; text-indent: -0.25in;"><span style="text-indent: 0px; font-size: 14px;"><font color="#be38f3"><font face="Calibri">[Julie Hammer] My personal feeling is that we should not include any of this detail (a. - e.) in the Charter. First, the Charter should not include anything about processes to do with the DT, only with the CWG itself. Second, as I said in my email opening comment, we should leave it to the CWG to determine how they want to achieve this. Perhaps though, to add the emphasis that Chuck is seeking, the wording could be beefed up as follows:</font></font></span></div><div style="margin: 0in 0in 0.0001pt 39pt; text-indent: -0.25in;"><span style="color: rgb(0, 176, 80); font-family: Calibri, sans-serif; font-size: 16px; text-indent: 0px;">"Procedures and processes for involving<span class="Apple-converted-space"> </span></span><span style="font-family: Calibri, sans-serif; font-size: 16px; text-indent: 0px;"><font color="#d357fe">to the maximum extent possible</font></span><span style="color: rgb(0, 176, 80); font-family: Calibri, sans-serif; font-size: 16px; text-indent: 0px;"><span class="Apple-converted-space"> </span>participation of stakeholders who are not yet involved in ICANN groups involved in the CWG."</span></div><ol start="2" type="1" style="font-family: Helvetica; margin-bottom: 0in;"><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">Should further guidance be included on how the ICG is expected to liaise with the CWG? (comment #3)<o:p></o:p></span></li></ol><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);">[Chuck Gomes] One way to approach this would be for the DT chairs to consult with the CWG chairs and jointly develop language in this regard for the charter.</span></i></b><span style="font-size: 11pt; color: rgb(31, 73, 125);"><o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);"><br></span></i></b></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;">[Julie Hammer] My answer to this question is "No". Again, I think this needs to be left to the CWG to determine in conjunction with the ICG. </span></div><ol start="3" type="1" style="font-family: Helvetica; font-size: 12px; margin-bottom: 0in;"><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">Should a target deadline be included in the charter for the deliverables in the charter or should this be left up to the CWG to determine? (comment #4)</span><b><i><span style="font-size: 10.5pt; color: rgb(31, 73, 125);">[Chuck Gomes]</span></i></b><span style="font-size: 10.5pt;"><o:p></o:p></span></li></ol><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);">[Chuck Gomes] I personally think that the CWG should develop its own target deadlines but should do so in coordination with the<span class="Apple-converted-space"> </span><strike>CWG</strike> </span><span style="font-size: 11pt;"><font color="#d357fe">ICG</font><font color="#1f497d">.</font></span></i></b><span style="font-size: 11pt; color: rgb(31, 73, 125);"><o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);"><br></span></i></b></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;">[Julie Hammer] Agree, leave this to the CWG.</span></div><ol start="4" type="1" style="font-family: Helvetica; font-size: 12px; margin-bottom: 0in;"><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">In relation to the sentence "Understand the views and concerns of other participants in the chartering organisation that appoints them" in section III, several comments have been made (#7 – 12). How should this sentence be updated to address the comments made?<o:p></o:p></span></li></ol><div style="margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(31, 73, 125);">[Chuck Gomes] How about something like this: “Solicit and communicate the views and concerns of<span class="Apple-converted-space"> </span></span><span style="color: rgb(31, 73, 125); font-size: 15px;"><font face="Calibri"><strike>participants in<span class="Apple-converted-space"> </span></strike></font></span><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(31, 73, 125);">the organization that appoints them.”</span></i></b><span style="font-family: Calibri, sans-serif; font-size: 11pt; color: rgb(31, 73, 125);"><o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);"><br></span></i></b></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;">[Julie Hammer] I suggest deleting the words 'participants in' here and simply state "Solicit and communicate the views and concerns of the organization that appoints them." I don't think it is the responsibility of CWG members to present the views of individuals within organizations, unless those views are validated/endorsed by that organization. Should individuals have a strong view that differs from that of their organization, then they can provide that view directly to the CWG as an 'observer', or they can provide a written submission to the CWG or the ICG. However, I am not advocating that we include such wording in the Charter.</span></div><ol start="5" type="1" style="font-family: Helvetica; font-size: 12px; margin-bottom: 0in;"><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">Definition of consensus – it was suggested (comment #14) that a definition of minority should be included or alternatively use the definition 'a position that is supported by at least a supermajority of members'. Is there support for this change or are there other suggestions?<o:p></o:p></span></li></ol><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);">[Chuck Gomes] Using a term like ‘supermajority’ causes a need for voting, which in turn makes it necessary to define how votes will be counted fairly across all the different interest groups and individuals as applicable. It would take a large amount of time to do that, assuming that we could even reach agreement on it. I like the definitions provided by Tijani for full consensus and consensus. I see no need for defining divergence; it would be the absence of consensus.</span></i></b><span style="font-size: 11pt; color: rgb(31, 73, 125);"><o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);"><br></span></i></b></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;">[Julie Hammer] I agree with Chuck's views and with using Tijani's definitions.</span></div><ol start="6" type="1" style="font-family: Helvetica; font-size: 12px; margin-bottom: 0in;"><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">Assessing consensus and use of vote/poll (comments #15, 16 and 17) – if the DT would like to make reference to the possibility of using polls, you may want to consider including language similar to what is currently in the GNSO WG Guidelines, for example: In a rare case, the chair(s) may decide that the use of a poll is reasonable to assess the level of support for a recommendation. However, care should be taking in using polls that they do not become votes as there are often disagreements about the meanings of the poll questions or of the poll results. Would there be support for including a reference to the use of polls, and if so, would the proposed language work or are there other suggestions?<o:p></o:p></span></li></ol><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);">[Chuck Gomes] I support using the GNSO language or something similar.</span></i></b><span style="font-size: 11pt; color: rgb(31, 73, 125);"><o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);"><br></span></i></b></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;">[Julie Hammer] I agree. </span></div><ol start="7" type="1" style="font-family: Helvetica; font-size: 12px; margin-bottom: 0in;"><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">Who/how is the final report and possible additional documents (following adoption) submitted to the ICG – should further clarification be added (comment #20, 21)<o:p></o:p></span></li></ol><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);">[Chuck Gomes] I think it is fine for the chairs to submit both provisional and final reports to the ICG chairs after approval is confirmed from the chartering organizations.</span></i></b><span style="font-size: 11pt; color: rgb(31, 73, 125);"><o:p></o:p></span></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);"><br></span></i></b></div><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;">[Julie Hammer] I note that the term </span><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;">'provisional report'</span><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;"> was used by Stephanie in a comment, but as far as I can see, </span><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;">we have not used that term at all in the draft Charter, only Final and Supplemental Papers. However, in relation to the question, I agree with Chuck that the Charter should state that these documents are also submitted to the ICG.</span></div><ol start="8" type="1" style="font-family: Helvetica; font-size: 12px; margin-bottom: 0in;"><li class="MsoNormal" style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">Closure of the WG – what additional language should be added to address comments #22 and 23?<o:p></o:p></span></li></ol><div style="font-family: Calibri, sans-serif; font-size: 12pt; margin: 0in 0in 0.0001pt; line-height: normal;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);">[Chuck Gomes] How about something like this? “</span></i></b>In<span style="letter-spacing: -0.15pt;"> </span>the<span style="letter-spacing: -0.1pt;"> </span>event<span style="letter-spacing: -0.15pt;"> </span>that<span style="letter-spacing: -0.1pt;"> </span><span style="letter-spacing: -0.05pt;">no</span><span style="letter-spacing: -0.1pt;"> </span><span style="letter-spacing: -0.05pt;">consensus</span><span style="letter-spacing: -0.1pt;"> </span>is<span style="letter-spacing: -0.1pt;"> </span>reached<span style="letter-spacing: -0.15pt;"> </span>by<span style="letter-spacing: -0.15pt;"> </span>the<span style="letter-spacing: -0.1pt;"><span class="Apple-converted-space"> </span><span style="color: rgb(0, 176, 240);">C</span></span>WG,<span style="letter-spacing: -0.1pt;"> </span>the<span style="letter-spacing: -0.1pt;"> </span>Final<span style="letter-spacing: -0.1pt;"> </span>Report<span style="letter-spacing: -0.1pt;"> </span>will<span style="letter-spacing: -0.15pt;"> </span>document<span style="letter-spacing: -0.1pt;"> </span>the<span style="letter-spacing: -0.1pt;"> </span>process<span style="letter-spacing: -0.15pt;"> </span>that<span style="letter-spacing: 1.3pt;"> </span>was<span style="letter-spacing: -0.1pt;"> </span><span style="letter-spacing: -0.05pt;">followed</span><span style="letter-spacing: -0.1pt;"> </span>and<span style="letter-spacing: -0.1pt;"> </span>will<span style="letter-spacing: -0.05pt;"> </span>be<span style="letter-spacing: -0.15pt;"> </span>submitted<span style="letter-spacing: -0.1pt;"> </span>to<span style="letter-spacing: -0.05pt;"></span>the<span style="letter-spacing: -0.1pt;"> </span>chartering organizations<span style="letter-spacing: -0.1pt;"> </span>to<span style="letter-spacing: -0.1pt;"> </span>request<span class="Apple-converted-space"> </span><span style="color: rgb(0, 176, 240);">possible suggestions for mitigating the issues that are preventing consensus. If consensus can still not be reached, the Final Report will document the processes followed, including requesting suggestions for mitigating the issues that are preventing consensus from the chartering organizations and will be submitted to ICG for their suggestions for mitigating the issues that are preventing consensus. If consensus can still not be reached, request for closing the CWG should be made to the chartering organizations.” (I am not terribly comfortable with this but I like it better than simply going straight to closing the CWG.)</span><span style="font-size: 11pt; color: rgb(0, 176, 240);"><o:p></o:p></span></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;"> </span></div><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;">[Julie Hammer] I agree with Chuck that this is somewhat awkward and will mull it over and try to come up with an alternative for us to consider.</span></div><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px;"><br></span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">If there are any additional issues that need to be addressed, please share those with the mailing list. Also, if you would like to volunteer to address one or more of these issues, please let the mailing list know. Based on the feedback / suggestions provided, staff can try to hold the pen and incorporate any language that has the support of the DT in the next iteration of the draft which will hopefully will get us close to a final version by our next meeting which has been scheduled for next Monday 11 August.<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><b><i><span style="font-size: 11pt; color: rgb(31, 73, 125);">[Chuck Gomes] Here are some additional issues that I think need to be addressed by the full DT:<o:p></o:p></span></i></b></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span style="font-size: 11pt; color: rgb(31, 73, 125);"><span>1.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-size: 11pt; color: rgb(31, 73, 125);">Should individuals be allowed to participate directly in the CWG or only as part of a participating group? I favor the latter for efficiency reasons and to simplify determination of consensus as long as representatives from the various groups are required to communicate minority positions from their groups. If personal views are shared, that should be made clear.<span class="Apple-converted-space"> </span></span><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px; text-indent: 0px;">Chuck, my thinking is that 'individual participating directly in the CWG' = 'observer'. I think that reps from various groups should NOT be required to communicate minority positions from their group, unless the group requires them to do so. I general, I would only see reps presenting the endorsed views of their organization. If individuals within that organization have other views that their organization does not endorse or wish to have presented from the organization, then those individuals can submit their views </span><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px; text-indent: 0px;">directly to the CWG as an 'observer', or they can provide a written submission to the CWG or the ICG </span><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px; text-indent: 0px;">(see my discussion at 4. above).</span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span style="font-size: 11pt; color: rgb(31, 73, 125);"><span>2.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-size: 11pt; color: rgb(31, 73, 125);">Should observers be allowed to contribute directly in CWG deliberations or only literally as just listen-only observers. In the latter case, it may be just as well if they listen to the recordings and/or read transcripts. </span><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px; text-indent: 0px;">I thought when we discussed this that our thinking was that observers could contribute their views but would not be included in assessing any consensus. </span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span style="font-size: 11pt; color: rgb(31, 73, 125);"><span>3.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-size: 11pt; color: rgb(31, 73, 125);">If subgroups are used, would a maximum of 5 participants per group in the CWG make it impossible to have geographic diversity in subgroups?<span class="Apple-converted-space"> </span></span><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px; text-indent: 0px;"> Comment: I am hoping that sub-groups will not ever be required. SSAC is a small group and will probably struggle to find the minimum of 2 reps to participate in the CWG. </span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span style="font-size: 11pt; color: rgb(31, 73, 125);"><span>4.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span style="font-size: 11pt; color: rgb(31, 73, 125);">If the GNSO is limited to a maximum of 5 representatives in the CWG, that would not cover all of its SGs and constituencies. If the ccNSO is limited to a maximum of 5 representatives, that would only allow one per geographic region and possibly no-one from ccTLDs that are not members of the ccNSO? Should the maximum of 5 be reconsidered? </span><span style="color: rgb(190, 56, 243); font-family: Calibri; font-size: 14px; text-indent: 0px;">Because this will not affect SSAC directly (see comment above), I think it is up to other SO/ACs to decide on this. My only general remark is that whatever the size of the group, it needs to be people who are actually going to DO the work, not just have their names listed. I will also bow to others' experience on the productivity of a very large group.</span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">I welcome discussion on all of the above.<o:p></o:p></span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;"> </span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">Thanks,<o:p></o:p></span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;"> </span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;">Marika<o:p></o:p></span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;"> </span></div></div><div style="font-family: Helvetica; font-size: 12px; border-style: solid none none; border-top-color: rgb(181, 196, 223); border-top-width: 1pt; padding: 3pt 0in 0in;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><b><span>From:<span class="Apple-converted-space"> </span></span></b><span>Jonathan Robinson <<a href="mailto:jonathan.robinson@ipracon.com" style="color: purple; text-decoration: underline;">jonathan.robinson@ipracon.com</a>><br><b>Date:<span class="Apple-converted-space"> </span></b>Monday 4 August 2014 10:54<br><b>To:<span class="Apple-converted-space"> </span></b>Grace Abuhamad <<a href="mailto:grace.abuhamad@icann.org" style="color: purple; text-decoration: underline;">grace.abuhamad@icann.org</a>>, "<a href="mailto:CWG-DT-Stewardship@icann.org" style="color: purple; text-decoration: underline;">CWG-DT-Stewardship@icann.org</a>" <<a href="mailto:CWG-DT-Stewardship@icann.org" style="color: purple; text-decoration: underline;">CWG-DT-Stewardship@icann.org</a>><br><b>Subject:<span class="Apple-converted-space"> </span></b>Re: [CWG-DT-Stewardship] Latest Version of Charter and Notes from Meeting</span><span style="font-size: 11pt;"><o:p></o:p></span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: normal; font-size: 12pt; font-family: Calibri, sans-serif;"><span style="font-size: 10.5pt;"> </span></div></div><div style="font-family: Helvetica; font-size: 12px;"><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">All,</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">Looking back a week and with our target to complete the draft charter on or shortly a 14 August, it seems sensible to pick up on the actions from last week.</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">Essentially, we have agreed to try to continue to make iterative improvements over the course of this week ahead of meeting for review next week Monday.</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">Please could staff circulate a redline and clean version of the charter as it currently stands, including incorporating the latest edits discussed / agreed on this list but not necessarily incorporated into the draft yet.</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">Once we have this latest version, please could all DT members re-read and consider:</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB"><span>A.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB" style="font-size: 11pt; color: rgb(31, 73, 125);">Your level of comfort with current / latest edits and proposed changes (if any)</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB"><span>B.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB" style="font-size: 11pt; color: rgb(31, 73, 125);">Any changes you wish to propose to the document as it now stands (particularly section III on)</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">Also:</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB" style="font-size: 11pt; color: rgb(31, 73, 125);">GAC – Do we need to issue any formal note of invitation to join the CWG or should that now wait until we have the Charter in a form we are willing to distribute to all SO & ACs?</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>·<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB" style="font-size: 11pt; color: rgb(31, 73, 125);">Warning of pre-consideration to SO & Acs. Informal routes agreed but supplemented by the record of a formal note from CCWG Co-chairs required.</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">Next meeting is August 11<sup>th</sup>, 13h00 UTC.</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">Thanks,</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);">Jonathan</span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 11pt; line-height: 17px; color: rgb(31, 73, 125);"> </span><span lang="EN-GB"><o:p></o:p></span></div><div><div style="border-style: solid none none; border-top-color: rgb(181, 196, 223); border-top-width: 1pt; padding: 3pt 0in 0in;"><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><b><span style="font-size: 10pt; line-height: 14px; font-family: Tahoma, sans-serif;">From:</span></b><span style="font-size: 10pt; line-height: 14px; font-family: Tahoma, sans-serif;"><span class="Apple-converted-space"> </span><a href="mailto:cwg-dt-stewardship-bounces@icann.org" style="color: purple; text-decoration: underline;">cwg-dt-stewardship-bounces@icann.org</a><span class="Apple-converted-space"> </span>[<a href="mailto:cwg-dt-stewardship-bounces@icann.org" style="color: purple; text-decoration: underline;">mailto:cwg-dt-stewardship-bounces@icann.org</a>]<span class="Apple-converted-space"> </span><b>On Behalf Of<span class="Apple-converted-space"> </span></b>Grace Abuhamad<br><b>Sent:</b><span class="Apple-converted-space"> </span>28 July 2014 21:01<br><b>To:</b><span class="Apple-converted-space"> </span><a href="mailto:cwg-dt-stewardship@icann.org" style="color: purple; text-decoration: underline;">cwg-dt-stewardship@icann.org</a><br><b>Subject:</b><span class="Apple-converted-space"> </span>[CWG-DT-Stewardship] Latest Version of Charter and Notes from Meeting</span><span lang="EN-GB"><o:p></o:p></span></div></div></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB"> <o:p></o:p></span></div><div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 10.5pt; line-height: 16px;">Dear All, </span><span lang="EN-GB"><o:p></o:p></span></div></div><div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 10.5pt; line-height: 16px;"> </span><span lang="EN-GB"><o:p></o:p></span></div></div><div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 10.5pt; line-height: 16px;">As discussed during our meeting today, please find attached the latest version of the draft charter. Notes from today's meeting are below and available on the Wiki at: <a href="https://community.icann.org/x/Qr3hAg" style="color: purple; text-decoration: underline;">https://community.icann.org/x/Qr3hAg</a> </span><span lang="EN-GB"><o:p></o:p></span></div></div><div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 10.5pt; line-height: 16px;"> </span><span lang="EN-GB"><o:p></o:p></span></div></div><div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB" style="font-size: 10.5pt; line-height: 16px;"> </span><span lang="EN-GB"><o:p></o:p></span></div></div><div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><b><i><span lang="EN-GB">Agenda - 28 July 2014</span></i></b><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB"><span>1.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Welcome and roll-call<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB"><span>2.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Confirmation of meeting notes and action items <o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB"><span>3.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Timeline Approval of charter and call/appointment of volunteers WG (In order to adopt charter in time, organize membership of the WG itself and have a first full-blown face to face meeting in LA, the draft charter needs to be completed by 14 August, order of approval will be ccNSO (21 August), ALAC (26 August), SSAC (2 September) and GNSO (4 September)).<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB"><span>4.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Timelines and coordination with ICG<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB"><span>5.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Run-through latest version of draft charter<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB"><span>6.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">AOB <o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB"><span>7.<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Closure<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB"> <o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB"> <o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><b><i><span lang="EN-GB">Meeting Notes / Action Items 28/7:</span></i></b><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB"> <o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>?<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Meeting notes from 21/7 accepted <o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>?<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Byron reached out to GAC chair with reminder and re-invitation to join CWG.<span class="Apple-converted-space"> </span><b>Action</b>: Follow up next week for further suggestion regarding GAC participation in CWG<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>?<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Add to agenda for meeting: resourcing; Root Zone maintainer; public consultation.<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 1in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: 'Courier New';"><span>o<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Resourcing was not discussed: defer for 4 August<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 1in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: 'Courier New';"><span>o<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Public Consultation – partly addressed in Timeline overview (Item 4 on the agenda)<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB"> <o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><b><i><span lang="EN-GB">Timeline</span></i></b><b><span lang="EN-GB"> </span></b><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>?<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Who will forewarn SSAC, and other groups, to allow pre-consideration —<span class="Apple-converted-space"> </span><b>Action</b>: Pre-warning by members and formal documentation by chairs of the convening SOs (Byron and Jonathan) to invite the SOs and ACs as well. Rationale: documentation of process.<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>?<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Linking to Accountability process: to date the timeline and activities of the Accountability Process are not defined enough in detail to map them against the IANA Stewardship Transition Process.<span class="Apple-converted-space"> </span><b>Action</b>: Staff to evolve timeline with Accountability process when that information becomes available.<span class="Apple-converted-space"> </span><b>Action</b>: Share timelines with staff (Bart).<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; line-height: 18px; font-size: 12pt; font-family: Calibri, sans-serif;"><span lang="EN-GB"> <o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt; font-size: 12pt; font-family: Calibri, sans-serif;"><b><i><span lang="EN-GB">Discussion draft charter</span></i></b><span lang="EN-GB"><o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>?<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Comment 1: General agreement of attendees that goal is that WG will deliver a single proposal, while recognizing more then one could evolve, with aim to get to one proposal through iterative process.<span class="Apple-converted-space"> </span><b>Action</b>: Wordsmith language – volunteers for capturing language on "single proposal": Julie, Leon, and Allan<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>?<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Highlighted phrase to .INT deleted<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>?<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Language on Root Zone Maintaining process: re-focus on role of NTIA in Root Zone maintainer process.<span class="Apple-converted-space"> </span><b>Action</b>: Avri and Chuck to propose language to the group. Group aware of Chuck’s role and no objection.<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>?<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Relation with Accountability Process: Avri's comment related to ICG language acceptable to all and will be included.<o:p></o:p></span></div><div style="margin: 0in 0in 0.0001pt 0.5in; font-size: 12pt; font-family: Calibri, sans-serif; text-indent: -0.25in;"><span lang="EN-GB" style="font-family: Symbol;"><span>?<span style="font-style: normal; font-variant: normal; font-weight: normal; font-size: 7pt; line-height: normal; font-family: 'Times New Roman';"> <span class="Apple-converted-space"> </span></span></span></span><span lang="EN-GB">Start with Section III next week (4 August).<o:p></o:p></span></div></div></div></div>_______________________________________________<br>CWG-DT-Stewardship mailing list<br><a href="mailto:CWG-DT-Stewardship@icann.org" style="font-family: Helvetica; font-size: 12px; color: purple; text-decoration: underline;">CWG-DT-Stewardship@icann.org</a><br><a href="https://mm.icann.org/mailman/listinfo/cwg-dt-stewardship" style="font-family: Helvetica; font-size: 12px; color: purple; text-decoration: underline;">https://mm.icann.org/mailman/listinfo/cwg-dt-stewardship</a></div></div></div><br>_______________________________________________<br>CWG-DT-Stewardship mailing list<br><a href="mailto:CWG-DT-Stewardship@icann.org">CWG-DT-Stewardship@icann.org</a><br><a href="https://mm.icann.org/mailman/listinfo/cwg-dt-stewardship">https://mm.icann.org/mailman/listinfo/cwg-dt-stewardship</a></div></div></div><br></div></body></html>