[CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

[Allan MacGillivray]

Grace - I would find it helpful, and perhaps others as well, were you to always include the UTC time of the meeting in the subject line of the invitation email as many of us travel so we need to double check that out calendars are making the proper adjustments.

Thanks

Allan

From: cwg-stewardship-bounces at icann.org [mailto:cwg-stewardship-bounces at icann.org] On Behalf Of Grace Abuhamad
Sent: October-20-14 4:19 PM
To: Gomes, Chuck; cwg-stewardship at icann.org
Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

Hi Chuck,
Yes, that is correct (since this week's meeting is at 13:00UTC on Wednesday). We will confirm this on the call this week.

From: <Gomes>, Chuck <cgomes at verisign.com<mailto:cgomes at verisign.com>>
Date: Monday, October 20, 2014 3:16 PM
To: Grace Abuhamad <grace.abuhamad at icann.org<mailto:grace.abuhamad at icann.org>>, "cwg-stewardship at icann.org<mailto:cwg-stewardship at icann.org>" <cwg-stewardship at icann.org<mailto:cwg-stewardship at icann.org>>
Subject: RE: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

Thanks Grace.  Is it correct to assume that the teleconference call on Thursday, October 30th will be at 10:00 UTC?

Chuck

From: cwg-stewardship-bounces at icann.org<mailto:cwg-stewardship-bounces at icann.org> [mailto:cwg-stewardship-bounces at icann.org] On Behalf Of Grace Abuhamad
Sent: Monday, October 20, 2014 2:20 PM
To: cwg-stewardship at icann.org<mailto:cwg-stewardship at icann.org>
Subject: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

Hi all,

A few scheduling updates:

Regular Meetings:
We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed.

Face-to-face Meeting:
In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN will offer travel support to the 19 CWG members only<https://community.icann.org/x/1QrxAg>, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense).

The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed.

In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam.

For members seeking travel support, please note that, the meeting will be consistent with ICANN's Community Travel Support Guidelines<http://www.icann.org/en/news/in-focus/travel-support>: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare;  hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler.


Please let me know if you have any questions,
Grace

Grace Abuhamad
Public Policy Manager

ICANN | Internet Corporation for Assigned Names and Numbers
801 17th Street NW, Suite 400 | Washington, DC 20006
Direct: +1 202 249 7545 | Mobile: +1 310 200 7638
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