[CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

[Gomes, Chuck]

Greg,

Wait until we switch from daylight savings time to standard time!  Oh well. I will deal with it.

Chuck (from the US west coast)


Sent via the Samsung GALAXY S® 5, an AT&T 4G LTE smartphone


-------- Original message --------
From: Greg Shatan
Date:10/20/2014 4:30 PM (GMT-05:00)
To: Grace Abuhamad
Cc: cwg-stewardship at icann.org
Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

Grace:

Thanks for your email.  I can't say I'm a big fan of 6 am conference calls (10:00 UTC in New York), but this is probably worse for our West Coast participants, for whom the calls will be at 3 am and 6 am.  (I note that 3 of the GNSO/CSG "participants" are on the West Coast.)  I do appreciate that North Americans appear to be in a minority among the members (for a change), so I guess it is our turn to bear more of the inconvenient call times.  Slightly later call times would be preferable for me (I can't speak for the West Coast, but I assume having one call during (my idea of) normal waking hours would be probably be an improvement for them.)

Greg Shatan

On Mon, Oct 20, 2014 at 2:19 PM, Grace Abuhamad <grace.abuhamad at icann.org<mailto:grace.abuhamad at icann.org>> wrote:
Hi all,

A few scheduling updates:

Regular Meetings:
We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed.

Face-to-face Meeting:
In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN will offer travel support to the 19 CWG members only<https://community.icann.org/x/1QrxAg>, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense).

The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed.

In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam.

For members seeking travel support, please note that, the meeting will be consistent with ICANN’s Community Travel Support Guidelines<http://www.icann.org/en/news/in-focus/travel-support>: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare;  hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler.


Please let me know if you have any questions,
Grace

Grace Abuhamad
Public Policy Manager

ICANN | Internet Corporation for Assigned Names and Numbers
801 17th Street NW, Suite 400 | Washington, DC 20006
Direct: +1 202 249 7545<tel:%2B1%20202%20249%207545> | Mobile: +1 310 200 7638<tel:%2B1%20310%20200%207638>

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