[CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

Tue Oct 21 07:38:35 UTC 2014

+1 As well. If it would be in  Amsterdam please finalize ASAP the ticket and Visa Application would be challenge for us here as well. Especially we never experience the Travel Support from ICANN and the time so critical . Please do finalize f2f meeting ASAP.

Regards,
Wanawit A.

From: cwg-stewardship-bounces at icann.org [mailto:cwg-stewardship-bounces at icann.org] On Behalf Of Seun Ojedeji
Sent: Tuesday, October 21, 2014 11:36 AM
To: Fouad Bajwa
Cc: cwg-stewardship at icann.org
Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

+1 to this. I am checking the venue visa requirement plus the short time period and wondering how easy it will be to get visa ASAP. Nevertheless will give it a try.
Cheers!

On Mon, Oct 20, 2014 at 8:11 PM, Fouad Bajwa <fouadbajwa at gmail.com<mailto:fouadbajwa at gmail.com>> wrote:
One thing that is insensitive is the venue of an Amsterdam f2f meeting. There is no indication of diversity and distribution of the 19 members to be allowed. We developing country people cannot just fly into EU countries like our US and EU colleagues. The f2f meetings should have taken place in countries like Dubai, Turkey etc, where visa acquisition is much easier.

On Monday, 20 October 2014, Grace Abuhamad <grace.abuhamad at icann.org<mailto:grace.abuhamad at icann.org>> wrote:
Hi all,

A few scheduling updates:

Regular Meetings:
We have a very large and geographically diverse CWG. Going forward, we'll have regular weekly 2h calls on Thursdays. To cover all the timezones, I'd like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for our participants in the Americas, but more reasonable for the majority of our group based in Europe, Africa, and Asia. As always, calls will be recorded and transcribed.

Face-to-face Meeting:
In addition, at the request of the Chairs, ICANN has offered to support a 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN will offer travel support to the 19 CWG members only<https://community.icann.org/x/1QrxAg>, but the meeting will be open to anyone in the CWG who wishes to attend in person (at their own expense).

The meeting will be webcast live through Adobe Connect and include remote participation capabilities consistent with the CWG meetings to date. The meeting will be recorded and transcribed.

In order for ICANN to plan for adequate space, please let me know by next Monday (27 October 2014) whether or not you plan to attend the CWG F2F meeting in Amsterdam.

For members seeking travel support, please note that, the meeting will be consistent with ICANN’s Community Travel Support Guidelines<http://www.icann.org/en/news/in-focus/travel-support>: travel needs to be arranged by ICANN; ICANN will only book and pay for a non-refundable, lowest logical price airfare, and economy airfare;  hotel room and tax must be booked directly by ICANN in accordance with the authorized arrival and departure dates for each supported traveler.

Please let me know if you have any questions,
Grace

Grace Abuhamad
Public Policy Manager

ICANN | Internet Corporation for Assigned Names and Numbers
801 17th Street NW, Suite 400 | Washington, DC 20006
Direct: +1 202 249 7545<tel:%2B1%20202%20249%207545> | Mobile: +1 310 200 7638<tel:%2B1%20310%20200%207638>

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Fouad Bajwa
ICT4D and Internet Governance Advisor
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