[CWG-Stewardship] F2F meeting in November

[Allan MacGillivray]

Grace - would you be in a position to at least confirm that the dates will remain the same - full days on November  19th and 20th.

Allan

From: cwg-stewardship-bounces at icann.org [mailto:cwg-stewardship-bounces at icann.org] On Behalf Of Grace Abuhamad
Sent: October-22-14 2:34 PM
To: James Gannon; Lise Fuhr; cwg-stewardship at icann.org
Subject: Re: [CWG-Stewardship] F2F meeting in November

I will send you the details as soon as I can. Likely by tomorrow.

From: James Gannon <james at cyberinvasion.net<mailto:james at cyberinvasion.net>>
Date: Wednesday, October 22, 2014 9:52 AM
To: Lise Fuhr <lise.fuhr at difo.dk<mailto:lise.fuhr at difo.dk>>, "cwg-stewardship at icann.org<mailto:cwg-stewardship at icann.org>" <cwg-stewardship at icann.org<mailto:cwg-stewardship at icann.org>>
Subject: Re: [CWG-Stewardship] F2F meeting in November

Do we have a details for the meeting in Frankfurt? Hotel, Conference Center etc.
The earlier we can have confirmation of all the details those of us travelling independently can book travel.

From: cwg-stewardship-bounces at icann.org<mailto:cwg-stewardship-bounces at icann.org> [mailto:cwg-stewardship-bounces at icann.org] On Behalf Of Lise Fuhr
Sent: Tuesday, October 21, 2014 9:19 PM
To: cwg-stewardship at icann.org<mailto:cwg-stewardship at icann.org>
Subject: [CWG-Stewardship] F2F meeting in November

Dear All,
In relation to the F2F meeting, we have taken note of your comments and do acknowledge that there are certain challenges associated with location as well as dates for some of you.
However, taking into account the very strict timeline the CWG is on (publication of Initial Report by 1 December), availability of venue, ensuring a level of fairness of travel time required to get to the meeting, not eat into people's weekend and availability of CWG Chairs, there is no alternative to the meeting dates and location (Europe) that has been proposed.
ICANN has informed the Chairs this morning that, for a variety of reasons, including travel logistics and cost effectiveness, Frankfurt is now the location of the F2F meeting instead of Amsterdam (exact venue to be confirmed shortly). We sincerely hope that you will be able to find some flexibility in your undoubtedly very busy schedules to accommodate this meeting and please do note that remote participation will be available for those that are not able to participate in person.
Given these limitations on scheduling, in the interests of providing certainty to those who may face delays in securing necessary visas and to those who may be traveling at their own expense, we would like to confirm the date and venue of the meeting will remain unchanged going forward.
Best regards,

Jonathan Robinson and Lise Fuhr
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