[CWG-Stewardship] Scheduling: regular teleconference meetings + F2F in November

Thu Oct 23 01:52:17 UTC 2014

One new challenge that has risen for visas is that in my country, one
has to take an appointment for application submission for Germany
through their online visa appointment system and it allocates
available dates. However, upon checking the system, it has no
appointment slots available till the 3rd of December. This is a pity
with the sudden change in the venue. Is it not possible that the venue
be set in Dubai so that everyone can possibly make it? The hotel in
Dubai would issue visas for its guests and that would directly reduce
the visa hassle?

The other option would be the US near ICANN offices if all or most of
the members have access to US visas already like myself. I don't know
how practical this is but I will highly recommend to drop a schengen
country for the venue of such a meeting.

On Thu, Oct 23, 2014 at 6:03 AM, Greg Shatan <gregshatanipc at gmail.com> wrote:
> There are only 19 Members of the CWG.  All are entitled to go to the F2F
> with travel support.  The rest of those participating are Participants
> (formerly "Observers"), who can go on their own.
>
> If a Member can't go, it is possible that the Member's organization (e.g.,
> SSAC) may be able to designate a Participant as an Alternate to go in that
> Member's place (with travel support). We are awaiting confirmation that
> ICANN will allow this.
>
> Greg Shatan
>
> On Oct 22, 2014 8:45 PM, "Fouad Bajwa" <fouadbajwa at gmail.com> wrote:
>>
>> Since it is appropriate at this very moment in time, what is the
>> consensus on who are the 19 members to attend the Amsterdam F2F?
>>
>> If I were to make a visa application, I will have to do so within the
>> next 5 days ASAP with ICANN travel support letters/invitations
>> provided. There is a three week visa acquisition period, and trust me,
>> all my schengen visa requests have taken anything between 2-3 weeks
>> not to mention an accurate 3 week visa time period for the ICANN
>> London Meeting.
>>
>> How are we supposedly setting the selection parameters so far? I may
>> have missed this part during todays call but I am unable to recall if
>> this discussion actually happened? Is it a black box selection?
>>
>> On Thu, Oct 23, 2014 at 12:56 AM, Bilal Titi <bilal-titi at hotmail.com>
>> wrote:
>> > Waiting for the applications.
>> >
>> > Sent from my iPhone
>> >
>> > On 21 Oct 2014, at 11:08 am, Lars-Erik.Forsberg at ec.europa.eu wrote:
>> >
>> > Dear all,
>> >
>> > I understand your frustration about the visa procedures in the EU. It is
>> > sometimes very cumbersome and unfortunately too often varies from  EU
>> > member
>> > state to another. I do believe though that the Netherlands is probably
>> > among
>> > the quicker EU MS to issue a visa to the Schengen area. I copy the Dutch
>> > GAC
>> > representative Thomas who I hope will be able to help us out to see that
>> > the
>> > applications are handled expeditiously.
>> > Best regards,
>> >
>> > Erik
>> >
>> >
>> >
>> > Lars Erik Forsberg
>> >
>> > Deputy Head of Unit
>> >
>> >
>> >
>> > <image001.png>
>> >
>> > European Commission
>> >
>> > DG CONNECT
>> >
>> > Unit D1 - International
>> >
>> >
>> >
>> > BU 25 4/70
>> >
>> > B-1049 Brussels/Belgium
>> >
>> > +32 2 296 70 65
>> >
>> > lars-erik.forsberg at ec.europa.eu
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> >
>> > From: cwg-stewardship-bounces at icann.org
>> > [mailto:cwg-stewardship-bounces at icann.org] On Behalf Of Fouad Bajwa
>> > Sent: Tuesday, October 21, 2014 5:12 AM
>> > To: Grace Abuhamad
>> > Cc: cwg-stewardship at icann.org
>> > Subject: Re: [CWG-Stewardship] Scheduling: regular teleconference
>> > meetings +
>> > F2F in November
>> >
>> >
>> >
>> > One thing that is insensitive is the venue of an Amsterdam f2f meeting.
>> > There is no indication of diversity and distribution of the 19 members
>> > to be
>> > allowed. We developing country people cannot just fly into EU countries
>> > like
>> > our US and EU colleagues. The f2f meetings should have taken place in
>> > countries like Dubai, Turkey etc, where visa acquisition is much easier.
>> >
>> >
>> > On Monday, 20 October 2014, Grace Abuhamad <grace.abuhamad at icann.org>
>> > wrote:
>> >
>> > Hi all,
>> >
>> >
>> >
>> > A few scheduling updates:
>> >
>> >
>> >
>> > Regular Meetings:
>> >
>> > We have a very large and geographically diverse CWG. Going forward,
>> > we'll
>> > have regular weekly 2h calls on Thursdays. To cover all the timezones,
>> > I'd
>> > like to suggest alternating 10:00 UTC and 13:00 UTC. This is early for
>> > our
>> > participants in the Americas, but more reasonable for the majority of
>> > our
>> > group based in Europe, Africa, and Asia. As always, calls will be
>> > recorded
>> > and transcribed.
>> >
>> >
>> >
>> > Face-to-face Meeting:
>> >
>> > In addition, at the request of the Chairs, ICANN has offered to support
>> > a
>> > 2-day face-to-face meeting in Amsterdam on 19-20 November 2014. ICANN
>> > will
>> > offer travel support to the 19 CWG members only, but the meeting will be
>> > open to anyone in the CWG who wishes to attend in person (at their own
>> > expense).
>> >
>> >
>> >
>> > The meeting will be webcast live through Adobe Connect and include
>> > remote
>> > participation capabilities consistent with the CWG meetings to date. The
>> > meeting will be recorded and transcribed.
>> >
>> >
>> >
>> > In order for ICANN to plan for adequate space, please let me know by
>> > next
>> > Monday (27 October 2014) whether or not you plan to attend the CWG F2F
>> > meeting in Amsterdam.
>> >
>> >
>> >
>> > For members seeking travel support, please note that, the meeting will
>> > be
>> > consistent with ICANN’s Community Travel Support Guidelines: travel
>> > needs to
>> > be arranged by ICANN; ICANN will only book and pay for a non-refundable,
>> > lowest logical price airfare, and economy airfare;  hotel room and tax
>> > must
>> > be booked directly by ICANN in accordance with the authorized arrival
>> > and
>> > departure dates for each supported traveler.
>> >
>> >
>> >
>> >
>> >
>> > Please let me know if you have any questions,
>> >
>> > Grace
>> >
>> >
>> >
>> > Grace Abuhamad
>> >
>> > Public Policy Manager
>> >
>> >
>> >
>> > ICANN | Internet Corporation for Assigned Names and Numbers
>> >
>> > 801 17th Street NW, Suite 400 | Washington, DC 20006
>> >
>> > Direct: +1 202 249 7545 | Mobile: +1 310 200 7638
>> >
>> >
>> >
>> > --
>> > Regards.
>> > --------------------------
>> > Fouad Bajwa
>> > ICT4D and Internet Governance Advisor
>> > My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/
>> > Follow my Tweets: http://twitter.com/fouadbajwa
>> >
>> > _______________________________________________
>> > CWG-Stewardship mailing list
>> > CWG-Stewardship at icann.org
>> > https://mm.icann.org/mailman/listinfo/cwg-stewardship
>>
>>
>>
>> --
>> Regards.
>> --------------------------
>> Fouad Bajwa
>> ICT4D and Internet Governance Advisor
>> My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/
>> Follow my Tweets: http://twitter.com/fouadbajwa
>> _______________________________________________
>> CWG-Stewardship mailing list
>> CWG-Stewardship at icann.org
>> https://mm.icann.org/mailman/listinfo/cwg-stewardship

-- 
Regards.
--------------------------
Fouad Bajwa
ICT4D and Internet Governance Advisor
My Blog: Internet's Governance: http://internetsgovernance.blogspot.com/
Follow my Tweets: http://twitter.com/fouadbajwa