[CWG-Stewardship] Notes CWG Meeting #42 on Tuesday 21 April at 17:00 UTC

[Grace Abuhamad]

Dear all, 

Notes below. Timeline attached and also on the Wiki.

CWG Meeting #42 on Tuesday 21 April at 17:00 UTC

Agenda:
1. Opening Remarks
2. Open items on Draft Proposal 3.4
     a. To be resolved by Design Teams?
     b. To be resolved by CWG?
     c. To be resolved during Public Comment?
3. Public Comment
     a. Structure 
     b. Associated Communications
     c. Role of CWG Members
4. Timeline
5. AOB
6. Closing Remarks

Notes: 

1. Opening Remarks
* Last call before the launch of the Public Comment on the 2nd Draft
Proposal. 
* We've converged on one proposal for structure
* Today, we'd like to conclude on the last DTs and the outstandings items.
* Need dependencies for CCWG-Accountability to be clarified and noted

2. Open items on Draft Proposal 3.4
The following three items are "aide-memoire" to help think through open
issues and how to address them.
     a. To be resolved by Design Teams?
     b. To be resolved by CWG?
     c. To be resolved during Public Comment?

Section III starts on page 17
Going through Sidley comments
Change review period text to "every 5 years"
Page 22, section on IANA Function Review -- help with language from Sidley
Page 17, "ICANN to continue as IFO" -- help with language from Sidley
For DT-A, placeholder text needed because the DT is not complete: capture
that significant work has been done to date, but not all are agreed. -->
suggest general statement instead

Action (Alan): provide the text for point 4 (after CCWG-Acct meeting)
Action (Staff): do a thorough copyedit
Action (Sidley): propose language for Section III and Annex L

3. Public Comment

     a. Structure 
* As discussed in Istanbul, staff prepared a template for the comments to be
submitted. 
* The template will be presented in Word and PDF formats (the PDF will be
fillable)
* Use of the template will be strongly encouraged, but not absolutely
obligatory (free form comments are also accepted)
* The reason for using a template is to get concrete feedback and also to
faciliate analysis and incorporation of feedback
* The template and the Proposal will be published in all ICANN supported
languages
 
     b. Associated Communications
* There will be a Chairs' Foreword/Summary
* There will be an updated version of the Xplane Handout presented in
Istanbul
* The idea behind the two documents is that they each provide background and
narrative on the CWG work process: the foreword/summary does this in a text
form, and the XPlane handout provides a visual form.

     c. Role of CWG Members
Please make sure that CWG Members ensure that their communities are aware of
the comments, the suggested format, and the timeframe for comments.

4. Timeline
Will publish timeline to the list to save for time.
(attached here! :)  )

5. AOB

6. Closing Remarks



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