[CWG-Stewardship] Notes, Recordings, Transcript CWG IANA #24 26 FEB

Thu Feb 26 17:30:18 UTC 2015

Dear all, 

The notes, recordings and transcripts for the CWG IANA Call #24 on 26 February are available here:
https://community.icann.org/pages/viewpage.action?pageId=52889890

Action Items

Action item: CWG to review draft proposal v2.0. 

Action item: Need to get scope in writing for all DT as well as membership which is to be shared
with the full CWG.

Action item: Chairs to revise design team process proposal based on feedback received ensuring that
these are lightweight and do not create unnecessary bureaucracy

Action item: Develop list of all DT proposed and templates submitted. 

Action item: Chairs to confirm during next meeting which DT are active and which ones are in the
funnel

Action item: CWG encouraged to review completed version of discussion document feedback tool after
it is shared on the mailing list

Action item: any input to the client committee to be shared with the mailing list. 

Action item: reminder, confirmations for in person attendance to F2F meeting is needed by Monday, 2
March. 

Notes

Attendance will be taken from Adobe Connect room. 

1. Opening Remarks

Objective is to:

*        Developing a functional, implementable and complete plan 

*        A focus on the functional requirements of any part of the plan 

Request to add discussion of ICG meeting under AOB concerning level of implementation detail needed,
as well as Larry Strickling's comments in this regard during the hearing. 

2.    Draft Proposal & Design Teams

-       Review of Draft Proposal

See V2.0 circulated to the mailing list. In a form to be submitted to the ICG as a response to the
RFP, mirroring the format of other proposals submitted to date. To be used as a map for future work
of the CWG on the path to a final proposal. 

Action item: CWG to review draft proposal v2.0. 

-       Design Teams

Updated version circulated on 26/2. This version includes a proposed process life cycle of a design
team. Co-chairs closely involved in the review and sign-off of each proposal to ensure co-ordination
and organization of the work. Design team's work to be incorporated eventually in the draft
proposal. All work of design teams will first come back to the full CWG for review and discussion. 

Design teams need to consider work that has already been undertaken. Participation can also be from
individuals that are currently not members or participants of the CWG. To be qualified to join a
design team, candidates must be committed and have relevant expertise. DT lead to be a
member/participant of the CWG to ensure co-ordination with work that has already been carried out.
Regular updates to be provided by the DT to the full CWG. 

Candidates to join a DT are expected to express their interest by writing to the DT lead as well as
the full CWG, providing their statement of interest as well as qualification for the design team.
Board and/or staff participation are not precluded. Chairs review of candidates and potential
limitation of numbers is to ensure balance and ability to be able to move forward quickly. 

Ideally an example of a completed template would be shared so that it is easier to assess the level
of detail that is required / expected.

Further information is available at  <https://community.icann.org/x/pAknAw>
https://community.icann.org/x/pAknAw  

SLA Design Team (Lead: Paul Kane)

Early days, trying to get DT going. Three volunteers with operational experience have been put
forward by the RySG. Similarly three volunteers are expected from the ccTLD community. In addition,
a member from SSAC has been identified.

DT to review and describe current function, including measuring metric. Once that document is
completed it will be shared with the broader group to ensure that nothing is missed. Consult with
IANA staff concerning what is currently provided in performance reports and ensure that timings are
relevant. Identify the escalation path in case of non-compliance. 

IAP Design Team (Lead: Alan MacGillivray)

Not yet submitted a proposal, expected later today

CCWG looking at appeal and redress, DT work needs to be complementary to that effort. CCWG will not
deal with the issue of ccTLD delegation / re-delegation, so this may be the initial focus of the DT;
what are the particular needs of the ccTLD community for an appeals mechanism. 

CSC Design Team (Lead: Donna Austin - tentatively)

Other DT for which template needs to be developed. 

Build up pipeline of other potential DT. Develop list of those DT templates that have already been
submitted.

Action item: 

Need to get scope in writing for all DT as well as membership which is to be shared with the full
CWG.

Develop list of all DT proposed and templates submitted. 

Chairs to confirm during next meeting which DT are active and which ones are in the funnel

3.    Discussion Document Feedback 

Discussion document was shared with the community prior in Singapore which included a number of
questions which were discussed during the Q & A session in Singapore and for which input has been
submitted from a number of groups to date. This input is being compiled into one document for review
by the CWG. The completed version is expected to be shared with the mailing list later today.  

Action item:  CWG encouraged to review completed version after it is shared on the mailing list

5.    AOB

Legal Advice Update

*        Update provided by Greg to the mailing list earlier this week. Client committee meeting
with the 3 candidate firms in the next couple of days. Results of those meetings will be shared with
the CWG. Advice is expected to be an iterative and collaborative process. Pieces of such advice
would hopefully be received within a week of formally engaging the firm, which may happen within a
week or so. To consider how to most effectively engage with the firm and CWG. 

Action item: any input to the client committee to be shared with the mailing list. 

Proposal detail ref. ICG / DC hearings

*        No clarity from ICG call on how much detail is needed / required. Remarks from Larry
Strickling may need to be reviewed in this contexts and further clarification sought from the ICG.
Also ensure that expectations of SO/ACs are met as proposal will first need to be considered by the
chartering organizations. 

SSAC 69

*        Outstanding action item from Singapore; small group to review this document.

*        Consider a design team to ensure that proposal is consistent with SSAC 69. 

Next Meeting:  Tuesday 3 March  17:00 - 19:00 UTC

CWG IANA MEETINGS CALENDAR:  https://community.icann.org/display/gnsocwgdtstwrdshp/Meetings 

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