<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div>Dear Donna, Chuck, and Avri</div><div><br></div><div>As the leads of DT-C (CSC), DT-M (Escalation), and DT-N (Reviews), the Chairs has asked that you prepare responses to the Sidley Draft Bylaws’ “Notes to CWG” since these notes affected mainly the work developed by your design teams. Some questions are easier to answer than others: some questions may require input from the CWG-Stewardship (if, for example, the response could be considered policy), others may have dependencies on the CCWG-Accountability work. </div><div><br></div><div>I have updated the draft framework since it’s presentation on 2 December to fix page number references and remove the repeated “note to CWG” at the beginning of each row. In reviewing this document, there are some items where ICANN may be able to provide information or assist with the response formulation. If you have specific questions for ICANN staff, please let us know. </div><div><br></div><div>As Lise put in her note below, the primary issue for the 12 January call will be the DT-IPR work, but my assumption is that an update on the response work may be of interest on that call as well. Please let us (staff support) know if there is anything that you need to help you in completing this work.</div><div><br></div><div>Best, </div><div>Grace </div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:11pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> <<a href="mailto:cwg-stewardship-bounces@icann.org">cwg-stewardship-bounces@icann.org</a>> on behalf of Lise Fuhr <<a href="mailto:lise.fuhr@difo.dk">lise.fuhr@difo.dk</a>><br><span style="font-weight:bold">Date: </span> Thursday, December 17, 2015 at 7:05 AM<br><span style="font-weight:bold">To: </span> "<a href="mailto:cwg-stewardship@icann.org">cwg-stewardship@icann.org</a>" <<a href="mailto:cwg-stewardship@icann.org">cwg-stewardship@icann.org</a>><br><span style="font-weight:bold">Subject: </span> [CWG-Stewardship] Update on the last item from the CWG call 15.12.2015<br></div><div><br></div><div xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><meta name="Generator" content="Microsoft Word 14 (filtered medium)"><style><!--
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</o:shapelayout></xml><![endif]--><div lang="EN-GB" link="blue" vlink="purple"><div class="WordSection1"><p class="MsoNormal">Dear CWG,<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">At our call on Tuesday we didn’t have time to discuss two issues:<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">Under 3. Implementation – creation of PTI, and 4. Bylaws. Below is a short description of both issues.<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">3. Implementation – sub bullet “Creation of PTI”<o:p></o:p></p><p class="MsoNormal"><br>
At our last CWG call (December 3<sup>rd</sup>) we considered Sidley’s role in relation to the creation of PTI and the associated legal work (Co formation, bylaws, articles etc).
<o:p></o:p></p><p class="MsoNormal">The client committee discussed this together with Sidley on our call December 10<sup>th</sup> and, in combination with the direction received in the CWG call, we believe the following is an effective approach:<o:p></o:p></p><p class="MsoListParagraph" style="text-indent:-18.0pt"><span style="">·</span><span style="font-size: 7pt; font-family: 'Times New Roman', serif;">
</span>ICANN to hold the pen and undertake the first pass on the legal work (as part of its role in implementation).<o:p></o:p></p><p class="MsoListParagraph" style="text-indent:-18.0pt"><span style="">·</span><span style="font-size: 7pt; font-family: 'Times New Roman', serif;">
</span>But … ICANN to approach the legal work on the implementation of PTI in stages.
<o:p></o:p></p><p class="MsoListParagraph" style="text-indent:-18.0pt"><span style="">·</span><span style="font-size: 7pt; font-family: 'Times New Roman', serif;">
</span>In particular, it is important to seek agreement with CWG / Sidley on the key principles before starting the detail drafting phase.
<o:p></o:p></p><p class="MsoListParagraph" style="text-indent:-18.0pt"><span style="">·</span><span style="font-size: 7pt; font-family: 'Times New Roman', serif;">
</span>Thereafter, it will be important for CWG / Sidley to review and agree the draft and final forms of the key legal documents<o:p></o:p></p><p class="MsoListParagraph" style="text-indent:-18.0pt"><span style="">·</span><span style="font-size: 7pt; font-family: 'Times New Roman', serif;">
</span>The CWG will need to see regular updates from ICANN as part of this process in order to ensure timely implementation.<o:p></o:p></p><p class="MsoListParagraph"><o:p> </o:p></p><p class="MsoNormal"><b>Action</b> Staff is to advise ICANN to approach the implementation of PTI in stages. In particular, to seek agreement with CWG on the principles before starting the drafting phase.<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">4. ICANN Bylaws (relating to PTI):<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">The client committee had a call on Thursday December 10<sup>th</sup> . We discussed with Sidley the request to simplify their draft of the bylaws.
<o:p></o:p></p><p class="MsoNormal">Sidley suggested at the call, that instead of simplifying Bylaws at the outset, the CWG could work on the questions previously posed by Sidley and then Sidley could most effectively recommend what needs to be in the Bylaws and what can
be implemented as supplements e.g. as 'policies' to be included elsewhere.<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">The co-chairs therefore propose to form a small group to manage dealing with the questions in the first instance in order to inform Sidley’s restructuring of their draft. The group to be composed of the leads of DTs that most closely associated
with the questions asked by Sidley. We suggest Chuck, Donna, Avri to be the members of this small group.
<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">Grace was to have shared the framework for answering the questions that was previously prepared by staff. However, it was held back while we discussed the best approach. You will receive these shortly.<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">This means: <o:p></o:p></p><p class="MsoListParagraph" style="margin-left:38.6pt;text-indent:-18.0pt"><span style="">·</span><span style="font-size: 7pt; font-family: 'Times New Roman', serif;">
</span>That Sidley are on stand-by in relation to the ICANN Bylaws work until the CWG has sorted out the questions asked by Sidley in the bylaws document.
<o:p></o:p></p><p class="MsoListParagraph" style="margin-left:38.6pt;text-indent:-18.0pt"><span style="">·</span><span style="font-size: 7pt; font-family: 'Times New Roman', serif;">
</span>Unless we hear any objections we will task Chuck, Avri and Donna to form some answers to be reviewed by the CWG.<o:p></o:p></p><p class="MsoListParagraph" style="margin-left:38.6pt;text-indent:-18.0pt"><span style="">·</span><span style="font-size: 7pt; font-family: 'Times New Roman', serif;">
</span>Then CWG will get back to Sidley with the answers in order for Sidley to rework the bylaws.<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">AOB<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">Next call is the 12<sup>th</sup> of January at 16 UTC, where one of the issues will be the discussion of the IPR document drafted by the DT IPR. It is important that the CWG have a proper look at the IPR document, in particular the key
questions / decision points raised in it before the next CWG meeting and ideally submit any comments by email before the next call.
<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">Happy holidays to all,<o:p></o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal"><o:p> </o:p></p><p class="MsoNormal">Jonathan and Lise<o:p></o:p></p></div></div></div></span></body></html>