[ECAdmin] Do you feel the need for a publicly-available conference call prior to the Community Public Forum at ICANN-59 in JNB?

[Mary Wong]

Dear Empowered Community Administration,

Following up on the thread below, staff would like to seek your guidance as to the format, logistics and overall conducting of the upcoming Community Forum at ICANN59. As you know, this has been scheduled for the morning of Tuesday 27 June (Day 2 of the meeting). In submitting the session request, staff took the liberty of requesting a room that can be set up as for an ICANN Public Forum (i.e. with a head table, the room otherwise in theater-style, with standing mics in the aisles for audience speakers, remote participation (Adobe Connect) facilities, and (possibly) roving mics and staff around the room.

We are assuming that all five community representatives on the Empowered Community Administration, plus the relevant Board members in charge of “shepherding” the proposed Board Committee handover under the proposed Fundamental Bylaw amendment, will be seated at the head table. We are also assuming that you will want to do a very brief overview of the approval process (since this is the first time the Empowered Community is exercising this power), for which we can help with slides if you wish; and that a Board member will also give a very brief overview of the amendment that is being proposed. Other than that, do you have any thoughts about which of you will lead and/or moderate the discussion, or do you wish to use the services of a professional moderator? 

Please let us know your suggestions, and let us know also if you think a call amongst ourselves to discuss the logistics will be helpful.

Thanks and cheers
Mary

On 5/31/17, 10:28, "ecadmin-bounces at icann.org on behalf of Alan Greenberg" <ecadmin-bounces at icann.org on behalf of alan.greenberg at mcgill.ca> wrote:

    I see no need for such a call. We do enough 
    conference calls that we do not need to "practice" for them.
    
    Alan
    
    At 30/05/2017 10:05 PM, Stephen Deerhake wrote:
    >Greetings fellow ECA members,
    >
    >As you have seen (or will shortly see, once the 
    >ICANN 59 schedule is posted) that we are set to 
    >hold the first ever Community Forum under the 
    >new Bylaws from 08.00-09.00h on Tuesday, 27.06.2017.
    >
    >Per Annex D, Section 1.3(2) we (the Empowered 
    >Community Administration) may request that ICANN 
    >set up a "…publically available conference 
    >call…" prior to the Community Forum between 
    >ourselves and the Decisional Participants.
    >
    >Personally, I do not see the need for such a 
    >call, but I thought I should solicit your 
    >opinions on this prior to providing ICANN formal 
    >notice regarding the scheduling (or non-scheduling) of such call.
    >
    >Can you please let me know within the next 
    >couple of days if you feel you would like such a 
    >tele-conference call to be scheduled?  Otherwise 
    >I will notifiy ICANN at week's end that it will 
    >not be necessary to plan the call.
    >
    >
    >Best Regards,
    >
    >/Stephen
    
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