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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thank you so much, Katrina – we certainly understand the need for clarity and to minimize any potential confusion for non-native English speakers. I will be sure to pass on
your feedback to my colleagues who work on these notices for their information and consideration.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Cheers<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Mary<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">Katrina Sataki <katrina@nic.lv><br>
<b>Date: </b>Friday, February 9, 2018 at 12:44<br>
<b>To: </b>Mary Wong <mary.wong@icann.org>, "ecadmin@icann.org" <ecadmin@icann.org><br>
<b>Cc: </b>Goran Marby <goran.marby@icann.org>, 'Cherine Chalaby' <cherine.chalaby@board.icann.org>, David Olive <david.olive@icann.org><br>
<b>Subject: </b>[Ext] RE: [ECAdmin] Secretary¹s Notice of Board Approval of FY19 IANA Operating Plan and Budget<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Dear Mary,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Thank you very much for your quick and detailed response! The process is unbelievably complicated but fairly clear!</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">The thing is, as a non-native English speaker, if I read “Secretary’s Notice of Board Approval of...”, it does not sound much like
“Board Notice for a Rejection Action (“Rejection Action Board Notice”)” to me. I almost overlooked this notice because of the wording used to describe it. By now I am well aware that I must react to “Board Notice…” but it turned out I was absolutely unprepared
for “Secretary’s Notice” even though I knew that the Board Notices are supposed to be delivered by the Secretary. Many people at the ICANN community are non-native English speakers (even worse – many are non-lawyers). Therefore, I would like to propose that
in the future we stick to the terminology used in the Bylaws. A notice saying 1) that it is a Rejection Action Board Notice, 2) it is delivered by the ICANN Secretary, 3) it triggers Rejection Process, 4) would be great to add some highlights as you provided
in your email (when one period starts, when it ends, etc.). It would help to avoid any misunderstandings and miscalculations.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Thank you for your understanding!</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Kind regards,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">]{atrina</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Mary Wong [mailto:mary.wong@icann.org]
<br>
<b>Sent:</b> Friday, February 09, 2018 7:11 PM<br>
<b>To:</b> Katrina Sataki <katrina@nic.lv>; ecadmin@icann.org<br>
<b>Cc:</b> Goran Marby <goran.marby@icann.org>; 'Cherine Chalaby' <cherine.chalaby@board.icann.org>; David Olive <david.olive@icann.org><br>
<b>Subject:</b> Re: [ECAdmin] Secretary¹s Notice of Board Approval of FY19 IANA Operating Plan and Budget</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Dear Katrina,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Under Section 22.4(b) of the Bylaws, the ICANN Secretary (i.e. John Jeffrey, General Counsel) is required to provide a Board Notice to the Empowered Community Administration
and the five Decisional Participants following Board approval of the IANA budget (see
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resources_pages_governance_bylaws-2Den_-23article22&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=LexlH20LzNp8d5y5j_HRLcT4J5qTlQC1hqmos828p30&s=yYU01DOfIwMAmtl6pBeEm8aQOcDsHWxOXHCRPYDNbw4&e=">
https://www.icann.org/resources/pages/governance/bylaws-en/#article22[icann.org]</a>). The notice that was sent was therefore titled “Notice of Board Approval of FY19 IANA Operating Plan and Budget”, and signed by John in his capacity as ICANN Secretary.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">As you noted, however,
<b>delivery of this Notice of Board Approval launches the Rejection Process set out in Annex D of the Bylaws</b>.
<u>The 21-day Rejection Action Petition Period relating to the FY19 IANA Budget and Operating Plan has thus been initiated and will end at 23:59 Pacific time on 1 March 2018 (or 07:59 UTC on 2 March 2018)</u>. Should a Decisional Participant in the Empowered
Community receive and decide to accept such a petition within this 21-day period, the
<u>8-day period to obtain the support of at least one other Decisional Participant will end at 23:59 Pacific time on 8 March 2018 (or 07:59 UTC on 9 March)</u>.
</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">In the event that a petition is accepted by a Decisional Participant and supported by at least one other Decisional Participant, the Empowered Community Administration may
direct ICANN organization to convene a Community Forum on the topic. In this case, the period for any such Community Forum (including any that may be held at ICANN61) will expire at 23:59 Pacific time on 29 March 2018 (or 07:59 UTC on 30 March).</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please note that as this Empowered Community power relates to the IANA Budget and Operating Plan, a Rejection Action Petition is not valid unless it includes a rationale “based
on one or more significant issues that were specifically raised in the applicable public comment period(s) relating to perceived inconsistencies with the Mission, purpose and role set forth in ICANN's Articles of Incorporation and Bylaws, the global public
interest, the needs of ICANN's stakeholders, financial stability, or other matter of concern to the community”.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Please see Article 2, Annex D of the ICANN Bylaws for the full details of the Rejection Process:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resources_pages_governance_bylaws-2Den_-23annexD&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=LexlH20LzNp8d5y5j_HRLcT4J5qTlQC1hqmos828p30&s=rRIqhYjWqb75TGTa1IzZeYhUY3VYT6E1b8bYIv-woug&e=">
https://www.icann.org/resources/pages/governance/bylaws-en/#annexD[icann.org]</a>.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Finally, staff notes that the Empowered Community Administration webpage and mailing list has been updated to reflect the most recent appointments to the Empowered Community
Administration from each Decisional Participant (see <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resources_pages_ec-2Dadministration-2D2017-2D05-2D25-2Den-29&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DJ69mAe-idEhpAMF1nu2x6c2w3xl7xb5cjS_7sB4h6Y&m=LexlH20LzNp8d5y5j_HRLcT4J5qTlQC1hqmos828p30&s=wERMeFBwcXqAYpYGDHdmSS4X6V20Wh_DkA72DSpSTQM&e=">
https://www.icann.org/resources/pages/ec-administration-2017-05-25-en)[icann.org]</a>, and we will post the Secretary’s Notice shortly to the Empowered Community Administration Correspondence web page.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Thank you.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Best regards,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Mary</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black">Mary Wong</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black">Senior Policy Director & Special Adviser for Strategic Policy Planning</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black">Internet Corporation for Assigned Names and Numbers (ICANN)</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black">Email:
<a href="mailto:mary.wong@icann.org">mary.wong@icann.org</a> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;font-family:"Calibri",sans-serif;color:black">Telephone: +1-603-5744889</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">ECAdmin <<a href="mailto:ecadmin-bounces@icann.org">ecadmin-bounces@icann.org</a>> on behalf of Katrina Sataki <<a href="mailto:katrina@nic.lv">katrina@nic.lv</a>><br>
<b>Date: </b>Friday, February 9, 2018 at 11:29<br>
<b>To: </b>Peg Rettino <<a href="mailto:peg.rettino@icann.org">peg.rettino@icann.org</a>>, "<a href="mailto:ecadmin@icann.org">ecadmin@icann.org</a>" <<a href="mailto:ecadmin@icann.org">ecadmin@icann.org</a>>, "<a href="mailto:chair@nro.net">chair@nro.net</a>"
<<a href="mailto:chair@nro.net">chair@nro.net</a>>, "<a href="mailto:alan.greenberg@mcgill.ca">alan.greenberg@mcgill.ca</a>" <<a href="mailto:alan.greenberg@mcgill.ca">alan.greenberg@mcgill.ca</a>>, "<a href="mailto:haforrestesq@gmail.com">haforrestesq@gmail.com</a>"
<<a href="mailto:haforrestesq@gmail.com">haforrestesq@gmail.com</a>>, "<a href="mailto:manal@tra.gov.eg">manal@tra.gov.eg</a>" <<a href="mailto:manal@tra.gov.eg">manal@tra.gov.eg</a>><br>
<b>Cc: </b>Goran Marby <<a href="mailto:goran.marby@icann.org">goran.marby@icann.org</a>>, 'Cherine Chalaby' <<a href="mailto:cherine.chalaby@board.icann.org">cherine.chalaby@board.icann.org</a>><br>
<b>Subject: </b>Re: [ECAdmin] Secretary¹s Notice of Board Approval of FY19 IANA Operating Plan and Budget</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Dear All,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Although this is called
</span><span style="font-size:11.5pt;font-family:"Calibri",sans-serif;color:black">Secretary’s Notice of Board Approval of FY19 IANA Operating Plan and Budget</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">
it looks to me that this is a Board Notice for a Rejection Action (“Rejection Action Board Notice”) as defined in Section 2.2. (a) of the Annex D of the Bylaws. Am I correct? If yes, could we stick to the terminology used in the Bylaws? Otherwise it might
get very confusing. Thank you!</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">Kind regards,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">]{atrina</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US">ccNSO</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D;mso-fareast-language:EN-US"> </span><o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Peg Rettino [<a href="mailto:peg.rettino@icann.org">mailto:peg.rettino@icann.org</a>]
<br>
<b>Sent:</b> Friday, February 09, 2018 3:22 AM<br>
<b>To:</b> <a href="mailto:ecadmin@icann.org">ecadmin@icann.org</a>; <a href="mailto:chair@nro.net">
chair@nro.net</a>; <a href="mailto:alan.greenberg@mcgill.ca">alan.greenberg@mcgill.ca</a>;
<a href="mailto:katrina@nic.lv">katrina@nic.lv</a>; <a href="mailto:haforrestesq@gmail.com">
haforrestesq@gmail.com</a>; <a href="mailto:manal@tra.gov.eg">manal@tra.gov.eg</a><br>
<b>Cc:</b> Cherine Chalaby <<a href="mailto:cherine.chalaby@board.icann.org">cherine.chalaby@board.icann.org</a>>; Goran Marby <<a href="mailto:goran.marby@icann.org">goran.marby@icann.org</a>><br>
<b>Subject:</b> Secretary¹s Notice of Board Approval of FY19 IANA Operating Plan and Budget</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.5pt;font-family:"Calibri",sans-serif;color:black">Greetings,</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.5pt;font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.5pt;font-family:"Calibri",sans-serif;color:black">Attached please find the Secretary’s Notice of Board Approval of FY19 IANA Operating Plan and Budget sent on behalf of John Jeffrey.</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.5pt;font-family:"Calibri",sans-serif;color:black"> </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:11.5pt;font-family:"Calibri",sans-serif;color:black">Best,</span><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:black">_____________________________</span><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:9.0pt;font-family:"Calibri",sans-serif;color:black">Peg Rettino</span><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:8.5pt;font-family:"Open Sans";color:black;background:white">Project Specialist &Executive </span><span style="font-size:8.5pt;font-family:-apple-system-font;color:black">Assistant to John
Jeffrey</span><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:8.5pt;font-family:"Calibri",sans-serif;color:black">General Counsel and Secretary</span><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:8.5pt;font-family:"Calibri",sans-serif;color:black">ICANN </span><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:8.5pt;font-family:"Calibri",sans-serif;color:black">12025 Waterfront Drive, Suite 300</span><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:8.5pt;font-family:"Calibri",sans-serif;color:black">Los Angeles, CA 90094</span><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:8.5pt;font-family:"Calibri",sans-serif;color:black"><a href="mailto:peg.rettino@icann.org">peg.rettino@icann.org</a></span><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:8.5pt;font-family:"Calibri",sans-serif;color:black">Skype: peg.rettino</span><o:p></o:p></p>
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<p class="MsoNormal" style="line-height:12.0pt"><span style="font-size:8.5pt;font-family:-apple-system-font;color:black">D</span><span style="font-size:8.5pt;font-family:"Calibri",sans-serif;color:black">irect: 310-301-3868</span><o:p></o:p></p>
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