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</o:shapelayout></xml><![endif]--></head><body lang=LV link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'>Dear All,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'>I absolutely agree with Sam and Stephen - it is enough to provide links to the documents.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'>However, there are few other things that I believe need fixing to make things easier for the community and staff:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'>1. Subject lines of both documents are identical – RE: Notice of Board Approval of FY20 Operating Plan and Budget - even though the content is not. I do not know how these documents are made but, judging by the number of mistakes every time, I suspect that people just take one of the previous documents and try to change the relevant parts. By now it has become obvious that it does not work very well. I suggest that you create a template and highlight all the parts that need to be inserted. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'>2. Speaking about subject line, can we stick to terminology used in the Bylaws? I.e. “Rejection Action Board Notice”, for example, “Rejection Action Board Notice of Approval of FY20 Operating Plan and Budget” (or something similar but with the right terminology)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'>3. I also suggest that all the deadlines are already included in the document - there is absolutely no need for each DP to do the counting (and make mistakes) separately. It’s better to be on the same page. Speaking about deadlines, even though the Bylaws refer to a time zone unknown to me, may we use UTC? At least in parentheses. <o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'>4. To make referencing easier, can we number rejection and approval action Board notices, e.g. RA2019/1 or AA2019/1? If there is a petition (or several petitions) from a DP, then the petition number should contain a reference to the DP and the relevant RA/AA, e.g. ccNSO/RA2019/1 (in case of several petitions, ccNSO/RA2019/1-1 and ccNSO/RA2019/1-2).<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'>Kind regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'>]{atrina<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:#1F497D;mso-fareast-language:EN-US'><o:p> </o:p></span></p><div><div style='border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='font-size:11.0pt'>From:</span></b><span lang=EN-US style='font-size:11.0pt'> Stephen Deerhake @ ASNIC [mailto:sdeerhake@nic.as] <br><b>Sent:</b> Sunday, May 19, 2019 8:44 PM<br><b>To:</b> Samantha Eisner <Samantha.Eisner@icann.org><br><b>Cc:</b> Peg Rettino <peg.rettino@icann.org>; ecadmin@icann.org; chair@nro.net; Maureen Hilyard <maureen.hilyard@gmail.com>; katrina@nic.lv; Drazek, Keith <kdrazek@verisign.com>; Manal Ismail <manal@tra.gov.eg>; Goran Marby <goran.marby@icann.org>; Cherine Chalaby <cherine.chalaby@board.icann.org><br><b>Subject:</b> Re: [ECAdmin] Secretary's Notice to Empowered Community of Board Approval of FY20 Operating Plan and Budget and Secretary's Notice to Empowered Community of Board Approval of Updates to Five Year Operating Plan 2020<o:p></o:p></span></p></div></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>Greetings,<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>Please accept my apology for the tardy reply. The 9<sup>th</sup> was a travel day for me and I didn’t see a big chunk of that day’s email.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>Glad to see that people are paying attention. I think we can live nicely with the historical format of including links to the underlying documents.<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'><br>Best Regards,<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>Stephen Deerhake<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>ccNSO representative to the Empowered Community Administration<o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'><o:p> </o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='color:black'>From: </span></b><span lang=EN-US style='color:black'>Samantha Eisner <<a href="mailto:Samantha.Eisner@icann.org">Samantha.Eisner@icann.org</a>><br><b>Date: </b>Thursday, May 9, 2019 at 00:16<br><b>To: </b>"Stephen Deerhake @ ASNIC" <<a href="mailto:sdeerhake@nic.as">sdeerhake@nic.as</a>><br><b>Cc: </b>Peg Rettino <<a href="mailto:peg.rettino@icann.org">peg.rettino@icann.org</a>>, "<a href="mailto:ecadmin@icann.org">ecadmin@icann.org</a>" <<a href="mailto:ecadmin@icann.org">ecadmin@icann.org</a>>, "<a href="mailto:chair@nro.net">chair@nro.net</a>" <<a href="mailto:chair@nro.net">chair@nro.net</a>>, Maureen Hilyard <<a href="mailto:maureen.hilyard@gmail.com">maureen.hilyard@gmail.com</a>>, "<a href="mailto:katrina@nic.lv">katrina@nic.lv</a>" <<a href="mailto:katrina@nic.lv">katrina@nic.lv</a>>, "Drazek, Keith" <<a href="mailto:kdrazek@verisign.com">kdrazek@verisign.com</a>>, Manal Ismail <<a href="mailto:manal@tra.gov.eg">manal@tra.gov.eg</a>>, Goran Marby <<a href="mailto:goran.marby@icann.org">goran.marby@icann.org</a>>, Cherine Chalaby <<a href="mailto:cherine.chalaby@board.icann.org">cherine.chalaby@board.icann.org</a>><br><b>Subject: </b>Re: [ECAdmin] Secretary's Notice to Empowered Community of Board Approval of FY20 Operating Plan and Budget and Secretary's Notice to Empowered Community of Board Approval of Updates to Five Year Operating Plan 2020<o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'><o:p> </o:p></span></p></div><p class=MsoNormal><span lang=EN-US>To confirm, the notice provided includes a link to where each of the documents is located. This is the same manner of notice and reference to the adopted documents as has been delivered for each notice period since the Empowered Community went into effect. If any member of the EC Administration or Decisional Participant requires a PDF of any of the documents, please let us know and we will have those forwarded from the Secretary’s office. <o:p></o:p></span></p><div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US>Best regards, <o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US><o:p> </o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US>Sam Eisner<o:p></o:p></span></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt'><span lang=EN-US>Deputy General Counsel, ICANN<o:p></o:p></span></p><div id=AppleMailSignature><p class=MsoNormal><span lang=EN-US>Sent from my iPhone<o:p></o:p></span></p></div><div><p class=MsoNormal style='margin-bottom:12.0pt'><span lang=EN-US><br>On May 8, 2019, at 6:53 PM, Stephen Deerhake @ ASNIC <<a href="mailto:sdeerhake@nic.as">sdeerhake@nic.as</a>> wrote:<o:p></o:p></span></p></div><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>Greetings Peg,</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>On behalf of the Empowered Community Administration, I thank you for providing us with the ICANN Corporate Secretary’s formal notification of the recent ICANN Board action with respect to their adoption of the FY20 Operating Plan and Budget and their adoption of the Updates to the Five Year Operating Plan 2020, thus initiating a Rejection Action Petition Period per Annex D, Section2.2(a) of the ICANN Bylaws.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>However, on behalf of the Empowered Community Administration, I also note that this formal notification from the ICANN Secretary is deficient with respect to ICANN’s obligations under Section 22.4(a)(v) of the ICANN Bylaws, which require that “…the Secretary shall provide a Board Notice to the EC Administration and the Decisional Participants , which Board Notice shall enclose a copy of the Operating Plan that is the subject of the Operating Plan Approval.” (</span><span lang=EN-US><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_resources_pages_governance_bylaws-2Den_-23article22&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=w1jlqVWntmqtI5dedIDLQ6uBxH_Jh-uBee_4imohzko&m=frNwrvff2Tt1UdLa9uuTuszNa-YO_SglqyCwJJ2Kwqw&s=7VZTujR1OU37jnKLYZjgWBxFblDMF1stLXPSBapu_yk&e=">https://www.icann.org/resources/pages/governance/bylaws-en/#article22 [icann.org]</a></span><span lang=EN-US style='font-size:11.0pt'>).</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>For the record, the Empowered Community Administration was NOT provided in the notification email to which I am responding with a “…copy of the Operating Plan that is the subject of the Operating Plan Approval”, as specified under Section 22.4(a)(v) of the ICANN Bylaws.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>Also for the record, and again on behalf of the Empowered Community Administration, this will not be a hinderance to our acceptance of the formal notification with regards to the ICANN Board’s adoption of the FY20 Operating Plan and Budget, as well as their adoption of the Updates to the Five Year Operating Plan 2020.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>However, going forward, the Empowered Community Administration expects that ICANN will fully comply with their obligations with respect to Empowered Community Administration notification as expressed in Section 22.4(a)(v) of the ICANN Bylaws.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>Best Regards,</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>Stephen Deehake</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>ccNSO representative to the Empowered Community Administration</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0cm 0cm 0cm'><p class=MsoNormal><b><span lang=EN-US style='color:black'>From: </span></b><span lang=EN-US style='color:black'>ECAdmin <<a href="mailto:ecadmin-bounces@icann.org">ecadmin-bounces@icann.org</a>> on behalf of Peg Rettino <<a href="mailto:peg.rettino@icann.org">peg.rettino@icann.org</a>><br><b>Date: </b>Wednesday, May 8, 2019 at 17:46<br><b>To: </b>"<a href="mailto:ecadmin@icann.org">ecadmin@icann.org</a>" <<a href="mailto:ecadmin@icann.org">ecadmin@icann.org</a>>, "<a href="mailto:chair@nro.net">chair@nro.net</a>" <<a href="mailto:chair@nro.net">chair@nro.net</a>>, Maureen Hilyard <<a href="mailto:maureen.hilyard@gmail.com">maureen.hilyard@gmail.com</a>>, "<a href="mailto:katrina@nic.lv">katrina@nic.lv</a>" <<a href="mailto:katrina@nic.lv">katrina@nic.lv</a>>, "Drazek, Keith" <<a href="mailto:kdrazek@verisign.com">kdrazek@verisign.com</a>>, Manal Ismail <<a href="mailto:manal@tra.gov.eg">manal@tra.gov.eg</a>><br><b>Cc: </b>Goran Marby <<a href="mailto:goran.marby@icann.org">goran.marby@icann.org</a>>, Cherine Chalaby <<a href="mailto:cherine.chalaby@board.icann.org">cherine.chalaby@board.icann.org</a>><br><b>Subject: </b>[ECAdmin] Secretary's Notice to Empowered Community of Board Approval of FY20 Operating Plan and Budget and Secretary's Notice to Empowered Community of Board Approval of Updates to Five Year Operating Plan 2020</span><span lang=EN-US><o:p></o:p></span></p></div><div><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p></div><p class=MsoNormal><span lang=EN-US style='font-size:13.5pt;color:black'>Greetings,</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:13.5pt;color:black'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:13.5pt;color:black'>Attached please find the Secretary’s Notice of Board Approval of FY20 Operating Plan and Budget and Secretary’s Notice of Board Approval of Updates to Five Year Operating Plan 2020 sent on behalf of John Jeffrey.</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:13.5pt;color:black'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:13.5pt;color:black'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:13.5pt;color:black'>Best,</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:13.5pt;color:black'>Peg</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:14.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:14.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>-- </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='line-height:12.0pt'><span lang=EN-US style='font-size:10.0pt;color:black'>Peg Rettino</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='line-height:12.0pt'><span lang=EN-US style='font-size:10.0pt;color:black;background:white'>Project Specialist & Executive </span><span lang=EN-US style='font-size:10.0pt;color:black'>Assistant to John Jeffrey</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='line-height:12.0pt'><span lang=EN-US style='font-size:10.0pt;color:black'>General Counsel and Secretary</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='line-height:12.0pt'><span lang=EN-US style='font-size:10.0pt;color:black'>ICANN </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='line-height:12.0pt'><span lang=EN-US style='font-size:10.0pt;color:black'>12025 Waterfront Drive, Suite 300</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='line-height:12.0pt'><span lang=EN-US style='font-size:10.0pt;color:black'>Los Angeles, CA 90094</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='line-height:12.0pt'><span lang=EN-US style='font-size:10.0pt;color:black'><a href="mailto:peg.rettino@icann.org">peg.rettino@icann.org</a></span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='line-height:12.0pt'><span lang=EN-US style='font-size:10.0pt;color:black'>Skype: peg.rettino</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal style='line-height:12.0pt'><span lang=EN-US style='font-size:10.0pt;color:black'>Direct: 310-301-3868</span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'> </span><span lang=EN-US><o:p></o:p></span></p><p class=MsoNormal><span lang=EN-US> <o:p></o:p></span></p></div></blockquote><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal><span lang=EN-US style='font-size:11.0pt'>_______________________________________________<br>ECAdmin mailing list<br><a href="mailto:ECAdmin@icann.org">ECAdmin@icann.org</a><br><a href="https://mm.icann.org/mailman/listinfo/ecadmin">https://mm.icann.org/mailman/listinfo/ecadmin</a><o:p></o:p></span></p></div></blockquote></div></div></body></html>