[Finance-sc] Draft ALAC comments on the Budget Process Proposal

Sat Sep 29 11:57:51 UTC 2012

Rinalia,

Sorry, I forgot to tell you that what the CFO proposed was a budget process
improvement. What will happen after the budget approval is not the
responsibility of the Finance department. What happened for our
participation in Baku was due to:

·         Mandy’s absence due to personal issues

·         This was the first time such a funding was approved, and all the
staff were afraid of any action that their boss will not be happy with. They
always ask questions that look for us stupid, but that make them in the safe
side.

Have a nice week-end

----------------------------------------------------------

Tijani BEN JEMAA

Executive Director

Mediterranean Federation of Internet Associations

Phone : + 216 70 825 231

Mobile : + 216 98 330 114

Fax     : + 216 70 825 231

----------------------------------------------------------

-----Message d'origine-----
De : finance-sc-bounces at atlarge-lists.icann.org
[mailto:finance-sc-bounces at atlarge-lists.icann.org] De la part de Rinalia
Abdul Rahim
Envoyé : samedi 29 septembre 2012 05:56
À : tijani.benjemaa at planet.tn
Cc : ICANN AtLarge Staff; Finance and Budget SubCommittee
Objet : Re: [Finance-sc] Draft ALAC comments on the Budget Process Proposal

Dear Tijani,

Excellent comments.  I've edited the contents slightly and present it below
for your consideration.  What I would love to have is actually a type of
service arrangement/agreement with ICANN where once the budget is agreed
upon, the various departments implicated by the implementation or execution
of the budget would have a specified minimum period in which to respond on
the budget items depending on how time sensitive the action is (to address
the problem that we've had with the APRALO and AFRALO IGF Baku situation),
but it is possible that they may claim that this is not part of the  budget
process - what do you think?

Best regards,

Rinalia

*ALAC Comments on the Budget Process Proposal*

28 September 2012

The ALAC thanks the CFO and his team for their effort to improve the ICANN
budget planning process, and highly appreciates their continuous efforts to
enhance the involvement of the community in the budget development during
last fiscal year.

*Early Community Involvement and Input*

The ALAC welcomes the concept of “community involvement and input early in
the process” with multiple interaction opportunities.  To ensure the
effectiveness of the budget development process, the multiple interactions
with the community must hinge on progressive proposals going from the high
level to very detailed level documents along the specified time frame.

*Extension of the Framework Development Period*

The ALAC welcomes the proposed extension of the framework development period
as long as the interactions within the period are designed to allow for the
community to have more time to comment on progressively more granulated
proposals as indicated above.

*Staff-Community Interaction Mechanism*

The definition of the staff-community interaction mechanism is of high
importance to the ALAC.  The document should detail how the community will
interact with the staff during the framework development phase, as well as
during the budget preparation phase.

After the submission of information on priority
projects/programs/initiatives by the community based on templates provided
by ICANN Finance, the ALAC believes that the community interactions should
be based on drafts proposed by staff on which the community comments.  These
drafts should provide greater levels of detail as the process progresses
with the last interaction in April (as per the timeline diagram in the

document) focusing on the penultimate draft of the final budget.  At this
stage, and only if the previous interactions have progressed with sufficient
level of detail, the public comments will not be about gathering input for
inclusion in the final Operating plan and Budget, but will instead address
clarification and/or comments on process as well as ideas for improvements
in the upcoming years.

*END*

On Fri, Sep 28, 2012 at 6:22 PM, < <mailto:tijani.benjemaa at planet.tn>
tijani.benjemaa at planet.tn> wrote:

> Dear Sub-Committee members,

> 

> 

> 

> With a slight delay, I’m attaching a draft of the ALAC comments on the 

> Budget Process Proposal done by the CFO and his team. Your remarks are 

> welcome

> 

> 

> 

> ------------------------------ ----------------------------

> 

> Tijani BEN JEMAA

> 

> Executive Director

> 

> Mediterranean Federation of Internet Associations

> 

> Phone : + 216 70 825 231

> 

> Mobile : + 216 98 330 114

> 

> Fax     : + 216 70 825 231

> 

> ------------------------------ ----------------------------

> 

> -----Message d'origine-----

> De :  <mailto:finance-sc-bounces at atlarge-lists.icann.org>
finance-sc-bounces at atlarge-lists.icann.org [mailto:

>  <mailto:finance-sc-bounces at atlarge-lists.icann.org>
finance-sc-bounces at atlarge-lists.icann.org] De la part de Olivier MJ 

> Crepin-Leblond Envoyé : mercredi 19 septembre 2012 17:16 À : 'Finance 

> and Budget SubCommittee'

> Cc : ICANN AtLarge Staff

> Objet : [Finance-sc] Fwd: ICANN / Budget Process Strategic Planning Ad 

> Hoc Session 3

> 

> 

> 

> Dear ALAC Finance Sub-Committee,

> 

> 

> 

> please find attached the document which has been discussed in the 

> three recent conference calls with Xavier Calvez ICANN CFO and his Team,
entitled:

> 

> - Budget Process Strategic Planning Ad-Hoc Sessions 3

> 

> - Budget Documents Structure and Content Ad Hoc Session 3

> 

> - Budget Process Community Timeline Ad Hoc Session 3

> 

> 

> 

> These sessions are a follow-up to the Ad Hoc session which ICANN 

> Finance launched in Prague and which Tijani Ben Jemaa has attended on our
behalf.

> Since then, two more sessions have been organized on-line, for each 

> group (each group being composed of essentially the same people for 

> the ALAC, that is Tijani Ben Jemaa and myself).

> 

> 

> 

> The consultations are set to continue in Toronto. Tijani will attend a 

> follow-up meeting on the Sunday in Toronto, on our behalf. At this 

> stage, I think it would be good if all members of the ALAC Finance and 

> Budget Sub Committee could discuss any comments they might wish Tijani 

> to convey to the Ad Hoc WG, in addition to the comments he has already
made.

> 

> 

> 

> ICANN Finance is therefore asking for comments to be sent to them by 

> 28 September 2012. Tijani will formulate a text and circulate it. But 

> you are also encouraged to raise comments in this forum if you think 

> they should be included in our comments to ICANN Finance. Please send 

> them as soon as possible, and certainly no later than 26 or 27 

> September to give Tijani time to integrate them if needed.

> 

> 

> 

> Best regards,

> 

> 

> 

> Olivier Crépin-Leblond

> 

> 

> 

> 

> 

> -----

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