[Gac-gnso-cg] Notes from today's GAC-GNSO CG meeting

[Olga Cavalli]

Hi,
apologies I missed this call, I did not show in my calendar and so forgot
about it.
Regards
Olga

2015-10-01 15:22 GMT-03:00 Marika Konings <marika.konings at icann.org>:

> Dear All,
>
> Please find below the notes from today’s GAC-GNSO Consultation Group
> meeting. Please take particular note of the action items listed below.
>
> Best regards,
>
> Marika
>
> Notes 01/10:
>
> *3. Review other phases of GNSO PDP and discuss possible other
> opportunities for GAC early engagement (see first draft of the Initiation
> and WG phase attached – page 3 and 4)*
>
>    - Overview of Issue Scoping and WG phase provided by Marika, including
>    possible suggestions for early engagement
>    - Makes sense to invite requestor of Preliminary Issue Report to
>    participate. Specific invitation to participate in DT if AC requested Issue
>    Report (if a DT is formed to develop a charter)
>    - Consider what other suggested mechanisms can be used at this step
>    (consider list / inventory)
>    - Informal mechanisms are always available (e.g. communication to GNSO
>    chair if there are certain concerns relating to the charter)
>    - Should the Quick Look Mechanism expand into this phase with regards
>    to input that is provided at an early stage to a WG or is a separate
>    mechanism needed? Should the CG have a role in this? GAC to further
>    consider how to operationalise this aspect. Consider exploring further as
>    part of the joint meeting in Dublin.
>    - What if after all early engagement, there is still disagreement
>    between GAC and GNSO - part of further stages of the process. It is
>    foreseen in the charter that the CG would also consider what mechanisms
>    could be put in place to deal with a situation in which the GNSO Policy
>    Recommendations do not align with GAC Advice. Hope is that through early
>    engagement mechanisms those situations would be rare, but should
>    nevertheless be considered.
>    - Should there be a mechanism to facilitate / encourage dialogue if
>    GAC input is not supported by WG in Initial Report? If so, how, what form
>    should that take? Liaison role could be important to ensure effective
>    meetingn of minds between GNSO and GAC and correcting any misunderstanding.
>    Committee that is formed as part of quick look mechanism (which is still
>    under consideration by the GAC, could also play a role.
>    - Should further consideration be given to a GAC 'liaison' / rep to a
>    PDP WG which would allow for regular info sharing with the GAC, noting that
>    such a liaison / rep could not speak on behaf of the GAC unless authorised
>    to do so.
>
> *Action item*: Everyone encouraged to provide further input and
> suggestions both on initiation and WG phase.
>
> *4. Plan for review of implementation of Early Engagement recommendations
> (‘Quick Look Mechanism’)*
>
>    - Quick look mechanisms has been used for two PDPs to date (next
>    generation RDS and new gTLD Subsequent Procedures)
>    - Quick look input was received earlier than anticipated - is that
>    something that needs to be modified or is it actually  helpful?
>    - Need to formally record communications
>    - Consider requesting feedback as a result of joint session in Dublin
>
> *Action item*: Staff to provide an overview of PDPs for which quick look
> mechanism has been used to date and provide feedback from a staff
> perspective
>
> *5. Plan for review of GNSO Liaison to the GAC pilot project*
>
>    - Consider asking GAC/GNSO for initial assessment of whether this role
>    should continue beyond this fiscal year
>    - Work with Mason on review and identification of possible
>    improvements (are there opportunities for enhanced effectiveness
>
> *Action item*: staff to review original 'job' description and put
> together table format to facilitate review.
>
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