<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div>Resending as I don’t think my message went through yesterday.</div><div><br></div><div>Best regards,</div><div><br></div><div>Marika</div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:11pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> Marika Konings <<a href="mailto:marika.konings@icann.org">marika.konings@icann.org</a>><br><span style="font-weight:bold">Date: </span> Tuesday 4 November 2014 16:19<br><span style="font-weight:bold">To: </span> "<a href="mailto:gac-gnso-cg@icann.org">gac-gnso-cg@icann.org</a>" <<a href="mailto:gac-gnso-cg-bounces@icann.org">gac-gnso-cg-bounces@icann.org</a>><br><span style="font-weight:bold">Subject: </span> For your review - notes from today's meeting<br></div><div><br></div><div><meta name="Title" content="GNSO Operating Rules and Procedures"><meta name="Keywords" content=""><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><meta name="ProgId" content="Word.Document"><meta name="Generator" content="Microsoft Word 14"><meta name="Originator" content="Microsoft Word 14"><link rel="File-List" href="file://localhost/Users/marika.konings/Library/Caches/TemporaryItems/msoclip/0/clip_filelist.xml"><title>GNSO Operating Rules and Procedures</title><!--[if gte mso 9]><xml>
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<![endif]--><div style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif;"><div style="font-size: 14px; font-family: Calibri, sans-serif;">Dear All, </div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><br></div><div style="font-size: 14px; font-family: Calibri, sans-serif;">Please find below the notes from today’s meeting. For those that were able to join, please review and let me know if I’ve missed anything. For those that were not able to join, please review and share with the list if you have any additional views or comments.</div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><br></div><div style="font-size: 14px; font-family: Calibri, sans-serif;">The next meeting will be scheduled for <b>Tuesday 18 November at 15.00 UTC</b>. From there, we’ll continue with our meetings every two weeks – please let us know ahead of time if there are any meetings that you cannot make so we can plan accordingly should there be more members unavailable for certain dates.</div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><br></div><div style="font-size: 14px; font-family: Calibri, sans-serif;">Best regards,</div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><br></div><div style="font-size: 14px; font-family: Calibri, sans-serif;">Marika</div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><b><br></b></div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><b>Notes 4 November 2014:</b></div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><br></div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><i>Taking stock of LA meeting:</i></div><ul style="font-size: 14px; font-family: Calibri, sans-serif;"><li>Session with full committee was very timely - opening of dialogue between GAC-GNSO very useful</li><li>Hope for more GAC engagement over coming months as modalities are defined</li><li>New GAC Chair also recognises the importance of this initiative</li><li>Hopefully this will result in additional participants in this effort</li></ul><div style="font-size: 14px; font-family: Calibri, sans-serif;"><i><br></i></div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><i>Update on Work Tracks</i></div><ul><li><font face="Calibri,sans-serif" style="font-size: 14px;">Reminder on deliverables of charter which have resulted in the two work tracks (1) </font><span style="text-indent: -30pt;">A documented process (table, flow chart,
…etc.) for ongoing smooth and timely information exchange between the GAC and
the GNSO organizations (GNSO Liaison to the GAC , permanent
liaison/consultative group, … etc.) 2) </span><span style="text-indent: -30pt;">An agreed documented process (table,
flow chart, … etc.) for ongoing smooth early engagement of GAC in GNSO PDP
projects; along with an agreed documented procedure to be followed where GAC
early input is in conflict with a GNSO proposal and a mutual agreement could
not be reached</span><!--EndFragment--></li><li>PDP Work Track: little progress has been made, but also noting the link between the other track. Some work has been done on possible early engagement opportunities in the PDP, but further discussions / input are needed. Commitment would be needed from both sides to make possible changes work, but would ideally be light touches to the process. May be time to put to the GAC the quick look mechanism approach - the earlier the GAC has an opportunity to express its view or indicate its interest to be engaged, the better. Suggestion for GAC members to consider putting together proposal for Quick Look Mechanism for GAC consideration - timing will be crucial as information would need to be provided prior to GAC meetings so that quick look mechanism could be employed and feedback could possibly be provided via GNSO liaison. Outcome of quick look mechanism could also be recorded as part of the GAC communique. What happens if PDP work advances to next stage before GAC is able to provide input - is that an issue or can it be taken into account as part of a next phase? Initial idea of quick look mechanism is to provide an indication during the Issue Report phase of whether there are public policy implications, not necessarily substantive input which will be more important when the GNSO PDP WG commences its deliberations and as such may not take as much time as the preparation of substantive input which ideally would contain detail as well as rationale. Alternatively, if more time is needed, GAC could already be informed immediately following the request for an Issue Report, instead of once the Preliminary Issue Report is posted for public comment. Quick look mechanism could potentially be developed intersessional but without being binding but providing important guidance to both the GNSO and the GAC. Decision on outcome of a quick look mechanism check probably will need to be made during an ICANN meeting, may not be possible intersessionally. If the decision is that there are likely public policy implications, this could trigger the formation of a GAC committee to develop substantive input to provide input by the time the PDP WG is formed. Preliminary Issue Report may not be necessary for trigger quick look mechanism, possibly a short description (1-2 pages) of the issue could be sufficient for the GAC to consider the issue (noted that GAC could always revise its view based on additional information coming available). </li></ul><div style="font-size: 14px; font-family: Calibri, sans-serif;"><br></div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><i>Counterpart inside the GAC for day-to-day contact</i></div><ul><li>Would be helpful to have a day-to-day co-ordination point for Mason - peer to peer relationship with GAC member(s) </li><li>If this relates to forwarding / sharing information, this could be done via Olof</li><li>One of the five vice-chairs could be awarded this responsibility? Consider suggesting this to Thomas. </li></ul><div style="font-size: 14px; font-family: Calibri, sans-serif;"><br></div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><i>Day-to-day Co-ordination</i></div><ul><li>See latest version of day-to-day co-ordination document as well as suggestion during F2F meeting for a possible joint WG. </li><li>Continue discussion on the list</li></ul><div style="font-size: 14px; font-family: Calibri, sans-serif;"><br></div><div style="font-size: 14px; font-family: Calibri, sans-serif;"><i>Agree on call schedule</i></div><ul><li>Proposal to continue with meetings every two weeks - next meeting to be scheduled for 18 November at 14.00 UTC. </li><li>All encouraged to indicate ahead of meetings if not available</li></ul></div></div></span></body></html>