[Gnso-bylaws-dt] ACTION ITEM re: Section 18.12 Special IFRs & GNSO Input Process

[Julie Hedlund]

Dear all,

Per action item 3 below from the meeting last week:

Section 18.12 Special IFRs – GNSO Input Process: Staff to put text of GNSO Input Procedure into a Google document for DT members to edit as possible Special IFR procedures/guidelines

Staff has created a Google Document for you to edit at: https://docs.google.com/document/d/1_y4Qm2TdV2g2JthY4PvXRTEFn6Froz5Jw-fxemUjiz4/edit?usp=sharing.  The action is for DT members to edit or comment on the text of the GNSO Input Process as guidelines for how the process could be customized for the GNSO in deciding whether to request the initiation of a Special IRF in consultation with the ccNSO.  The edits and comments will be discussed at the next meeting.

Thank you for your assistance.

Kind regards,
Julie
Julie Hedlund, Policy Director

From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces at icann.org> on behalf of Julie Hedlund <julie.hedlund at icann.org>
Date: Friday, April 12, 2019 at 2:08 PM
To: "gnso-bylaws-dt at icann.org" <gnso-bylaws-dt at icann.org>
Subject: [Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 10 April 21:00 UTC

Dear all,

Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 10 April 2019 (21:00-22:00 UTC).  Staff have posted to the wiki space the action items and notes.  Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki.

Best Regards,
Julie
Julie Hedlund, Policy Director

ACTIONS & NOTES:

Actions:

1. Meeting Timing: Staff will send a Doodle to see whether the current time is still preferable or whether a new time will encourage more attendance.
2. Article 4 Accountability and Review – Sections 4.2 & 4.3: Staff will a) develop a new draft with David McAuley and b) circulate to the DT for review.
3. Section 18.12 Special IFRs – GNSO Input Process: Staff to put text of GNSO Input Procedure into a Google document for DT members to edit as possible Special IFR procedures/guidelines.

Notes:

1. Updates to Statements of Interest (SOIs): No updates provided.

2. Revised Draft of Guidelines/Templates for Article 4 Accountability and Review – Sections 4.2 & 4.3:

Comments from David McAuley:
-- Page 2 and 3: References to 4.2 and 4.3 -- highlight the fact that one is in annex D and one is in the main body of the Bylaws.
-- Page 3, para 4, change to "request or support"
-- Page 4, Add language/template for whether and when the GNSO wants to support an IRP (not covered by the Reconsideration Request form).
ACTION ITEM: Staff will 1) develop a new draft with David McAuley and 2) circulate to the DT for review.

3. Review and Discuss Approach for Guidelines for 18.12 Special IANA Naming Function Reviews (IFRs):

a.  GNSO Input Process: DT members should review the GIP and in the context of the initiation of a Special IFR on the IANA function. See questions below.  The GIP is at: https://gnso.icann.org/en/council/annex-3-input-process-manual-18jun18-en.pdf [gnso.icann.org]<https://urldefense.proofpoint.com/v2/url?u=https-3A__gnso.icann.org_en_council_annex-2D3-2Dinput-2Dprocess-2Dmanual-2D18jun18-2Den.pdf&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=Va_fus_ZnBC6TNp77ZQp4XhF5HjnE7SxTCBq-_G-15Y&s=pzHAByhFhXd88k_sGmg5Z_h9W_lvl9s3rp_qSmOXHGo&e=>
-- Is it useful, is anything missing -- a gap analysis.  Should help to identify any GNSO-specific items.  If we do need something else suggest what that could be.

Discussion:
-- Note that changes to GNSO Operating Procedures need to go out for public comment and be approved by the Council.
-- Could consider referencing the GIP or using another process.
-- GIP seems to be fairly broad with flexibility.
-- Link back to a Special IFR -- doesn't seem to quite fit.  Doesn't arise to the level of seriousness of a Special IFR.
-- Could use the form of the GIP but adjust it to a Special IFR.
-- Impossible to know in advance what is necessary.
-- Not sure we need to add points to the GIP -- could it be sufficient; rather than redrafting the GIP produce guidance for using the GIP for a Special IFR.
ACTION ITEM: Put GIP language in a Google doc to customize for Special IFRs as a guidance document.  Highlight what we think is necessary for the Special IFR.  Can note time requirements for specific steps.

b.  Coordination with the ccNSO Guidelines Review Committee: DT members should think about what needs to be documented such as timing, consultation, and how to make a final joint decision.

Discussion:
-- Might want a formal process based on the seriousness of the subject matter.
-- Having some sort of a record that the GNSO and ccNSO have discussed whether or not to bring a Special IFR.  Such as a letter.

4. Next Meeting:

-- The next meeting is in 3 weeks on 01 May.
-- The Sub Team will take up the question of coordination with ccNSO.
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