[Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 27 February 21:00 UTC

[Julie Hedlund]

Dear all,

Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 27 February 2019 (21:00-22:00 UTC).  Staff have posted to the wiki space the action items and notes.  Please note that these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at: https://community.icann.org/pages/viewpage.action?pageId=102146169.

Best Regards,
Julie
Julie Hedlund, Policy Director

ACTIONS & NOTES:

Action Items:

  1.  The GNSO Secretariat to schedule a meeting on 27 March 2019 at 21:00 UTC for 60 minutes.
  2.  Draft Guidelines and Templates for Sections 4.2 Community Independent Review Process (IRP) and 4.3 Independent Review Process (IRP):
     *   Staff to keep the Google document open until David McAuley has a chance to add his comments (at least 48 hours).
     *   Staff to develop a final draft for discussion on 27 March.
  3.  Staff to develop a draft estimated timeline for completion of the guidelines/templates.
  4.  Staff to begin development of guidelines/templates for Section 18.12 Special IANA Naming Function Reviews (IFRs)
  5.  Staff to determine if there are other possible actions by the Council that could prevent the GNSO from taking its actions as a Decisional Participant of the Empowered Community (such as blocking a motion circulated with less than required advance notice) [ONGOING]

Notes:

1. Updates to Statements of Interest (SOIs): No updates provided.

2. Review and Discuss Draft of Guidelines/Templates for Sections 4.2 and 4.3.  See: https://docs.google.com/document/d/1D127ORbHLRk8FeD9j2W-b8_4wKlkaPW-mK33H01l8Us/edit?usp=sharing

General Comments:
-- Good first draft.
-- Technical comments: nomenclature of sections and articles -- need for some precision (as to parts of the Bylaws).  Example: suggest using "RIP Claimant" as from "Reconsidration Requestor".
-- Leave the Google document open for more comments.
-- Edits relating to whether it's "GNSO Council" or "GNSO".  The GNSO Operating Procedures are Council specific.   The Bylaws refer to the "GNSO" but the GNSO Operating Procedures refer to the GNSO Council.
-- Want to avoid any kind of confusion -- they are the "GNSO Operating Procedures", not "GNSO Council Operating Procedures".

Specific comments:
Page 8, Changes to Reconsideration Request form, but this is an ICANN Org form, so not sure we can suggest changes to it.  We can pass on the suggested changes as an FYI.
Page 11, In the motion, is it appropriate for staff to send the Reconsideration Request form.  Should it be from the EC Representative?  Or the GNSO Council?  Instead say, "Council leadership on behalf of the appointed GNSO Rep to the Empowered Community Administration shall send".
Page 6, Reconsideration Request form:
Page 10, 4.2 Motion Template – under resolved clause 3, add "timely/immediately"

4. Next steps/next meeting:

-- Schedule next meeting on 27 March.
-- Staff to complete the final draft prior to 27 March.
-- DT to Work on Section 18.12 Special IFRs  -- Draft for 27 March.
-- Staff to draft an estimated timeline for completing the work.
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