[Gnso-bylaws-dt] PLEASE READ: URGENT NEXT STEPS to finalising our work

[Ariel Liang]

Hello all,

Thank you very much for David and Wolf-Ulrich’s diligent review of 3.1, 3.2 and 3.3 over the weekend! I have incorporated their input and ported changes to applicable sections across the board. All three documents are now clean.

The links to all guidelines remain unchanged, and are linked from the work plan table here: https://docs.google.com/document/d/1yeydtqli8UWOrrvChIf9EMprGxo0pOr5lcadM-n0PnY/edit?usp=sharing

For your convenience, I c/p the text about the second task in Heather’s previous email below.

Thank you all for your time and hard work!

Best Regards,
Ariel

==
SECOND: REVIEW OF FULL PACKAGE - TO COMPLETE BY NEXT FRIDAY, 11 OCTOBER in your time zone: Ariel has added a table at the top of our work plan to set out each Guideline/Template we have developed. WORKPLAN found here (https://docs.google.com/document/d/1yeydtqli8UWOrrvChIf9EMprGxo0pOr5lcadM-n0PnY/edit?usp=sharing [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1yeydtqli8UWOrrvChIf9EMprGxo0pOr5lcadM-2Dn0PnY_edit-3Fusp-3Dsharing&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=dRzB-YypMqj9AZjlP_sZHORJtVF4M6AI0vip1lbQy10&m=FKEFRNNpRCTlhw3kf88j4qesstIdINqi6eRttJWGobA&s=C8htFdqalGuwwsb2fqYYeB6bGKozqZ_VSLvj5d9RblQ&e=>). I have randomly nominated an active DT member to each Guideline. If you are completely dissatisfied with your allocated document, please convince another DT member to swap with you (bear with me please, as we don't have too much time to rock-paper-scissors over who gets what). I'm happy to take on 2 reviews to complete the list unless a DT member who was not allocated a doc wants to take on a review. Starting from next Monday morning, 7 October (please wait until Monday morning so Julie, Ariel and I can ensure that 3.1, 3.2 and 3.3 are ready and port any relevant changes across to the other docs) please review your allocated document next week. When your review is complete, indicate so in the workplan table by typing 'yes' or 'complete' into the relevant box in the chart. Ariel has diligently ported backwards to earlier documents our learnings and decisions from the more recent documents, but we're all more experienced now, and this final review may catch further things we didn't think about earlier in the year. If you find any issues of concern in your review, please raise them ASAP on the DT list, making very clear which document you're referring to and what the problem is.


From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces at icann.org> on behalf of Heather Forrest <haforrestesq at gmail.com>
Date: Monday, October 7, 2019 at 5:45 AM
To: "Wolf-Ulrich.Knoben" <wolf-ulrich.knoben at t-online.de>
Cc: "gnso-bylaws-dt at icann.org" <gnso-bylaws-dt at icann.org>
Subject: Re: [Gnso-bylaws-dt] PLEASE READ: URGENT NEXT STEPS to finalising our work

Thanks very much, David and Wolf-Ulrich. Very much appreciated! As Sunday has now drawn to a close in all of our respective time zones, I'll assume we've concluded on 3.1, 3.2 and 3.3.

Ariel, may we ask you to produce final versions of 3.1, 3.2 and 3.3 for us and link to the work plan table of final review allocations, please?

Wolf-Ulrich, we'll refer the question you have raised to Legal and forge ahead with final reviews in the meantime.

Last week I sent a 'heads-up' message to the GNSO Council, and based on the response it's very likely that Council will take the weeks between October document deadline and the Montreal meeting to review the package. I'll forward that email and reply to the list so that our DT record is complete. We'll potentially need to help Council prepare for the ccNSO's Fundamental Bylaw amendment Community Forum taking place in Montreal, perhaps by explaining our relevant Guidelines/Templates for that process. We'll also need to get Council leadership prepped for Montreal and the finalisation of the Joint Consultation Guidelines with the ccNSO. But... one step at a time... final reviews of the docs is our only task this week! Thanks very much to everyone for their hard work.

Best wishes,

Heather

On Mon, Oct 7, 2019 at 7:51 AM Wolf-Ulrich.Knoben <wolf-ulrich.knoben at t-online.de<mailto:wolf-ulrich.knoben at t-online.de>> wrote:

Hi all,

I also went through 3.1 - 3.3 with one substantive comment only regarding (3.2) the distinction between the two council voting cases. I think a quick bylaws compliance check from ICANN Legal could put us (at least myself) on the safe side.

Thanks and best regards

Wolf-Ulrich


Am 06.10.2019 um 19:00 schrieb McAuley, David via Gnso-bylaws-dt:
Thanks Heather,

I have completed the First assignment regarding 3.1, 3.2, and 3.3 – made some few minor editorial (non-substantive) comments.

Best wishes,
David

David McAuley
Sr International Policy & Business Development Manager
Verisign Inc.
703-948-4154

From: Gnso-bylaws-dt <gnso-bylaws-dt-bounces at icann.org><mailto:gnso-bylaws-dt-bounces at icann.org> On Behalf Of Heather Forrest
Sent: Thursday, October 03, 2019 8:19 PM
To: gnso-bylaws-dt at icann.org<mailto:gnso-bylaws-dt at icann.org>
Subject: [EXTERNAL] [Gnso-bylaws-dt] PLEASE READ: URGENT NEXT STEPS to finalising our work

Dear DT colleagues,

We have reached the end of our work plan! There are 2 things immediately left to do (we'll circle back to clean up the last item, the Joint Consultation Guidelines with ccNSO, once our looming deadline to Council is met). To meet Council's document deadline, both tasks must be done before Monday, 14 October:

FIRST: FINALIZE 3.1, 3.2 and 3.3 - TO COMPLETE BY THIS SUNDAY, 6 OCTOBER in your time zone: Ariel has worked diligently to clean up these documents following our call, and I have reviewed her edits and tinkered a bit further. Please can all DT members review these, with particular attention to:
•  3.2 - the revisions to 4.2.3 (SO/AC Director Removal Petition Review and Certification of Completeness): Ariel has tidied up, and you will see I have also further added the words 'Certification of Completeness' in the heading of this section and some plain-English introductory words in the introduction at the bottom of page 1 to more clearly distinguish between Certification of Completeness by Council leadership;  Acceptance of the Petition by Vote of Relevant House; and Approval of Petition by entire Council. The same language has been ported to 2.2/2.3, 3.1, and 3.3 as well.
•  3.3 - the revisions to  4.2.4 (GNSO Community Feedback on Certified Board Recall Petition) to address David's comment to specify the help from staff to compile, and if time permits, summarise, any comments received through Community Feedback. The same language has been ported to other relevant sections in 1.3/1.4, 2.2/2.3, 3.1, 3.2, and 3.3 (as noted in Ariel’s response to David).
SECOND: REVIEW OF FULL PACKAGE - TO COMPLETE BY NEXT FRIDAY, 11 OCTOBER in your time zone: Ariel has added a table at the top of our work plan to set out each Guideline/Template we have developed. WORKPLAN found here (https://docs.google.com/document/d/1yeydtqli8UWOrrvChIf9EMprGxo0pOr5lcadM-n0PnY/edit?usp=sharing [docs.google.com]<https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1yeydtqli8UWOrrvChIf9EMprGxo0pOr5lcadM-2Dn0PnY_edit-3Fusp-3Dsharing&d=DwMFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=dRzB-YypMqj9AZjlP_sZHORJtVF4M6AI0vip1lbQy10&m=FKEFRNNpRCTlhw3kf88j4qesstIdINqi6eRttJWGobA&s=C8htFdqalGuwwsb2fqYYeB6bGKozqZ_VSLvj5d9RblQ&e=>). I have randomly nominated an active DT member to each Guideline. If you are completely dissatisfied with your allocated document, please convince another DT member to swap with you (bear with me please, as we don't have too much time to rock-paper-scissors over who gets what). I'm happy to take on 2 reviews to complete the list unless a DT member who was not allocated a doc wants to take on a review. Starting from next Monday morning, 7 October (please wait until Monday morning so Julie, Ariel and I can ensure that 3.1, 3.2 and 3.3 are ready and port any relevant changes across to the other docs) please review your allocated document next week. When your review is complete, indicate so in the workplan table by typing 'yes' or 'complete' into the relevant box in the chart. Ariel has diligently ported backwards to earlier documents our learnings and decisions from the more recent documents, but we're all more experienced now, and this final review may catch further things we didn't think about earlier in the year. If you find any issues of concern in your review, please raise them ASAP on the DT list, making very clear which document you're referring to and what the problem is.
Very best wishes to all,

Heather



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