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<p class="MsoNormal">Thanks so much Heather! I think your rewrite is important and worded diplomatically too
<span style="font-family:"Apple Color Emoji"">☺</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Kind regards,<o:p></o:p></p>
<p class="MsoNormal">Julie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Heather Forrest <haforrestesq@gmail.com><br>
<b>Date: </b>Thursday, May 30, 2019 at 9:04 PM<br>
<b>To: </b>Julie Hedlund <julie.hedlund@icann.org><br>
<b>Cc: </b>"gnso-bylaws-dt@icann.org" <gnso-bylaws-dt@icann.org><br>
<b>Subject: </b>[Ext] Re: [Gnso-bylaws-dt] REVISED FOR REVIEW: Guidelines for How to Use the GNSO Input Process for a Special IFR 30 May 2019<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thanks, Julie and Ariel. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">These updates around "consideration" look good. I have tinkered with the last sentence to try to emphasise the need for all of us, whether we like it or not, to move swiftly, and not to use failure to do so as a means of blowing up the
final outcome. Frankly, I found this difficult to word diplomatically and clearly, so any improvements there most welcome!<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Otherwise it looks good to me.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Best wishes,<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Heather<o:p></o:p></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Fri, May 31, 2019 at 7:23 AM Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>> wrote:<o:p></o:p></p>
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<blockquote style="border:none;border-left:solid #CCCCCC 1.0pt;padding:0in 0in 0in 6.0pt;margin-left:4.8pt;margin-right:0in">
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<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Dear DT members,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Per action item 2(a) below from the from the meeting on 30 May, please review the revised
<span lang="EN">Guidelines for How to Use the<span style="color:black"> GNSO Input Process</span> for a Special IFR at<span style="color:black">:</span>
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1uNXALBljWRf6rJcOqSCLoOo-5F4Axe188Mp5JWxnfb-5FlI_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=2gE1IC1-uuLuj7fL2MKh5WHqRg7yH5-ipPI8ZP_XMLc&s=mRSXoOfi9z61jPBZT-_zCMx2x5JinCtKfj0Hsr_veqg&e=" target="_blank">
https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnfb_lI/edit?usp=sharing [docs.google.com]</a>
<b><i>In particular, please see the suggested changes in section </i></b></span><b><i>4.5 GIP Outcomes and Processes, on page 3 of the document.</i></b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> The document will be on the agenda for the next meeting on
<b>Wednesday, 12 June at 21:00 UTC</b>. In the meantime, DT members are encouraged to make suggested edits and comments in the Google document.
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Thank you very much for your consideration.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Kind regards,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Julie<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Julie Hedlund, Policy Director
<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b><span style="color:black">From:
</span></b><span style="color:black">Gnso-bylaws-dt <<a href="mailto:gnso-bylaws-dt-bounces@icann.org" target="_blank">gnso-bylaws-dt-bounces@icann.org</a>> on behalf of Julie Hedlund <<a href="mailto:julie.hedlund@icann.org" target="_blank">julie.hedlund@icann.org</a>><br>
<b>Date: </b>Thursday, May 30, 2019 at 1:18 PM<br>
<b>To: </b>"<a href="mailto:gnso-bylaws-dt@icann.org" target="_blank">gnso-bylaws-dt@icann.org</a>" <<a href="mailto:gnso-bylaws-dt@icann.org" target="_blank">gnso-bylaws-dt@icann.org</a>><br>
<b>Subject: </b>[Gnso-bylaws-dt] Actions & Notes: GNSO Drafting Team Meeting 29 May 21:00 UTC</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
</div>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">Dear all,<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black">Please see below the action items and notes captured by staff from the<span class="gmail-m3666369351888910154apple-converted-space"> </span>GNSO Drafting
Team meeting held on<span class="gmail-m3666369351888910154apple-converted-space"> </span></span>29 May
<span style="color:black">2019<span class="gmail-m3666369351888910154apple-converted-space"> </span>(21:00-22:00 UTC). Staff have posted to the wiki space the action items and notes. <b><i>Please note that these<span class="gmail-m3666369351888910154apple-converted-space"> </span>are<span class="gmail-m3666369351888910154apple-converted-space"> </span>high-level
notes and are not meant as a substitute for the recording, chat room, or transcript</i></b><i>.</i> The recording, AC chat,<span class="gmail-m3666369351888910154apple-converted-space"> </span>transcript<span class="gmail-m3666369351888910154apple-converted-space"> </span>and
attendance records are posted on the wiki</span><span class="gmail-m3666369351888910154apple-converted-space"> at:
<a href="https://community.icann.org/pages/viewpage.action?pageId=111380332" target="_blank">
https://community.icann.org/pages/viewpage.action?pageId=111380332</a>. </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;font-variant-caps:normal;text-align:start;word-spacing:0px">
<span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;font-variant-caps:normal;text-align:start;word-spacing:0px">
<span style="color:black">Best Regards,</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;font-variant-caps:normal;text-align:start;word-spacing:0px">
<span style="color:black">Julie</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;font-variant-caps:normal;text-align:start;word-spacing:0px">
<span style="color:black">Julie Hedlund, Policy Director</span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>ACTIONS & NOTES:</b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>Actions:</b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l0 level1 lfo1">
<b>Timeline/Work plan:</b> <o:p></o:p></li></ol>
<p class="gmail-m3666369351888910154msolistparagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><i><u>Staff</u></i></b><b><i> </i></b>will confirm that the DT will not need time on the GNSO Council agenda at ICANN65, but will provide an update separately.<o:p></o:p></p>
<p class="gmail-m3666369351888910154msolistparagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l3 level1 lfo2">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><i><u>Staff and Heather</u></i></b> will update the timeline/Work plan and send to the DT to review.<o:p></o:p></p>
<ol start="2" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l1 level1 lfo3">
<b>Section 18.12 Special IFRs:</b><o:p></o:p></li></ol>
<p class="gmail-m3666369351888910154msolistparagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l2 level1 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><i><u>Staff </u></i></b>will revise Section 4.0 Guidelines for Using the GNSO Input Process for a Special IFR.<o:p></o:p></p>
<p class="gmail-m3666369351888910154msolistparagraph" style="margin-left:.75in;text-indent:-.25in;mso-list:l2 level1 lfo4">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><i><u>Staff </u></i></b>will check the status of the ccNSO GRC review of Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR<o:p></o:p></p>
<ol start="3" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo5">
<b>Section 1.3 Approval Action Community Forum:</b> <b><i><u>DT members</u></i></b> will review.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo5">
<b>Section 2.2 Petition Process for Specified Actions and 2.3 Rejection Action Community Forum:
<i><u>DT members</u></i></b> will review.<o:p></o:p></li><li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo5">
<b><u>Section 3.1 (Nominating Committee Director Removal Process), Section 3.2 (SO/AC Director Removal Process), and Section 3.3 (Board Recall Process)</u></b><b>: S<i><u>taff</u></i>
</b>will draft guidelines.<o:p></o:p></li></ol>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>Notes:</b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">1. Updates to Statements of Interest (SOIs): No updates provided.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">2. Section 18.12 Special IFRs:<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">a. Review Guidelines for How to Use the GNSO Input Process for a Special IFR:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1uNXALBljWRf6rJcOqSCLoOo-5F4Axe188Mp5JWxnfb-5FlI_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=7AJc-3JZvzlwih9dMiTU_UI3rkejSZ0whTsDyJICg4A&s=enyWpE7CtdG2mGFpoXSMvmj0RvM7jxLjRzOaFoRNRvw&e=" target="_blank">
https://docs.google.com/document/d/1uNXALBljWRf6rJcOqSCLoOo_4Axe188Mp5JWxnfb_lI/edit?usp=sharing [docs.google.com]</a><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">4.3 Minimum requirements for a GIP Initiation Request<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">-- Doesn’t indicate to whom the request is provided (GNSO Secretariat)?<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">4.4 Initiation of a GIP<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">-- Doesn’t indicate how the vote would be taken -- Council meeting or vote outside a meeting.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">-- Many of the details are already in the GNSO Operating Procedures.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">4.5 GIP Outcomes and Processes<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">-- What do we mean by “considered” -- this is language from the Bylaws. <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>ACTION ITEM: Staff will suggest alternate language in a revised draft for the DT to review.</b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">4.9 Transmission of the Outcome of the GIP<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">-- Have the GNSO Secretariat to transmit the results to the EC representative.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">-- Pay attention to who is appointed to the IANA CSC/PTI.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">b. Review Guidelines for GNSO-ccNSO Consultation on Initiating a Special IFR:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1ol8461abkOqzXSahZKkuLL-2D7GxDWklmA0wnK1CKwfgY_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=7AJc-3JZvzlwih9dMiTU_UI3rkejSZ0whTsDyJICg4A&s=r6IP_Fm6sJE7sp2SVvIpFBoAHQ9bhJwbNYHD0m7-pho&e=" target="_blank">
https://docs.google.com/document/d/1ol8461abkOqzXSahZKkuLL-7GxDWklmA0wnK1CKwfgY/edit?usp=sharing [docs.google.com]</a><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">-- Wait to see what the ccNSO does before we edit the guidelines.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">3. Timeline/Work Plan<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">-- Send full package to the GNSO Council at once, not in dribs and drabs.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">-- Look at July or August.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto">-- Next meeting: 12 June.<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>ACTION ITEMS:
</b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>-- Update Council that we will not meet our original timeline.</b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"><b>-- Heather and staff will update the work plan.</b><o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto"> <o:p></o:p></p>
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