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<p class="MsoNormal"><span style="color:black">Dear ccNSO GRC and GNSO DT members,</span><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<span style="color:black">The ccNSO GRC and the GNSO DT had a very productive joint meeting on Monday, 15 July, to review the questions and consider responses to the questions previously identified by the GRC (attached), and determine revisions to the guidelines.
Thanks to all who were available to attend that meeting and to participate.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Per the action items<span class="apple-converted-space"> </span>below from that meeting, please review<span class="apple-converted-space"> the
</span>draft<span class="apple-converted-space"> </span>of the Revised Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR 15 July 2019 (15 July 2019)<span class="apple-converted-space"> </span>at:<span class="apple-converted-space"> <o:p></o:p></span></span></p>
<p class="MsoNormal"><span class="apple-converted-space"><span style="color:black"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span class="apple-converted-space"><span style="color:black">CLEAN VERSION:
<a href="https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2TEt10/edit?usp=sharing">
https://docs.google.com/document/d/1OnFqzjkFTJEw0rzvaiBqAKLVnbbli-c_5t9aV2TEt10/edit?usp=sharing</a> (permission set to suggestions/comment)<o:p></o:p></span></span></p>
<p class="MsoNormal"><span class="apple-converted-space"><span style="color:black">REDLINE VERSION:
<a href="https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daPmnbI/edit?usp=sharing">
https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daPmnbI/edit?usp=sharing</a> (permission set to view)<o:p></o:p></span></span></p>
<p class="MsoNormal"><span class="apple-converted-space"><span style="color:black"><o:p> </o:p></span></span></p>
<p class="MsoNormal"><span style="color:black">Please also see Word versions of the clean and redlined documents, as well as a list of all draft documents including the current versions, on the wiki at:<span class="apple-converted-space"> </span></span><a href="https://community.icann.org/display/GBIDT/Templates+and+Guidelines">https://community.icann.org/display/GBIDT/Templates+and+Guidelines</a><span style="color:black">.</span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">GNSO DT Support Staff worked closely with Heather Forrest and David McCauley to revise the document to capture the action items and discussion in the Google and Word documents.
<b><i>We request that the members of your two groups should review at your earliest convenience the revised version of the guidelines</i></b>. If you have suggested edits/comments it will be very helpful if you could include them in the
<b>CLEAN </b>version of the Google document. The REDLINE version is primarily for reference.<o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<span style="color:black">Thank you very much for your consideration as we finalize these guidelines.<o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<span style="color:black"> <o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<span style="color:black">Kind regards,<o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<span style="color:black">Julie & Ariel<o:p></o:p></span></p>
<p class="MsoNormal" style="font-variant-caps: normal;orphans: auto;text-align:start;widows: auto;-webkit-text-size-adjust: auto;-webkit-text-stroke-width: 0px;caret-color: rgb(0, 0, 0);word-spacing:0px">
<span style="color:black">Julie Hedlund and Ariel Liang<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="color:black">From: </span></b><span style="color:black">Joke Braeken <joke.braeken@icann.org><br>
<b>Date: </b>Monday, July 15, 2019 at 8:45 AM<br>
<b>To: </b>ccnso-grc <ccnso-grc@icann.org>, Julie Hedlund <julie.hedlund@icann.org>, Ariel Liang <ariel.liang@icann.org><br>
<b>Subject: </b>NOTES: GRC | Monday, 15 July 2019 at 12:00 UTC<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
</div>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt">Hello everyone.</span><o:p></o:p></p>
<p class="MsoNormal"><span lang="EN-GB" style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Please find included below the notes and action items the joint meeting between the GRC and the GNSO drafting team on Monday, 15 July 2019 at 12:00 UTC</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Best regards,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Joke Braeken</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;color:black">ACTION ITEMS:</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><b><i><span style="font-size:11.0pt;color:black">Action item #1:</span></i></b><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;color:black">Q3. David McAuley to suggest alternative language, with added flexibility.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;color:black">[completed by Julie Hedlund]</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><b><i><span style="font-size:11.0pt;color:black">Action item #2:</span></i></b><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;color:black">Q5. David McAuley to suggest alternative language</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;color:black">Q5. GNSO staff to verify the guideline to ensure there is a formal reference in the guidelines to note that the work is concluded. </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><b><i><span style="font-size:11.0pt;color:black">Action item #3:</span></i></b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;color:black">Julie Hedlund to update the guidelines document based on today’s discussion, and share the revised text with the GNSO DT, and GRC. Incorporate the timing into the guideline
document.</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><b><i><span style="font-size:11.0pt;color:black">Action item #4:</span></i></b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;color:black">Staff will adjust the timeline to show the maximum and minimum timing</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><span style="font-size:14.0pt;color:black">NOTES:</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo3;vertical-align:baseline">
<b><span style="font-size:11.0pt">Welcome and roll call</span></b><o:p></o:p></li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Attendance will be taken based on who is on Zoom. Apologies from: Alyssa Moore. Calls will be recorded and posted on the public wiki. Please remember to mute your phones and microphones when
not speaking.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in;mso-list:l0 level1 lfo5;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">2.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><span style="font-size:11.0pt;color:black">Special IFR </span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Julie Hedlund: questions from the previous meeting. Edits/suggestions in red by David McAuley.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">David McAuley: 5 questions displayed on screen. Suggestions by David to the GNSO design team.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt;color:black">Q1. when to establish sIFR?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">First to PTI Board, then to ICANN CEO and then to the Board.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt;color:black">Q2. GNSO and ccNSO councils working together. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">SICT to issue statement, and mention both councils signed off on it.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Support by Heather. Helpful to have guidelines. Flexible timing is appreciated.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt;color:black">Q3. even distribution of the work</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Suggestion for SICT to keep duties under 5.4 and 5.6 and council deals with 5.5. (deciding whether to request a public comment period). “The councils may determine that …” More flexibility might
be needed in the phrasing: avoid being too prescriptive.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><b><i><span style="font-size:11.0pt;color:black">Action item #1:</span></i></b><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt;color:black">Q3. David McAuley to suggest alternative language, with added flexibility.</span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt;color:black">[completed by Julie Hedlund]</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt;color:black">Q4. other avenues to address the PTI issue</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Alternative language suggested</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Steve Del Bianco: It’s an excellent idea to require consideration of alternative means to address an IANA functions problem.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Bart: ICT to suggest to councils to look into alternative means to address the issue around PTI performance. When looking at the timeline, it becomes an issue.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt;color:black">Q5. closing down SICT if the CSC manages to fix the problem.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">No alternative language suggested yet by David.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Bart: close the loop, the process to avoid unclarity on whether to proceed or not.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Heather: do we have a formal way of communicating - regardless of whether SICT has concluded its work or not?</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><b><i><span style="font-size:11.0pt;color:black">Action item #2:</span></i></b><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="font-size:11.0pt;color:black">Q5. David McAuley to suggest alternative language</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;color:black">Q5. GNSO staff to verify the guideline to ensure there is a formal reference in the guidelines to note that the work is concluded. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><b><i><span style="font-size:11.0pt;color:black">Action item #3:</span></i></b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;color:black">Julie Hedlund to update the guidelines document based on today’s discussion, and share the revised text with the GNSO DT, and GRC. Incorporate the timing into the guideline
document.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Bart: speaks to the timeline. Starting point is when CSC sends a formal notification of the GNSO and ccNSO councils. In the meanwhile the CSC did already some actions under the Remedial Action
Procedure. Min 10 days before the notification. More realistically: 30 days.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">During that period, when the Board is informed by the CSC: good timing for the coordination group to be established. Do every year a reminder. Starting point (day 0): CSC notifies both councils
(use a template). Review actions: how long this will take is determined by internal procedures. 3 weeks, maybe less. Inform the Board, and then the Board will call a special review to commence. Call for volunteers, run by ICANN Org. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><b><i><span style="font-size:11.0pt;color:black">Action item #4:</span></i></b><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt;color:black">Staff will adjust the timeline to show the maximum and minimum timing</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Next steps: once the update document is being shared, GRC to review.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Absolute minimum: bylaw requirement? Flexibility not to launch a public consultation.so you can get rid of 45 days.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Critical part: how long do the councils need? </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">GNSO staff to share the document by the end of the week. Suggestion to conclude the work by the end of August.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:0in;text-indent:0in;mso-list:l2 level1 lfo7;vertical-align:baseline">
<![if !supportLists]><span style="mso-list:Ignore">3.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]><b><span style="font-size:11.0pt;color:black">AOB</span></b><o:p></o:p></p>
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</span></span><![endif]><b><span style="font-size:11.0pt;color:black">Closure</span></b><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Thank you all.</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black">Joke Braeken</span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black">ccNSO Policy Advisor </span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black"><a href="mailto:joke.braeken@icann.org"><span style="color:blue">joke.braeken@icann.org</span></a></span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black">Follow @ccNSO on Twitter: <a href="https://twitter.com/ccNSO"><span style="color:#954F72">https://twitter.com/ccNSO</span></a></span><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:10.5pt;color:black">Follow the ccNSO on Facebook: <a href="https://www.facebook.com/ccnso/"><span style="color:#954F72">https://www.facebook.com/ccnso/</span></a></span><o:p></o:p></p>
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