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<p class="MsoNormal">Dear members of the drafting team:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As we work on guidelines that touch on approval actions and rejection actions I thought it would be useful to summarize the timelines provided for in the Bylaws, so we could have them easily at hand if needed.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Below are my notes on the approval action timeline considerations – I hope to separately send an email on rejection action considerations timelines but will probably not be able to do that today.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">The bylaws are complicated – if anyone wants to do a double-check on these that would be welcome.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<p class="MsoNormal">David<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">David McAuley<o:p></o:p></p>
<p class="MsoNormal">Sr International Policy & Business Development Manager<o:p></o:p></p>
<p class="MsoNormal">Verisign Inc.<o:p></o:p></p>
<p class="MsoNormal">703-948-4154<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ICANN Bylaws Annex D – Approval Actions</b> – <b>timeline:</b><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">This involves approval of these items (as per Annex D, Section 1.1):<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:11.25pt;margin-left:51.0pt;text-indent:-.25in;mso-list:l1 level1 lfo2;background:white">
<![if !supportLists]><span style="mso-list:Ignore">a.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Fundamental Bylaw Amendments, as contemplated by <u>Section 25.2</u> of the Bylaws;<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:11.25pt;margin-left:51.0pt;text-indent:-.25in;mso-list:l1 level1 lfo2;background:white">
<![if !supportLists]><span style="mso-list:Ignore">b.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Articles Amendments, as contemplated by <u>Section 25.2</u> of the Bylaws; and<o:p></o:p></p>
<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:11.25pt;margin-left:51.0pt;text-indent:-.25in;mso-list:l1 level1 lfo2;background:white">
<![if !supportLists]><span style="mso-list:Ignore">c.<span style="font:7.0pt "Times New Roman"">
</span></span><![endif]>Asset Sales, as contemplated by <u>Article 26</u> of the Bylaws.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:11.25pt;background:white">Approval process/timeline kicked off by an
<b>Approval Action Board Notice</b> (D: 1.2). Such notice must be provided (to EC Admin and Decisional Participants) by Board within
<span style="background:yellow;mso-highlight:yellow">7 days</span> after Board approval of a Fundamental Bylaw or Articles amendment (Bylaw section 25.2(e)).<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:11.25pt;background:white"><b>Approval Action Community Forum</b> (D: 1.3):<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraphCxSpFirst" style="margin-bottom:11.25pt;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l0 level1 lfo5;background:white">
Convened and concluded within <span style="background:yellow;mso-highlight:yellow">
30 days</span> beginning on <b>Approval Action Board Notification Date</b> (date of delivery of Board Notice – see D: 1.2)) and ending on 30<sup>th</sup> date following that date.
<span style="background:yellow;mso-highlight:yellow">However</span>, if requested by EC Administration, the forum shall take place at the next public ICANN meeting and end at 11:59 pm (city of ICANN meeting) on last day of ICANN public meeting. (D: 1.3.c.)<o:p></o:p></li></ol>
<p class="MsoListParagraphCxSpMiddle" style="margin-bottom:11.25pt;mso-add-space:auto;line-height:normal;background:white">
<o:p> </o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:11.25pt;margin-left:0in;mso-add-space:auto;line-height:normal;background:white">
<b>Approval Action Decision Period</b> for Decisional Participants (D: 1.4(a)):<o:p></o:p></p>
<p class="MsoListParagraphCxSpMiddle" style="margin-bottom:11.25pt;mso-add-space:auto;line-height:normal;background:white">
<o:p> </o:p></p>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraphCxSpLast" style="margin-bottom:11.25pt;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l2 level1 lfo8;background:white">
Following the AACF and ending on <span style="background:white">the <span style="background:yellow;mso-highlight:yellow">
21</span><sup>st</sup> day after the expiration of the AACF Period each Decisional Participant shall inform the </span>EC<span style="background:white"> Administration in writing as to whether such DP (i) supports such Approval Action, (ii) objects to such
Approval Action or (iii) abstains from the matter (which shall not count as supporting or objecting) and forward such notice to the Secretary for </span>ICANN<span style="background:white">. If a DP does not so inform the </span>EC<span style="background:white"> Administration
prior to the expiration of the AADP, the DP shall be deemed to have abstained (even if such DP informs the </span>EC<span style="background:white"> Administration following the expiration of the AADP).</span><o:p></o:p></li></ol>
<p class="MsoNormal" style="margin-bottom:11.25pt;background:white"><b>Approval Action Decision</b> (D: 1.4(b)):<o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="a">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-bottom:11.25pt;margin-left:0in;mso-add-space:auto;line-height:normal;mso-list:l2 level2 lfo8;background:white">
EC Admin has to deliver written notice/certification of approval to Secretary within
<b><span style="background:yellow;mso-highlight:yellow">24 hours</span></b> of expiration of AADP
<u>or else FB/Articles amendment is null and void</u> (see Bylaw section 25.2(g)).
<o:p></o:p></li></ol>
</ol>
<p class="MsoNormal"><o:p> </o:p></p>
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