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<p class="MsoPlainText"><span style="font-size:12.0pt">Dear all,</span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"> </span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">Please see below the action items and notes captured by staff from the GNSO Drafting Team meeting held on 21 August 2019 (21:00-22:00 UTC). Staff have posted these to the wiki space. Please note that
these are high-level notes and are not meant as a substitute for the recording, chat room, or transcript. The recording, AC chat, transcript and attendance records are posted on the wiki at:</span>
<span style="font-size:12.0pt"><a href="https://community.icann.org/pages/viewpage.action?pageId=115639465">https://community.icann.org/pages/viewpage.action?pageId=115639465</a>.
</span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"> </span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">Please note that all versions of the guidelines may be found on the wiki at: https://community.icann.org/display/GBIDT/Templates+and+Guidelines+Depository.
</span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"> </span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">Best Regards,</span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">Julie & Ariel</span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"> </span></p>
<p class="MsoPlainText"><b><span style="font-size:12.0pt">Action Items:</span></b></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"> </span></p>
<p class="MsoNormal">1. 18.12 Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR: Staff will work with Heather and Bart to resolve issues and send the final draft to the DT to review.</p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">2. Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum:
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">a. Staff will accept all changes, resolve all comments, except for those identified in 5.2 and elsewhere (as indicated in the notes below) and send to the DT to review (DONE).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">b. The DT will review the document and provide comments/suggestions, if any, prior to the next meeting on 04 September.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">c. In the cover note to the Council with these guidelines note that there needs to be some kind of a session, perhaps in Cancun, where we walk the SGs and Cs through these documents and make sure they understand
that they cannot hinder a petition.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">3. Section 3.1 Nominating Committee Director removal process, Section 3.2 SO/AC Director Removal Process, Section 3.3 Board recall process:
<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">a. Staff will send the documents to the DT for review (DONE).<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">b. DT will review the documents and provide comments/suggestions, if any, prior to the meeting on 04 September.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">4. AOB: </span><span style="font-size:12.0pt">Form a group of volunteers and ask each to review one of the guidelines documents for clarity and against the Bylaws.</span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoPlainText"><b><o:p> </o:p></b></p>
<p class="MsoPlainText"><b><span style="font-size:12.0pt">Notes:</span></b></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"> </span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">1. Updates to Statements of Interest: No updates provided.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal">2. Update on Coordination with ccNSO GRC re: 18.12 Guidelines for GNSO-ccNSO Joint Consultation on Initiation of a Special IFR:
<a href="https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daPmnbI/edit?usp=sharing%20%5bdocs.google.com%5d">
https://docs.google.com/document/d/1NnaaoWKJWUu0Cw3pphuvT0wycmMIXhQmYyy0daPmnbI/edit?usp=sharing [docs.google.com]</a></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">-- Katrina and Bart put comments into the document, but Katrina’s were put into an older version.</p>
<p class="MsoNormal">-- Ariel has tried to rationalize the changes, but we need to clarify comments with Bart during meeting on 22 August.</p>
<p class="MsoNormal">-- Get the changes nailed down in order to get the revised draft to the DT.</p>
<p class="MsoNormal">-- Question: Are the changes just clarifications, or are they substantive? Answer: Katrina’s comments went to clarity. Those are easy to fix. Bart’s comments have changed substance in ways that don’t work for the GNSO. We will need
to resolve them.</p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">3. Final Discussion: Section 2.2 Petition Process for Specified Actions and Section 2.3 Rejection Action Community Forum (07 August): </span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1g-2DFNo2qm0Ohc6osJJ20sud1O5yDg9xv1v5Ux0n9Z9Ic_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=2pI-Ga-95jjXu63mBgJSf9yH1lrRhayBX778lY51BD0&s=wbW4Q1UQ_rJTaqqFVwehwbtWPZwzVVKCFPNpmPyPEPQ&e=">https://docs.google.com/document/d/1g-FNo2qm0Ohc6osJJ20sud1O5yDg9xv1v5Ux0n9Z9Ic/edit?usp=sharing
[docs.google.com]</a><span style="color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Page 5, Section 4.1:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">-- Checked on the language about an individual and whether an individual had standing to submit a petition. Added clarifying language from the Bylaws.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">-- Question: How are the SGs and Cs involved in that process? The SGs and Cs will have to deal with the petition, but this could be done in different ways. The Council does not dictate their internal processes,
as these are governed by their Bylaws/Charters, and procedures.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">-- Whatever the internal SGs and Cs procedures are, it is important that they do not limit the ability of the individual to file a petition. It needs to be a pass-through mechanism.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">-- Change the language to say that the petition “must” come through the SG or C.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">ACTION ITEM: Need to put this into the cover note to the Council with these guidelines: that there needs to be some kind of a session, perhaps in Cancun, where we walk the SGs and Cs through these documents and
make sure they understand that they cannot hinder a petition.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Page 6, Section 4.2.2:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">-- Put in two sub bullet points to make it clear that the provision applies to both (a) and (b).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:black">Page 7, Section 4.2.3:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black">-- Per David McCauley change the text to include “if time permits”: The Petitioner may revise and resubmit the Petition, if time permits, noting that
<s>however,</s> the updated Petition must be re-submitted no later than the tenth (10) day into the Rejection Action Petition Submission period (as defined in Section 4.2.1 above).<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:black"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">Page 10, Section 4.2.8:<o:p></o:p></span></p>
<p class="MsoNormal">-- Don't need this bullet point: "A statement whether a Rejection Action Community Forum is requested".<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Page 13, Section 4.3.5:<o:p></o:p></p>
<p class="MsoNormal">-- Check the Bylaws to see if a notice needs: A supporting rationale in reasonable detail; Contact information of the GNSO Representative on the EC Administration;<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">Page 14, Section 5.2.1 and 5.2.2 (new sections):<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">-- Is this needed before a community forum: SGs and Cs Feedback
</span>on their support for, objection to, or abstention from the Rejection Action under consideration;</p>
<p class="MsoPlainText"><span style="font-size:12.0pt">-- Question re: timing of compilation of feedback.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">-- Need to clarify the community input process before and after the community forum (see new sections).<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">-- One difference: It seems that the GNSO should have the ability to develop its position internally to be unified in its response at the community forum. But the Bylaws don’t speak to this. Also, there
is some uncertainty in the timing and it may be difficult for the GNSO to develop its position, so the new section includes flexibility.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">ACTION ITEM: DT members should review these new sections and comments.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">Page 16, Section 5.3:<o:p></o:p></span></p>
<p>-- Re: “<span style="color:black">The GNSO Council shall: Take a decision via a simple majority vote [as per the GNSO Operating Procedures] on a motion whether to support, object to, or abstain from the Rejection Action”</span><o:p></o:p></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">Page 17, changes to the timeline:<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">-- Keep these in so they can be reviewed along with the new sections noted above as they relate to Section 5.2 and new sections.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">Page 19, Motion Template Additional Paragraphs:<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">-- Dragged formal actions into motion 1 as a cohesive motion relating to making the EC Rep the contact/liaison with the petitioner. The actions that were deleted were not needed.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">-- Note that these are motion templates, so they can be customized.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">Page 23, as to whether a motion is needed for community input:<o:p></o:p></span></p>
<p class="MsoNormal">-- Add: to the extent the Council has the time, the GNSO may develop and document a GNSO unified position in the form of a motion.<o:p></o:p></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">4. Begin Discussion: Section 3.1 Nominating Committee Director removal process, Section 3.2 SO/AC Director Removal Process, Section 3.3 Board recall process:
<a href="https://docs.google.com/document/d/1YYeAMR5J7a4zN2zTE4LA_hp7sLynsKIqUnQgMWccAy4/edit?usp=sharing%20%5bdocs.google.com%5d">
https://docs.google.com/document/d/1YYeAMR5J7a4zN2zTE4LA_hp7sLynsKIqUnQgMWccAy4/edit?usp=sharing [docs.google.com]</a>;<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1T5AUnP-2DegEPqs9CDoWOzNUmc0dPFROTOlLWPq10QoOc_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=YIDALbh8YIIU9kRjzrBbzga8BJE8ScoKbdbGKV4vgPA&s=aU1aILyaABokvBNljq_ghcqtuzk7AYb14U9_WCHXsYQ&e=">https://docs.google.com/document/d/1T5AUnP-egEPqs9CDoWOzNUmc0dPFROTOlLWPq10QoOc/edit?usp=sharing
[docs.google.com]</a>; and<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1fSv0ELSGLmaABoz2-5FDKXHRsHrG-2DMyihPR1ePpbmamDU_edit-3Fusp-3Dsharing&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=adDIs0WEx_lLwFfrsdovxTYY8GkRHo5ibc8SR3Npdh8&m=YIDALbh8YIIU9kRjzrBbzga8BJE8ScoKbdbGKV4vgPA&s=vfuUJhZmQINGZZUtfk44nnbjgmqRkJVgX89OAmrpG3I&e=">https://docs.google.com/document/d/1fSv0ELSGLmaABoz2_DKXHRsHrG-MyihPR1ePpbmamDU/edit?usp=sharing
[docs.google.com]</a> <o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">-- The three guidelines are very similar, but there are some differences. For example, in the removal of a director there is a requirement for an interview. There also are specific voting thresholds for
the removal of a director.<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">AOB:<o:p></o:p></span></p>
<p class="MsoPlainText"><span style="font-size:12.0pt">-- From David McCauley: Suggest we form a group of volunteers where we ask someone other than the subject matter expert to review one of the guidelines documents.<o:p></o:p></span></p>
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