<html><head></head><body style="word-wrap: break-word; -webkit-nbsp-mode: space; -webkit-line-break: after-white-space; color: rgb(0, 0, 0); font-size: 14px; font-family: Calibri, sans-serif; "><div>Dear Ching,</div><div><br></div><div>The Confirmation is on a revised version of the agenda that Glen has just sent. I have copied it below. It is item 3.3 on the Consent Agenda.</div><div><br></div><div>Best regards,</div><div><br></div><div>Julie</div><div><br></div><div><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><b><span lang="EN-US" style="font-size: 14pt; font-family: Arial, sans-serif; ">Proposed Agenda for the GNSO Council Teleconference 23 January 2013<o:p></o:p></span></b></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">This agenda was established according to the GNSO Council Operating Procedures approved 13 September 2012 for the GNSO Council and updated.<br><<a href="http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf%20" style="color: purple; ">http://gnso.icann.org/en/council/op-procedures-13jun13-en.pdf </a>><br>For convenience:</span><span lang="EN-GB" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></p><ul type="disc" style="margin-bottom: 0cm; font-family: Calibri; font-size: medium; "><li class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">An excerpt of the ICANN Bylaws defining the voting thresholds is provided in Appendix 1 at the end of this agenda.<o:p></o:p></span></li><li class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">An excerpt from the Council Operating Procedures defining the absentee voting procedures is provided in Appendix 2 at the end of this agenda.<o:p></o:p></span></li></ul><p class="MsoNormal" style="margin: 0cm 0cm 12pt; font-size: 11pt; "><u><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Meeting Times 18:00 UTC<br></span></u><b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://tinyurl.com/otro8aq" style="color: purple; ">http://tinyurl.com/otro8aq</a></span></b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Coordinated Universal Time 18:00 UTC<br>10:00 Los Angeles; 13:00 Washington; 18:00 London; 19:00 Brussels; 02:00 Perth</span><span lang="EN-GB" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-family: Arial, sans-serif; ">Dial-in numbers will be sent individually to Council members. Councillors should notify the GNSO Secretariat in advance if a dial out call is needed.<br><br></span><b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">GNSO Council meeting audiocast</span></b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><br></span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://stream.icann.org:8000/gnso.m3u" style="color: purple; "><span lang="EN-US">http://stream.icann.org:8000/gnso.m3u</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></p><p style="margin-right: 0cm; margin-left: 0cm; font-size: 12pt; font-family: 'Times New Roman', serif; "><b><u><span lang="EN-GB" style="font-family: Arial, sans-serif; ">Item 1: Administrative matters (10 mins)<o:p></o:p></span></u></b></p><p style="margin-right: 0cm; margin-left: 0cm; font-size: 12pt; font-family: 'Times New Roman', serif; "><span lang="EN-GB" style="font-family: Arial, sans-serif; ">1.1 Roll Call<br>1.2 Statement of interest updates<br>Bret Fausett<br><a href="https://community.icann.org/display/gnsosoi/Bret+Fausett+SOI" style="color: purple; ">https://community.icann.org/display/gnsosoi/Bret+Fausett+SOI</a><br>1.3 Review/amend agenda<br>1.4. Note the status of minutes for the previous Council meeting per the GNSO Operating Procedures:<br><a href="http://gnso.icann.org/mailing-lists/archives/council/msg15531.html" style="color: purple; ">Minutes of the GNSO Council meetings 20 November 2013</a> part 1 and <a href="http://gnso.icann.org/mailing-lists/archives/council/msg15532.html" style="color: purple; ">part 2</a> will be posted as approved on 23 January 2014.<br><a href="http://gnso.icann.org/mailing-lists/archives/council/msg15533.html" style="color: purple; ">Minutes of the Council meeting 12 December 2013</a> will be posted as approved on 23 January 2014.<br><br><b><u>Item 2: Opening Remarks / Review of Projects & Action List (10 mins)</u></b><o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Review focus areas and provide updates on specific key themes / topics<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Include review of </span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://gnso.icann.org/meetings/projects-list.pdf" style="color: purple; "><span lang="EN-US">Projects List</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> and </span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="https://community.icann.org/display/gnsocouncilmeetings/Action+Items" style="color: purple; "><span lang="EN-US">Action List</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 12pt; font-size: 11pt; "><span style="font-size: 12pt; font-family: Arial, sans-serif; ">Comments or questions arising.<b><u><br><br></u></b></span><b><u><span style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></u></b></p><b style="font-family: Calibri; font-size: medium; "><u><span style="font-size: 12pt; font-family: Arial, sans-serif; "><br clear="all" style="page-break-before: always; "></span></u></b><span style="font-family: Calibri; font-size: medium; "></span><p class="MsoNormal" style="margin: 0cm 0cm 12pt; font-size: 11pt; "><b><u><span style="font-size: 12pt; font-family: Arial, sans-serif; ">Item 3: Consent agenda (5 mins)<o:p></o:p></span></u></b></p><p class="MsoNormal" style="margin: 0cm 0cm 12pt 18pt; font-size: 11pt; text-indent: -18pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">3.1<span style="font-size: 7pt; font-family: 'Times New Roman'; "> </span></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Approve </span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; color: rgb(31, 73, 125); "><a href="http://gnso.icann.org/en/drafts/council-board-igo-ingo-21jan14-en.pdf" style="color: purple; ">Council Recommendations Report on protection of IGO-INGO names and acronyms to the ICANN Board</a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 12pt 18pt; font-size: 11pt; text-indent: -18pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">3.2<span style="font-size: 7pt; font-family: 'Times New Roman'; "> </span></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Confirm Don Blumenthal – RySG as </span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Chair and Steve Metalitz - IPC and Graeme Bunton - RrSG as Vice-Chairs for the Privacy & Proxy Services Accreditation Issues PDP working group.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt 18pt; font-size: 11pt; text-indent: -18pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">3.3<span style="font-size: 7pt; font-family: 'Times New Roman'; "> </span></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> </span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Confirm </span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Chris Dillon – NCSG and Rudi Vansnick – NPOC as co-chairs of the Translation and Transliteration of Contact Information PDP Working Group.<o:p></o:p></span></p><h3 style="margin: 12pt 0cm 3pt; page-break-after: avoid; font-size: 13pt; font-family: Cambria, serif; "><u><span lang="EN-GB" style="font-size: 12pt; font-family: Arial, sans-serif; ">Item 4: MOTION – Metrics and Reporting Working Group Charter (15 mins)<o:p></o:p></span></u></h3><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> </span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">The 2010 Registration Abuse Policies Working Group (RAPWG) identified the an issue relating to Uniformity of Reporting which it described as “need for more uniformity in the mechanisms to initiate, track, and analyze policy-violation reports.” The RAPWG recommended in its Final Report that “the GNSO and the larger ICANN community in general, create and support uniform [problem-] reporting [and report-tracking] processes.” <o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> </span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">The GNSO Council recommended the creation of an </span><span class="MsoHyperlink" style="color: blue; text-decoration: underline; "><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://gnso.icann.org/en/issues/uofr-final-31mar13-en.pdf" style="color: purple; "><span lang="EN-US">Issue Report</span></a></span></span><span style="font-size: 12pt; font-family: Arial, sans-serif; "> </span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">to further research metrics and reporting needs with the aim of improving the policy development process. The report created by ICANN Staff outlined accomplishments regarding reporting and metrics by the Contractual Compliance function and it also reviewed other reporting sources that may be of relevance. <o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> </span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">The GNSO Council subsequently adopted a recommendation to form a non-PDP Working Group tasked with exploring opportunities for developing reporting and metrics processes and/or appropriate standardized methodologies that could better inform fact-based policy development and decision making.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> </span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Here the Council vote on whether to approve the Charter of the Metrics and Reporting Working Group.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> </span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">4.1 - Review the Motion<br>4.2 - Discussion<br>4.3 - Vote (voting threshold – simple majority vote of each house)<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><b><u><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> </span></u></b></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><b><u><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Item 5: INPUT & DISCUSSION – Prospective improvements to the Policy Development Process (15 mins)</span></u></b><span lang="EN-GB" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">The Council is committed to on-going enhancements to the methods of working of the Council and the work initiated and managed by the Council. The PDP process is a cornerstone of policy making within the GNSO and, as such, the work of the Council. The PDP outcomes and associated processes are the subject of focus and attention both within the GNSO and the broader ICANN Community.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">The Council has previously discussed a </span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://gnso.icann.org/en/drafts/pdp-improvements-22aug13-en.pdf" style="color: purple; "><span lang="EN-US">paper prepared by ICANN staff</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> on potential improvements to the PDP process. The discussion is now encapsulated in a table form which has been revised through various discussions at council meetings and on email lists. The document now also includes reference to the related recommendations of the ATRT2. Here the Council will aim to agree concrete next steps including the requirement to form a group to continue this work, particularly with a focus on items 3 & 5 in the table.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">5.1 – </span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://gnso.icann.org/en/drafts/pdp-improvements-table-16jan14-en.pdf" style="color: purple; "><span lang="EN-US">Review of table of prospective PDP Improvements</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> (Marika Konings) <br>5.2 – Discussion<br>5.3 – Next steps<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><b><u><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Item 6: UPDATE – GAC Engagement – the work of the Joint GAC / GNSO Consultation Group (15 mins)<o:p></o:p></span></u></b></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Here the Council will receive an update and discuss any action going forward.</span><b><u><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></u></b></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">6.1 – Status update (Jonathan Robinson)<br>6.2 – Discussion<br>6.3 – Next steps</span><b><u><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></u></b></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><b><u><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Item 7: Update – Forthcoming review of the GNSO (15 mins)<o:p></o:p></span></u></b></p><p style="margin-right: 0cm; margin-left: 0cm; font-size: 12pt; font-family: 'Times New Roman', serif; "><span lang="EN-US" style="font-family: Arial, sans-serif; ">As part of a periodic review process that is built into the ICANN model, ICANN board initiated reviews of the GNSO (and the GNSO Council and related functions) are expected. In order to be informed and effectively prepared for this work, we have begun to engage with the body that commissions such reviews (the structural improvements committee) through its chair, Ray Plazk. <o:p></o:p></span></p><p style="margin-right: 0cm; margin-left: 0cm; font-size: 12pt; font-family: 'Times New Roman', serif; "><span lang="EN-US" style="font-family: Arial, sans-serif; ">The Council will track the planning work of the SIC and, where appropriate; provide relevant input to the process. We will also prepare to undertake a form of self-review in a similar format to that which we expect to arise out of the work of the SIC. A self-review will ensure that we are not only prepared for the board initiated work but also able to flag areas for potential improvement in as timely as possible a manner.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">7.1 – Update (Jennifer Wolfe)<br>7.2 – Discussion<br>7.3 – Next steps<br><br><b><u>Item 8: DISCUSSION – International Internet Governance Issues (15 mins)</u></b><o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Discussions and activity relating to international Internet Governance issues are attracting a great deal of attention in ICANN and related groups. This item is on the agenda to provide an opportunity for discussion within the Council about how this impacts the role and work of the Council and mindful of the scope and remit of the Council, what action the Council should or could be taking.</span><b><u><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><br><br>Item 9: UPDATE & DISCUSSION – Planning for Singapore (15 mins)</span></u></b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Making the most out of the face-to-face meeting time available at the ICANN Meeting in Buenos Aires will take planning. GNSO Council Vice Chair, David Cake will lead this and will be working with the Council and staff on this effort.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Here the Council has the opportunity to feed into plans and provide input based on past experience. Included in this item will be the opportunity to shape the approach to and substance of the Council’s proposed meetings with other groups in such as the CCNSO, the GAC and the ICANN board.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 12pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">9.1 – Update (David Cake)<br>9.2 – Discussion<br>9.3 – Next steps<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 12pt; font-size: 11pt; "><b><u><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Item 10: Any Other Business (10 mins)</span></u></b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></p><ul type="disc" style="margin-bottom: 0cm; font-family: Calibri; font-size: medium; "><li class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; font-family: Calibri, sans-serif; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; color: windowtext; ">Proposal to review SSAC reports and determine whether or not any recommendations impact on GNSO Consensus Policy</span><span lang="EN-GB" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></li></ul><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><br>Appendix 1: GNSO Council Voting Thresholds (ICANN Bylaws, Article X, Section 3)<br></span></b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">9. Except as otherwise specified in these Bylaws, Annex A hereto, or the GNSO Operating Procedures, the default threshold to pass a GNSO Council motion or other voting action requires a simple majority vote of each House. The voting thresholds described below shall apply to the following GNSO actions:</span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">a. Create an Issues Report: requires an affirmative vote of more than one-fourth (1/4) vote of each House or majority of one House.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">b. Initiate a Policy Development Process ("PDP") Within Scope (as described in </span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://www.icann.org/en/about/governance/bylaws#AnnexA" style="color: purple; "><span lang="EN-US">Annex A</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">): requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">c. Initiate a PDP Not Within Scope: requires an affirmative vote of GNSO Supermajority.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">d. Approve a PDP Team Charter for a PDP Within Scope: requires an affirmative vote of more than one-third (1/3) of each House or more than two-thirds (2/3) of one House.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">e. Approve a PDP Team Charter for a PDP Not Within Scope: requires an affirmative vote of a GNSO Supermajority.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">f. Changes to an Approved PDP Team Charter: For any PDP Team Charter approved under d. or e. above, the GNSO Council may approve an amendment to the Charter through a simple majority vote of each House.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">g. Terminate a PDP: Once initiated, and prior to the publication of a Final Report, the GNSO Council may terminate a PDP only for significant cause, upon a motion that passes with a GNSO Supermajority Vote in favor of termination.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">h. Approve a PDP Recommendation Without a GNSO Supermajority: requires an affirmative vote of a majority of each House and further requires that one GNSO Council member representative of at least 3 of the 4 Stakeholder Groups supports the Recommendation.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">i. Approve a PDP Recommendation With a GNSO Supermajority: requires an affirmative vote of a GNSO Supermajority,<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">j. Approve a PDP Recommendation Imposing New Obligations on Certain Contracting Parties: where an ICANN contract provision specifies that "a two-thirds vote of the council" demonstrates the presence of a consensus, the GNSO Supermajority vote threshold will have to be met or exceeded.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">k. Modification of Approved PDP Recommendation: Prior to Final Approval by the ICANN Board, an Approved PDP Recommendation may be modified or amended by the GNSO Council with a GNSO Supermajority vote.<br><br>l. A "GNSO Supermajority" shall mean: (a) two-thirds (2/3) of the Council members of each House, or (b) three-fourths (3/4) of one House and a majority of the other House."<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">Appendix 2: Absentee Voting Procedures (</span></b><b><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://gnso.icann.org/council/gnso-operating-procedures-22sep11-en.pdf" style="color: purple; "><span lang="EN-US">GNSO Operating Procedures 4.4</span></a></span></b><b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">)<br></span></b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">4.4.1 Applicability<br>Absentee voting is permitted for the following limited number of Council motions or measures.<br>a. Initiate a Policy Development Process (PDP);<br>b. Approve a PDP recommendation;<br>c. Recommend amendments to the GNSO Operating Procedures (GOP) or ICANN Bylaws;<br>d. Fill a Council position open for election.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">4.4.2 Absentee ballots, when permitted, must be submitted within the announced time limit, which shall be 72 hours from the meeting’s adjournment. In exceptional circumstances, announced at the time of the vote, the Chair may reduce this time to 24 hours or extend the time to 7 calendar days, provided such amendment is verbally confirmed by all Vice-Chairs present.<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">4.4.3 The GNSO Secretariat will administer, record, and tabulate absentee votes according to these procedures and will provide reasonable means for transmitting and authenticating absentee ballots, which could include voting by telephone, e- mail, web-based interface, or other technologies as may become available.<br>4.4.4 Absentee balloting does not affect quorum requirements. (There must be a quorum for the meeting in which the vote is initiated.)<br>---------------------------------------------------------------------------- <br>Local time between October and March, Winter in the NORTHERN hemisphere <br>---------------------------------------------------------------------------- <br>Reference (Coordinated Universal Time) UTC 15:00 <br>----------------------------------------------------------------------------<br>California, USA (</span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://www.timeanddate.com/library/abbreviations/timezones/na/pst.html" title="Pacific Standard Time" style="color: purple; "><span lang="EN-US">PDT</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">) UTC-7+1DST 10:00 <br>Iowa City, USA (</span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://fr.wikipedia.org/wiki/UTC%E2%88%9206:00" title="UTC-06:00" style="color: purple; "><span lang="EN-US">CST</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">)</span><span lang="EN-US" style="font-size: 12pt; font-family: 'Times New Roman', serif; "> </span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> UTC-6+1DST 12:00<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 12pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">New York/Washington DC, USA (EST) UTC-4+1DST 13:00<br>Rio de Janiero, Brazil (BRST) UTC-2+1DST 16:00<br>Montevideo, Uruguay (</span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://www.timeanddate.com/library/abbreviations/timezones/sa/uyst.html" title="Uruguay Summer Time" style="color: purple; "><span lang="EN-US">UYST</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">) UTC-2+1DST 16:00<br>Buenos Aires, Argentina (</span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://www.timeanddate.com/library/abbreviations/timezones/sa/art.html" title="Argentina Time" style="color: purple; "><span lang="EN-US">ART</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">)</span><span lang="EN-US" style="font-family: Arial, sans-serif; "> UTC-3+0DST 15:00</span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><br>London, United Kingdom (BST) UTC+0DST 18:00 <br>Bonn, Germany (CET) UTC+1+0DST 19:00 <br>Stockholm, Sweden (CET) UTC+1+0DST 19:00<br>Cairo, Egypt, (EET) UTC+2+0DST 20:00<br>Istanbul, Turkey (EEST) UTC+2+0DST 20:00 <br>Ramat Hasharon, Israel(</span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://www.timeanddate.com/library/abbreviations/timezones/asia/ist-israel.html" title="Israel Standard Time" style="color: purple; "><span lang="EN-US">IST</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">) UTC+2+0DST 20:00<br>Beijing/Hong Kong, China <u>(HKT</u> ) UTC+8+0DST 02:00 next day <br>Perth, Australia (</span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://timeanddate.com/library/abbreviations/timezones/au/wst.html" title="Western Standard Time" style="color: purple; "><span lang="EN-US">WST</span></a></span><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; ">) UTC+8+0DST 02:00 next day<br>---------------------------------------------------------------------------- <br>DST starts/ends on last Sunday of March 2014, 2:00 or 3:00 local time (with exceptions)<br>---------------------------------------------------------------------- <br>For other places see </span><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://www.timeanddate.com/" style="color: purple; "><span lang="EN-US">http://www.timeanddate.com</span></a> </span><b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://tinyurl.com/otro8aq" style="color: purple; ">http://tinyurl.com/otro8aq</a></span></b><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "><o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US"> </span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span lang="EN-US" style="font-size: 12pt; font-family: Arial, sans-serif; "> </span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span style="font-size: 12pt; font-family: Arial, sans-serif; ">Glen de Saint Géry<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span style="font-size: 12pt; font-family: Arial, sans-serif; ">GNSO Secretariat<o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="mailto:gnso.secretariat@gnso.icann.org" style="color: purple; ">gnso.secretariat@gnso.icann.org</a><o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><span style="font-size: 12pt; font-family: Arial, sans-serif; "><a href="http://gnso.icann.org/" style="color: purple; ">http://gnso.icann.org</a><o:p></o:p></span></p><p class="MsoNormal" style="margin: 0cm 0cm 0.0001pt; font-size: 11pt; "><o:p> </o:p></p></div><div><br></div><span id="OLK_SRC_BODY_SECTION"><div style="font-family:Calibri; font-size:11pt; text-align:left; color:black; BORDER-BOTTOM: medium none; BORDER-LEFT: medium none; PADDING-BOTTOM: 0in; PADDING-LEFT: 0in; PADDING-RIGHT: 0in; BORDER-TOP: #b5c4df 1pt solid; BORDER-RIGHT: medium none; PADDING-TOP: 3pt"><span style="font-weight:bold">From: </span> Ching Chiao <<a href="mailto:ching.chiao@gmail.com">ching.chiao@gmail.com</a>><br><span style="font-weight:bold">Date: </span> Thursday, January 23, 2014 2:47 AM<br><span style="font-weight:bold">To: </span> Rudi Vansnick <<a href="mailto:rudi.vansnick@isoc.be">rudi.vansnick@isoc.be</a>><br><span style="font-weight:bold">Cc: </span> Julie Hedlund <<a href="mailto:julie.hedlund@icann.org">julie.hedlund@icann.org</a>>, "Dillon, Chris" <<a href="mailto:c.dillon@ucl.ac.uk">c.dillon@ucl.ac.uk</a>><br><span style="font-weight:bold">Subject: </span> Re: [gnso-contactinfo-pdp-wg] Re: GNSO Council Confirmation of Co-Chairs<br></div><div><br></div><div><meta http-equiv="Content-Type" content="text/html; charset=utf-8"><div><div dir="ltr">I did not see contact-info on the Council meeting agenda
<div><a href="http://gnso.icann.org/en/meetings/agenda-council-23jan14-en.htm">http://gnso.icann.org/en/meetings/agenda-council-23jan14-en.htm</a><br></div><div><br></div><div>Will speak to Jonathan and see if we can get Council to approve the appointment of Co-Chairs. Thanks!</div><div><br></div><div>Ching</div></div><div class="gmail_extra"><br><br><div class="gmail_quote">On Thu, Jan 23, 2014 at 3:38 PM, Rudi Vansnick <span dir="ltr">
<<a href="mailto:rudi.vansnick@isoc.be" target="_blank">rudi.vansnick@isoc.be</a>></span> wrote:<br><blockquote class="gmail_quote" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex"><div style="word-wrap:break-word">Dear Julie, Chris,
<div><br></div><div>I do not see any problem with regards a report to be delivered the 27th February. Based on our workplace we could certainly give status and the progress made in the WG. Also, we will be able to present the schedule for the outreach at the Singapore ICANN
meeting.</div><div><br></div><div>Till this afternoon.</div><div><br><div><span style="border-spacing:0px;line-height:normal;text-indent:0px;border-collapse:separate;letter-spacing:normal;text-align:-webkit-auto;font-variant:normal;text-transform:none;white-space:normal;word-spacing:0px"><div style="word-wrap:break-word"><div style="line-height:normal;text-indent:0px;letter-spacing:normal;text-align:-webkit-auto;font-variant:normal;text-transform:none;font-style:normal;white-space:normal;font-family:'Euphemia UCAS';font-weight:normal;word-spacing:0px"><span style="font-size:13px">Rudi Vansnick</span></div><div style="line-height:normal;text-indent:0px;letter-spacing:normal;text-align:-webkit-auto;font-variant:normal;text-transform:none;font-style:normal;white-space:normal;font-family:'Euphemia UCAS';font-weight:normal;word-spacing:0px"><span style="font-size:13px">NPOC chair Policy Committee</span></div><div style="line-height:normal;text-indent:0px;letter-spacing:normal;text-align:-webkit-auto;font-variant:normal;text-transform:none;font-style:normal;white-space:normal;font-family:'Euphemia UCAS';font-weight:normal;word-spacing:0px"><span style="font-size:13px">NPOC treasurer</span></div><div style="line-height:normal;text-indent:0px;letter-spacing:normal;text-align:-webkit-auto;font-variant:normal;text-transform:none;font-style:normal;white-space:normal;font-family:'Euphemia UCAS';font-weight:normal;word-spacing:0px"><span style="font-size:13px"><a href="mailto:rudi.vansnick@npoc.org" target="_blank">rudi.vansnick@npoc.org</a></span></div><div style="line-height:normal;text-indent:0px;letter-spacing:normal;text-align:-webkit-auto;font-variant:normal;text-transform:none;font-style:normal;white-space:normal;font-family:'Euphemia UCAS';font-weight:normal;word-spacing:0px"><span style="font-size:13px">Tel : <a href="tel:%2B32%20%280%299%20329%2039%2016" value="+3293293916" target="_blank">
+32 (0)9 329 39 16</a></span></div><div style="line-height:normal;text-indent:0px;letter-spacing:normal;text-align:-webkit-auto;font-variant:normal;text-transform:none;font-style:normal;white-space:normal;font-family:'Euphemia UCAS';font-weight:normal;word-spacing:0px"><span style="font-size:13px">Mobile : <a href="tel:%2B32%20%280%29475%2028%2016%2032" value="+32475281632" target="_blank">
+32 (0)475 28 16 32</a></span></div><div style="line-height:normal;text-indent:0px;letter-spacing:normal;text-align:-webkit-auto;font-variant:normal;text-transform:none;font-style:normal;white-space:normal;font-family:'Euphemia UCAS';font-weight:normal;word-spacing:0px"><a href="http://www.npoc.org" target="_blank">www.npoc.org</a></div></div></span></div><br><div><div>Op 22-jan.-2014, om 22:10 heeft Julie Hedlund <<a href="mailto:julie.hedlund@icann.org" target="_blank">julie.hedlund@icann.org</a>> het volgende geschreven:</div><div><div class="h5"><br><blockquote type="cite"><div style="word-wrap:break-word;font-size:14px;font-family:Calibri,sans-serif"><div>Dear Chris,</div><div><br></div><div>I apologize if I wasn't clear below, but the update is provided by a member of the GNSO Council — in this case the PDP WG's liaison to the Council, who is Ching Chao. That is one of the purposes of having a liaison. Of course, generally what this means
is that the Co-Chairs provide the update to the Liaison for the Liaison to then provide to the Council. So, in this case you and Rudi could work together (with staff support) to develop a report/update for Ching to provide. This could be in the form of a
brief statement, slides, or whatever you think is most helpful. It may also be possible for you and Rudi to be available on the Council call to answer questions that Ching might not be able to field, if the Council agrees.</div><div><br></div><div>I hope this is more clear, but please let me know if you have questions.</div><div><br></div><div>Best regards,</div><div>Julie</div><div><br></div><span><div style="font-family:Calibri;font-size:11pt;text-align:left;border-width:1pt medium medium;border-style:solid none none;padding:3pt 0in 0in;border-top-color:rgb(181,196,223)"><span style="font-weight:bold">From: </span><Dillon>, Chris <<a href="mailto:c.dillon@ucl.ac.uk" target="_blank">c.dillon@ucl.ac.uk</a>><br><span style="font-weight:bold">Date: </span>Wednesday, January 22, 2014 4:01 PM<br><span style="font-weight:bold">To: </span>Julie Hedlund <<a href="mailto:julie.hedlund@icann.org" target="_blank">julie.hedlund@icann.org</a>>, Rudi Vansnick <<a href="mailto:rudi.vansnick@isoc.be" target="_blank">rudi.vansnick@isoc.be</a>><br><span style="font-weight:bold">Cc: </span>"Dillon, Chris" <<a href="mailto:c.dillon@ucl.ac.uk" target="_blank">c.dillon@ucl.ac.uk</a>>, "<a href="mailto:gnso-contactinfo-pdp-wg@icann.org" target="_blank">gnso-contactinfo-pdp-wg@icann.org</a>" <<a href="mailto:gnso-contactinfo-pdp-wg@icann.org" target="_blank">gnso-contactinfo-pdp-wg@icann.org</a>><br><span style="font-weight:bold">Subject: </span>Re: GNSO Council Confirmation of Co-Chairs<br></div><div><br></div><div><div style="word-wrap:break-word">Dear Julie,
<div><br></div><div>Thank you for the update.</div><div><br></div><div>My instinct is to ask Rudi to give an update on 27 Feb. - are you happy with that, Rudi?</div><div><br></div><div>Regards,</div><div><br></div><div>Chris.<br><div><div style="letter-spacing:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;word-wrap:break-word">
==<br>
Research Associate in Linguistic Computing, Centre for Digital Humanities,<br>
UCL, Gower St, London WC1E 6BT Tel <a href="tel:%2B44%2020%207679%201599" value="+442076791599" target="_blank">+44 20 7679 1599</a> (int 31599) <a href="http://ucl.ac.uk/dis/people/chrisdillon" target="_blank">ucl.ac.uk/dis/people/chrisdillon</a><br></div></div><br><div><div>On 22 Jan 2014, at 18:45, Julie Hedlund <<a href="mailto:julie.hedlund@icann.org" target="_blank">julie.hedlund@icann.org</a>> wrote:</div><br><blockquote type="cite"><div style="font-style:normal;font-variant:normal;font-weight:normal;letter-spacing:normal;line-height:normal;text-align:start;text-indent:0px;text-transform:none;white-space:normal;word-spacing:0px;word-wrap:break-word;font-size:14px;font-family:Calibri,sans-serif"><div>Dear Chris, Rudi, and PDP WG Members,</div><div><br></div><div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3">Per the Working Group Guidelines the Chairs of Working Groups must be confirmed by their Chartering Organization — in this case the GNSO Council. Specifically, the Guidelines say, "Once selected, a Working Group Chair will need
to be confirmed by the Chartering Organization (CO). The newly elected Chair will act on a provisional basis until the Chartering Organization has confirmed the appointment. If there are any objections to the selected Chair, the CO will conduct a vote to establish
whether there is sufficient support for the selected Chair according to the voting procedures of the CO. If not, the Working Group will be requested to reconsider their choice for Chair and return to the CO with a new proposal." </font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3"><br></font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3">The usual procedure is to include the confirmation of chairs as an item on the consent agenda of a GNSO Council meeting, which means that it is not subject to a vote unless there is an objection. Accordingly, the confirmation
of Chris and Rudi as Co-Chairs has been added to the consent agenda for the Council meeting to be held tomorrow, 23 January.</font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3"><br></font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3">Please note that if the Co-Chairs would like updates on the work of the PDP WG to be provided to the Council, per the Working Group Guidelines the PDP WG Liaison to the Council (in this case Ching Chao) will provide them if requested,
either via email or during a Council meeting. Although it is too late to get an update on the agenda for tomorrow's Council meeting, the PDP WG may consider whether to ask Ching to provide an update during the Council meeting on 27 February, or if preferable,
via email to the Council list.</font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3"><br></font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3">Please let me know if you have any questions and I look forward to talking to you tomorrow.</font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3"><br></font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3">Best regards,</font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3"><br></font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3">Julie</font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3"><br></font></div><div style="margin:0cm 0cm 0.0001pt;font-size:12pt;font-family:'Times New Roman',serif"><font face="Calibri" size="3">Julie Hedlund, Policy Director</font></div></div></div></blockquote></div><br></div></div></div></span></div></blockquote></div></div></div><br></div></div></blockquote></div><br><br clear="all"><div><br></div>
-- <br><div dir="ltr"><div style="color:rgb(136,136,136)">Ching Chiao</div><div style="color:rgb(136,136,136)">Founder and CEO</div><div><font color="#888888">www.</font><b><font color="#0000ff">Brandma</font></b><font color="#888888">.co</font></div><div><font color="#888888">+886.918.211372</font></div><div><font color="#888888">+86.135.20187032</font></div><div><br></div><div style="color:rgb(136,136,136)"> </div><div style="color:rgb(136,136,136)"><br></div><div style="color:rgb(136,136,136)"><br></div></div></div></div></div></span></body></html>