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--></style></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt'>Dear Phase 2 Legal Committee,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Please find below the proposed agenda for the first meeting of the Phase 2 Legal Committee, which will take place on <b>Tuesday, 16 July at 14:00 UTC</b>.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Best regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Marika, Berry, and Caitlin<o:p></o:p></span></p><div style='mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.0pt;padding:0in 0in 1.0pt 0in'><p class=MsoNormal style='border:none;padding:0in'><span style='font-size:11.0pt'><o:p> </o:p></span></p></div><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></b></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal style='margin-bottom:12.0pt'><b><span style='font-size:11.0pt'>EPDP Phase 2 Legal Committee Meeting #1<o:p></o:p></span></b></p><p class=MsoNormal style='margin-bottom:12.0pt'><b><span style='font-size:11.0pt'>Proposed Annotated Agenda<o:p></o:p></span></b></p><p class=MsoNormal style='margin-bottom:12.0pt'><b><span style='font-size:11.0pt'>Tuesday, 16 July 14:00 UTC<o:p></o:p></span></b></p><ol style='margin-top:0in' start=1 type=1><li class=MsoNormal style='color:black;margin-bottom:12.0pt;mso-list:l1 level1 lfo1'><b><span style='font-size:11.0pt'>Roll Call & SOI Updates <o:p></o:p></span></b></li></ol><p class=MsoNormal style='margin-left:.25in;text-indent:.25in'><span style='font-size:11.0pt;color:black'>Confirmed EPDP-Legal Team members <o:p></o:p></span></p><ol style='margin-top:0in' start=1 type=1><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>Board – Leon Sanchez*<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>ALAC – Hadia Elminiawi<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>BC – Margie Milam<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>GAC – Laureen Kapin<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>IPC – Brian King<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>ISPCP – Thomas Rickert<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>NCSG – Tatiana Tropina<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>RrSG – Volker Greimann<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>RySG – Kristina Rosette <o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>SSAC – Tara Whalen<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>Staff – Dan Halloran, Caitlin Tubergen<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level2 lfo2'><span style='font-size:11.0pt'>EPDP Leadership – Janis Karklins, Rafik Dammak (ex officio participants with permission to intervene if appropriate and mostly on procedural issues)<o:p></o:p></span></li></ul></ol><p class=MsoNormal style='margin-left:1.0in'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal style='mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in'><span style='font-size:11.0pt;color:black'>*During ICANN65, Janis proposed Leon to chair the Phase 2 Legal Committee calls. Leon agreed to serve as the chair, and no EPDP Team Members registered their objection.<o:p></o:p></span></p><ol style='margin-top:0in' start=2 type=1><li class=MsoListParagraph style='color:black;margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo3'><b><span style='font-size:11.0pt'>Review Legal Committee Process and Working Methods <o:p></o:p></span></b></li></ol><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraphCxSpFirst style='margin-left:73.0pt;mso-add-space:auto;text-indent:-19.0pt;mso-list:l3 level2 lfo3'><![if !supportLists]><span style='font-size:11.0pt;color:black'><span style='mso-list:Ignore'>a)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;color:black'>Similar to the Phase 1 Legal Committee, if the EPDP Team identifies questions it believes are legal in nature, the Phase 2 Legal Committee will vet the questions to determine:<o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='margin-left:73.0pt;mso-add-space:auto;mso-list:l4 level1 lfo4'><span style='font-size:11.0pt'>the questions are truly legal in nature, as opposed to a policy or policy implementation question; <o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:73.0pt;mso-add-space:auto;mso-list:l4 level1 lfo4'><span style='font-size:11.0pt'>the questions are phrased in a neutral manner, avoiding both presumed outcomes as well as constituency positioning; <o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='margin-left:73.0pt;mso-add-space:auto;mso-list:l4 level1 lfo4'><span style='font-size:11.0pt'>the questions are both apposite and timely to the EPDP Team’s work; and<o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='margin-left:73.0pt;mso-add-space:auto;mso-list:l4 level1 lfo4'><span style='font-size:11.0pt'>the limited budget for external legal counsel is being used responsibly. <o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:73.0pt;mso-add-space:auto;text-indent:-19.0pt;mso-list:l3 level2 lfo3'><![if !supportLists]><span style='font-size:11.0pt'><span style='mso-list:Ignore'>b)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Meetings of the Phase 2 Legal Committee will be open to all EPDP Team members, but only appointed members will be invited to speak. Appointed members unable to attend meetings may appoint an alternate to speak during the meeting.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:73.0pt;mso-add-space:auto;text-indent:-19.0pt;mso-list:l3 level2 lfo3'><![if !supportLists]><span style='font-size:11.0pt'><span style='mso-list:Ignore'>c)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt'>Ultimate determinations of the Phase 2 Legal Committee will be shared and signed off with the EPDP Team before questions are sent to Bird & Bird. <o:p></o:p></span></p><p class=MsoNormal style='margin-left:.75in'><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoListParagraphCxSpFirst style='margin-left:73.0pt;mso-add-space:auto;text-indent:-19.0pt;mso-list:l3 level2 lfo3'><![if !supportLists]><span style='font-size:11.0pt;color:black'><span style='mso-list:Ignore'>d)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;color:black'>Questions/Concerns?<o:p></o:p></span></p><p class=MsoListParagraphCxSpMiddle><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><ol style='margin-top:0in' start=3 type=1><li class=MsoListParagraphCxSpLast style='color:black;margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo3'><b><span style='font-size:11.0pt'>Substantive Review of Priority 1 Legal Questions Submitted to Date</span></b><span style='font-size:11.0pt'><o:p></o:p></span></li></ol><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraphCxSpFirst style='margin-left:73.0pt;mso-add-space:auto;text-indent:-19.0pt;mso-list:l3 level2 lfo3'><![if !supportLists]><span style='font-size:11.0pt;color:black'><span style='mso-list:Ignore'>a)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;color:black'>The Phase 2 Legal Committee will begin its review of questions submitted for Priority 1 items, i.e., questions submitted for SSAD. <o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoListParagraphCxSpMiddle style='color:black;margin-left:1.0in;mso-add-space:auto;mso-list:l2 level1 lfo5'><span style='font-size:11.0pt'>All draft questions previously submitted re: SSAD can be found on p. 10-11 of the </span><span style='font-size:11.0pt;color:windowtext'><a href="https://docs.google.com/document/d/1uoolznpxb0JxddFZA5n9ueRkB4tjDOQQCoMeQWpbiSc/edit">SSAD worksheet</a></span><span style='font-size:11.0pt'>.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-left:1.0in;mso-add-space:auto;mso-list:l2 level1 lfo5'><span style='font-size:11.0pt'>All Legal Committee members are asked to review this list of questions in advance of the meeting to determine if the questions meet the vetting requirements.<o:p></o:p></span></li><li class=MsoListParagraphCxSpMiddle style='color:black;margin-left:1.0in;mso-add-space:auto;mso-list:l2 level1 lfo5'><span style='font-size:11.0pt'>The Chair will outline the questions received to quickly triage if members believe the question is legal in nature and relevant to the Team’s work/would move the Team forward. If no members believe the question meets these criteria, the question will not be discussed further. <o:p></o:p></span></li><li class=MsoListParagraphCxSpLast style='color:black;margin-left:1.0in;mso-add-space:auto;mso-list:l2 level1 lfo5'><span style='font-size:11.0pt'>When reviewing the questions, the Legal Committee should also consider potential interlinkage with the Strawberry Group questions to avoid any kind of overlap and/or determine which questions are better shared with DPAs instead of outside counsel.<o:p></o:p></span></li></ul><p class=MsoNormal style='margin-left:1.0in'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoListParagraph style='margin-left:73.0pt;mso-add-space:auto;text-indent:-19.0pt;mso-list:l3 level2 lfo3'><![if !supportLists]><span style='font-size:11.0pt;color:black'><span style='mso-list:Ignore'>b)<span style='font:7.0pt "Times New Roman"'> </span></span></span><![endif]><span style='font-size:11.0pt;color:black'>Substantive review of SSAD questions<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><ol style='margin-top:0in' start=4 type=1><li class=MsoListParagraph style='color:black;margin-left:0in;mso-add-space:auto;mso-list:l3 level1 lfo3'><b><span style='font-size:11.0pt'>Wrap and confirm next meeting to be scheduled <o:p></o:p></span></b></li></ol><p class=MsoNormal style='margin-left:1.25in;text-indent:-.25in'><span style='font-size:11.0pt;color:black'>a) Confirm action items<o:p></o:p></span></p><span style='font-size:11.0pt;font-family:"Calibri",sans-serif;mso-fareast-language:EN-US'><br clear=all style='page-break-before:always'></span><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>For ease of reference, please find the SSAD questions submitted to date below:<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>1. There is a need to confirm that disclosure for legitimate purposes is not incompatible with the purposes for which such data has been collected.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>2. Answer the controllership and legal basis question for a system for Standardized Access to Non-Public Registration Data, assuming a technical framework consistent with the TSG, and in a way that sufficiently addresses issues related to liability and risk mitigation with the goal of decreasing liability risks to Contracted Parties through the adoption of a system for Standardized Access (Suggested by IPC)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>3. Legal guidance should be sought on the possibility of an accreditation-based disclosure system as such. (Suggested by ISPCP)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>4. The question of disclosure to non-EU law enforcement based on Art 6 I f GDPR should be presented to legal counsel. (Suggested by ISPCP)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>5. Can a centralized access/disclosure model (one in which a single entity is responsible for receiving disclosure requests, conducting the balancing test, checking accreditation, responding to requests, etc.) be designed in such a way as to limit the liability for the contracted parties to the greatest extent possible? IE - can it be opined that the centralized entity can be largely (if not entirely) responsible for the liability associated with disclosure (including the accreditation and authorization) and could the contracted parties’ liability be limited to activities strictly associated with other processing not related to disclosure, such as the collection and secure transfer of data? If so, what needs to be considered/articulated in policy to accommodate this? (Suggested by GAC)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>6. Within the context of an SSAD, in addition to determining its own lawful basis for disclosing data, does the requestee (entity that houses the requested data) need to assess the lawful basis of the third party requestor? (Question from ICANN65 from GAC/IPC)<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p></div></body></html>