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<p class="MsoNormal">Hi Stephanie,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">It is noted you are the alternate for Tatiana and will have all membership rights during this time.
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks for checking,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Terri<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Gnso-epdp-legal <gnso-epdp-legal-bounces@icann.org> on behalf of Stephanie Perrin <stephanie.perrin@mail.utoronto.ca><br>
<b>Date: </b>Monday, July 15, 2019 at 1:43 PM<br>
<b>To: </b>"gnso-epdp-legal@icann.org" <gnso-epdp-legal@icann.org>, Caitlin Tubergen <caitlin.tubergen@icann.org><br>
<b>Subject: </b>Re: [Gnso-epdp-legal] Proposed agenda for Phase 2 Legal Committee Meeting #1<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p><span style="font-size:13.5pt;font-family:"Lucida Grande",sans-serif">I am replacing Tatiana. I presume I am permitted to speak?</span><o:p></o:p></p>
<p><span style="font-size:13.5pt;font-family:"Lucida Grande",sans-serif">STephanie Perrin</span><o:p></o:p></p>
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<p class="MsoNormal">On 2019-07-15 14:30, Daniel Halloran wrote:<o:p></o:p></p>
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<p class="MsoNormal">Thank you Caitlin. <o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">I will attend tomorrow’s call, along with Amy Bivins from ICANN legal.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Best regards,<o:p></o:p></p>
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<p class="MsoNormal">Dan<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">On Jul 11, 2019, at 3:43 PM, Caitlin Tubergen <<a href="mailto:caitlin.tubergen@icann.org">caitlin.tubergen@icann.org</a>> wrote:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Dear Phase 2 Legal Committee,<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal">Please find below the proposed agenda for the first meeting of the Phase 2 Legal Committee, which will take place on<span class="apple-converted-space"> </span><b>Tuesday, 16 July at 14:00 UTC</b>.<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal">Best regards,<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal">Marika, Berry, and Caitlin<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"><b> </b><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><b>EPDP Phase 2 Legal Committee Meeting #1</b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b>Proposed Annotated Agenda</b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-bottom:12.0pt"><b>Tuesday, 16 July 14:00 UTC</b><span style="font-size:12.0pt"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="margin-bottom:12.0pt;mso-list:l3 level1 lfo1"><b>Roll Call & SOI Updates<span class="apple-converted-space"> </span></b><span style="font-size:12.0pt"><o:p></o:p></span></li></ol>
<div style="margin-left:.25in">
<p class="MsoNormal" style="text-indent:.25in">Confirmed EPDP-Legal Team members<span class="apple-converted-space"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<ol style="margin-top:0in" start="1" type="1">
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<li class="MsoNormal" style="mso-list:l6 level2 lfo2">Board – Leon Sanchez*<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">ALAC – Hadia Elminiawi<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">BC – Margie Milam<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">GAC – Laureen Kapin<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">IPC – Brian King<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">ISPCP – Thomas Rickert<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">NCSG – Tatiana Tropina<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">RrSG – Volker Greimann<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">RySG – Kristina Rosette<span class="apple-converted-space"> </span><span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">SSAC – Tara Whalen<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">Staff – Dan Halloran, Caitlin Tubergen<span style="font-size:12.0pt"><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo2">EPDP Leadership – Janis Karklins, Rafik Dammak (ex officio participants with permission to intervene if appropriate and mostly on procedural issues)<span style="font-size:12.0pt"><o:p></o:p></span></li></ul>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:12.0pt;margin-left:.5in">
*During ICANN65, Janis proposed Leon to chair the Phase 2 Legal Committee calls. Leon agreed to serve as the chair, and no EPDP Team Members registered their objection.<span style="font-size:12.0pt"><o:p></o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo3">
<b>Review Legal Committee Process and Working Methods<span class="apple-converted-space"> </span></b><span style="font-size:12.0pt"><o:p></o:p></span></li></ol>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:-19.0pt">a)<span style="font-size:7.0pt;font-family:"Times New Roman",serif"> <span class="apple-converted-space"> </span></span>Similar to the Phase 1 Legal Committee, if the EPDP Team identifies questions it believes
are legal in nature, the Phase 2 Legal Committee will vet the questions to determine:<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:109.0pt;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l4 level1 lfo4">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>the questions are truly legal in nature, as opposed to a policy or policy implementation question;<span class="apple-converted-space"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:109.0pt;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l4 level1 lfo4">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>the questions are phrased in a neutral manner, avoiding both presumed outcomes as well as constituency positioning;<span class="apple-converted-space"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:109.0pt;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l4 level1 lfo4">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>the questions are both apposite and timely to the EPDP Team’s work; and<span style="font-size:12.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]>the limited budget for external legal counsel is being used responsibly.<span class="apple-converted-space"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:-19.0pt">b)<span style="font-size:7.0pt;font-family:"Times New Roman",serif"> <span class="apple-converted-space"> </span></span>Meetings of the Phase 2 Legal Committee will be open to all EPDP Team members, but
only appointed members will be invited to speak. Appointed members unable to attend meetings may appoint an alternate to speak during the meeting.<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:-19.0pt">c)<span style="font-size:7.0pt;font-family:"Times New Roman",serif"> <span class="apple-converted-space"> </span></span>Ultimate determinations of the Phase 2 Legal Committee will be shared and signed off
with the EPDP Team before questions are sent to Bird & Bird.<span class="apple-converted-space"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:-19.0pt">d)<span style="font-size:7.0pt;font-family:"Times New Roman",serif"> <span class="apple-converted-space"> </span></span>Questions/Concerns?<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<b>Substantive Review of Priority 1 Legal Questions Submitted to Date</b><span style="font-size:12.0pt"><o:p></o:p></span></li></ol>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:-19.0pt">a)<span style="font-size:7.0pt;font-family:"Times New Roman",serif"> <span class="apple-converted-space"> </span></span>The Phase 2 Legal Committee will begin its review of questions submitted for Priority
1 items, i.e., questions submitted for SSAD.<span class="apple-converted-space"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]>All draft questions previously submitted re: SSAD can be found on p. 10-11 of the<span class="apple-converted-space"> </span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1uoolznpxb0JxddFZA5n9ueRkB4tjDOQQCoMeQWpbiSc_edit&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=DRa2dXAvSFpCIgmkXhFzL7ar9Qfqa0AIgn-H4xR2EBk&m=odlkjA4MdGdtYhfEH4qHw7_pE5rNReWoWe68ulsIRkk&s=bD8num1yzR3V0OE4vRpUjMEALPWCnj5ds3utXftmlR4&e="><span style="color:#954F72">SSAD
worksheet [docs.google.com]</span></a>.<span style="font-size:12.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]>All Legal Committee members are asked to review this list of questions in advance of the meeting to determine if the questions meet the vetting requirements.<span style="font-size:12.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]>The Chair will outline the questions received to quickly triage if members believe the question is legal in nature and relevant to the Team’s work/would move the Team forward. If no members believe the question meets these criteria,
the question will not be discussed further.<span class="apple-converted-space"> </span><span style="font-size:12.0pt"><o:p></o:p></span></p>
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</span></span></span><![endif]>When reviewing the questions, the Legal Committee should also consider potential interlinkage with the Strawberry Group questions to avoid any kind of overlap and/or determine which questions are better shared with DPAs instead
of outside counsel.<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal" style="text-indent:-19.0pt">b)<span style="font-size:7.0pt;font-family:"Times New Roman",serif"> <span class="apple-converted-space"> </span></span>Substantive review of SSAD questions<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo7">
<b>Wrap and confirm next meeting to be scheduled<span class="apple-converted-space"> </span></b><span style="font-size:12.0pt"><o:p></o:p></span></li></ol>
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<p class="MsoNormal" style="text-indent:-.25in">a) Confirm action items<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<span style="font-size:10.5pt;font-family:Helvetica"><o:p></o:p></span></p>
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<p class="MsoNormal">For ease of reference, please find the SSAD questions submitted to date below:<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal">1. There is a need to confirm that disclosure for legitimate purposes is not incompatible with the purposes for which such data has been collected.<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal">2. Answer the controllership and legal basis question for a system for Standardized Access to Non-Public Registration Data, assuming a technical framework consistent with the TSG, and in a way that sufficiently addresses issues related
to liability and risk mitigation with the goal of decreasing liability risks to Contracted Parties through the adoption of a system for Standardized Access (Suggested by IPC)<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal">3. Legal guidance should be sought on the possibility of an accreditation-based disclosure system as such. (Suggested by ISPCP)<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal">4. The question of disclosure to non-EU law enforcement based on Art 6 I f GDPR should be presented to legal counsel. (Suggested by ISPCP)<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal">5. Can a centralized access/disclosure model (one in which a single entity is responsible for receiving disclosure requests, conducting the balancing test, checking accreditation, responding to requests, etc.) be designed in such a way
as to limit the liability for the contracted parties to the greatest extent possible? IE - can it be opined that the centralized entity can be largely (if not entirely) responsible for the liability associated with disclosure (including the accreditation
and authorization) and could the contracted parties’ liability be limited to activities strictly associated with other processing not related to disclosure, such as the collection and secure transfer of data? If so, what needs to be considered/articulated
in policy to accommodate this? (Suggested by GAC)<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal">6. Within the context of an SSAD, in addition to determining its own lawful basis for disclosing data, does the requestee (entity that houses the requested data) need to assess the lawful basis of the third party requestor? (Question from
ICANN65 from GAC/IPC)<span style="font-size:12.0pt"><o:p></o:p></span></p>
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<p class="MsoNormal"> <span style="font-size:12.0pt"><o:p></o:p></span></p>
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<pre>_______________________________________________<o:p></o:p></pre>
<pre>Gnso-epdp-legal mailing list<o:p></o:p></pre>
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