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<p class="MsoNormal">Hi all,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">During our call last week I took the action to summarize the legal advice received from Bird & Bird on the publication of the City field. I’ve highlighted Bird & Bird’s suggestion on next steps and pulled out key points from their analysis
in order to help inform the plenary discussion on this issue (so apologies if I’ve inadvertently left out your favorite line in the memo). Welcome any comments, questions, or suggestions.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal">Matt<o:p></o:p></p>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b><u>Publication of City Field Legal Advice<o:p></o:p></u></b></p>
<p class="MsoNormal"><b><u><o:p><span style="text-decoration:none"> </span></o:p></u></b></p>
<p class="MsoNormal"><b>Key Takeaway for EPDP Team<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Bird & Bird advises that further information is required in order to determine whether the Article 6(1)(f) balancing test is satisfied for universal publication of the City field in public RDDS.
In particular, the EPDP team should develop additional information regarding the benefits to third-parties: are they sufficiently meaningful to justify universal publication, or only applicable to limited use cases? Additionally, the EPDP team should develop
more facts regarding the potential impact of universal publication on the rights and interests of data subjects. Following the collection of that data, the parties should conduct a detailed assessment (as outlined below) to determine whether the third party
interests outweigh those of the data subject. (3.16-3.17)<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>Analysis Summary<o:p></o:p></b></p>
<p class="MsoNormal"><b><o:p> </o:p></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">The City field is personal data if the registered name holder is a natural person. (2.1-2.9)</span><b><span style="font-size:11.0pt"><o:p></o:p></span></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">The k</span><span style="font-size:11.0pt">ey question is whether
</span><span style="font-size:11.0pt">u</span><span style="font-size:11.0pt">niversal
</span><span style="font-size:11.0pt">publication</span><span style="font-size:11.0pt"> of the
</span><span style="font-size:11.0pt">C</span><span style="font-size:11.0pt">ity field</span><span style="font-size:11.0pt"> in public RDDS</span><span style="font-size:11.0pt"> (not case-by-case
</span><span style="font-size:11.0pt">disclosure</span><span style="font-size:11.0pt">) is justified
</span><span style="font-size:11.0pt">based on</span><span style="font-size:11.0pt"> the interest</span><span style="font-size:11.0pt">s</span><span style="font-size:11.0pt"> of</span><span style="font-size:11.0pt"> third party</span><span style="font-size:11.0pt">
rights holders</span><span style="font-size:11.0pt">. Answering this question requires performing the Article 6(1)(f) balancing test. Therefore, universal publication requires (i) an identified legitimate interest; (ii) processing must be “necessary” to pursue
that interest; and (iii) the rights and interests of the data subject must not outweigh the legitimate interest pursued by the controller. (2.10-3.3)</span><b><u><span style="font-size:11.0pt"><o:p></o:p></span></u></b></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Recommendation #6 in the Initial Report contains a summary of the process for performing the balancing test discussed in this memo. When considering the strength of the interest here, Bird & Bird
advises that </span><span style="font-size:11.0pt">the m</span><span style="font-size:11.0pt">ore compelling the public</span><span style="font-size:11.0pt"> or community</span><span style="font-size:11.0pt"> interest</span><span style="font-size:11.0pt">s</span><span style="font-size:11.0pt">,
and the more clearly acknowledged and expected it is in the community and by data subjects that the controller can process data in pursuit of th</span><span style="font-size:11.0pt">ose</span><span style="font-size:11.0pt"> interests, the more heavily this
legitimate interest weighs in the balance</span><span style="font-size:11.0pt">. However, “</span><span style="font-size:11.0pt">private enforcement</span><span style="font-size:11.0pt">”</span><span style="font-size:11.0pt"> of the law should not be used
to </span><span style="font-size:11.0pt">legitimize</span><span style="font-size:11.0pt"> intrusive practices that</span><span style="font-size:11.0pt">,</span><span style="font-size:11.0pt">
</span><span style="font-size:11.0pt">if</span><span style="font-size:11.0pt"> carried out by a government</span><span style="font-size:11.0pt">, are</span><span style="font-size:11.0pt"> prohibited
</span><span style="font-size:11.0pt">on privacy grounds. (3.4-3.9)<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">EU </span><span style="font-size:11.0pt">case law supports finding a legitimate interest where personal data will permit third party rights-holders to more easily vindicate their rights. Moreover,
</span><span style="font-size:11.0pt">“necessity” does not require a demonstration that there are no other less intrusive means of achieving the result. However, the controllers must show that publishing the City field is proportionate. (3.10-3.11)<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">In order to conduct the balancing test, the controllers need to consider: (i) whether universal publication creates a significant benefit for third party rights holders; and (ii) the risks to the
rights and interests of the data subjects. (3.13-3.15)<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">As part of their preliminary analysis, Bird & Bird observed that the benefits appear marginal in the EU, as IP rights tend to be national rather than local. The City field may be more relevant in
other jurisdictions like the United States, but this suggests that the data is only relevant to some registered name holders. As a result, the universal publication of the City field would mean personal data is published for registered name holders where the
data is unlikely to deliver any benefit. (3.13-3.14)<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Regarding the risks to the data subject, Bird & Bird observed that if the parties can demonstrate sufficient benefits to publication, the increased risk that some registered name holders would face
claims they would not otherwise face should not preclude publication of the City field. However, in limited circumstances the publication of the City field may result in unique threats to the registered name holder (e.g., a blog discussing the author's sexuality
in a place where this is illegal or immoral, or publishing political views that are a threat to the orthodoxy). In these circumstances, publication of the City field could increase the risks faced by the author by increasing the likelihood of identification.
While Bird & Bird did not have sufficient information to draw conclusions about that risk, it a factor that the EPDP team should consider in their analysis. (3.15)<b><u><o:p></o:p></u></b></span></p>
<p class="MsoListParagraph" style="text-indent:-.25in;mso-list:l1 level1 lfo4"><![if !supportLists]><span style="font-size:11.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:11.0pt">Bird & Bird notes that a survey of similar practices among ccTLDs in the EU shows a mixed practice with some publishing the City field (e.g., .EU (City field but no address), .FR and .BE (full address
details)) and some not (e.g., .UK, .DE). (3.18)<b><u><o:p></o:p></u></b></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Gnso-epdp-legal <gnso-epdp-legal-bounces@icann.org>
<b>On Behalf Of </b>policy@bacinblack.com<br>
<b>Sent:</b> Sunday, February 16, 2020 3:32 PM<br>
<b>To:</b> gnso-epdp-legal@icann.org<br>
<b>Subject:</b> [Gnso-epdp-legal] Legal Committee Homework - LC Call, 15 Feb. 2020 @ 15:00 UTC<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dear Legal Committee:<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please come prepared to discuss the following items during the next meeting on Tuesday, 18 February at 15:00 UTC.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<li class="MsoNormalCxSpMiddle" style="mso-list:l2 level1 lfo1"><span style="font-size:12.0pt">Given the plenary discussion on the proposed questions on legal vs. natural, accuracy, territorial scope, and reverse look-ups, does the Legal Committee believe any
questions should be updated/removed? *Note: as the topic of reverse look-ups is no longer included in the Initial Report, should this question be removed? *<o:p></o:p></span></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
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<li class="MsoNormalCxSpLast" style="mso-list:l2 level1 lfo1"><span style="font-size:12.0pt">Following
<a href="https://community.icann.org/display/EOTSFGRD/EPDP+-P2+Legal+subteam?preview=/111388744/126424478/Memo%20-%20ICANN%20-%2004.02.2020.docx">
Bird & Bird’s advice re: pseudonymous email addresses</a>, does the Legal Committee recommend any follow-up questions? Following review of the advice received, can the Legal Committee recommend a draft response to the following topic from the
<a href="https://www.icann.org/resources/pages/gtld-registration-data-specs-en/#annex">
Annex: Important Issues for Further Community Action</a>?<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormalCxSpFirst" style="margin-left:.75in;mso-add-space:auto;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore">-<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="font-size:12.0pt">Addressing the feasibility of requiring unique contacts to have a uniform anonymized email address across domain name registrations at a given Registrar, while ensuring security/stability and meeting
the requirements of Section 2.5.1 of Appendix A<o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<li class="MsoNormalCxSpLast" style="mso-list:l2 level1 lfo1"><span style="font-size:12.0pt">Following Bird & Bird’s advice re: city field, does the Legal Committee recommend additional follow-up questions or a draft response to the following Priority 2 item:
<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><o:p> </o:p></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:black">From the EPDP Team Phase 1 Final Report:</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:black">EPDP Team Recommendation #11</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:black">The EPDP Team recommends that redaction must be applied as follows to this data</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:black">element:</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
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<span style="font-size:10.0pt;color:white">Data Element</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;color:white">Redacted</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
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<span style="font-size:10.0pt;color:black">Registrant Field</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
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<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo3;vertical-align:baseline">
City<span style="font-size:12.0pt;font-family:"Arial",sans-serif"><o:p></o:p></span></li></ul>
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<span style="font-size:10.0pt;color:black">Yes</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:12.0pt;font-family:"Times New Roman",serif"><o:p> </o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:black">The EPDP Team expects to receive further legal advice on this topic, which it will analyze</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:black">in phase 2 of its work to determine whether or not this recommendation should be</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="text-indent:.5in"><span style="color:black">modified.</span><span style="font-family:"Times New Roman",serif"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Berry Cobb<o:p></o:p></p>
<p class="MsoNormal">@berrycobb <o:p></o:p></p>
<p class="MsoNormal">GNSO Policy Consultant<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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