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<span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;">Dear EPDP colleagues,</span></p>
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<span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;"> </span></p>
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<span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;">The United States is concerned that there appears to be a concerted attempt to block the ability of EPDP members and alternates to communicate and confer with
each other in real time whether during the regular teleconferences or face to face meetings. </span><span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;"> </span><span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;">To
be clear, no one has requested an expansion of the alternates’ role or that alternates speak in addition to members during formal EPDP meetings. No one has requested additional travel support for alternates. Rather, we request that the procedures and protocols
for teleconferences and face to face meetings support the ability of members and alternates to confer in real time as they carry out the important and time-sensitive work of the EPDP. </span></p>
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<span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;"> </span></p>
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<span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;">The EPDP Charter </span><span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;">clearly articulates that the members
are not to represent individual views or positions and thus requires the ability to confer. </span><span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;">Nothing in the Charter bars alternates from real time access
to meetings or communicating with their primary member colleagues so long as they do not seek to step into to the primary member’s role by addressing remarks to the entire group. </span></p>
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<span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;"> </span></p>
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<span style="font-family: Arial, sans-serif, serif, EmojiFont; color: rgb(31, 56, 100);"><span style="font-size: 11pt; font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0);">While we </span><span style="font-size: 11pt; font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0);">fully
appreciate and are happy to comply with the EPDP Charter that has limited participation to prescribed numbers, we cannot support overt attempts to stymie openness and transparency as well as the ability of members to confer with colleagues to ensure we are
representing the views/formal positions of our SG/C or SO/AC. </span></span><span style="font-family: Arial, sans-serif, serif, EmojiFont; color: rgb(31, 56, 100);"><span style="font-size: 11pt; font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0);"> In
the interest of transparency and to promote the efficient work of the EPDP, we urge the EPDP leadership to take steps to ensure that alternates and members are able to attend face to face meetings and teleconferences</span><span style="font-size: 11pt; font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0);">.
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<span style="font-family: Constantia, "Hoefler Text", serif; color: rgb(0, 0, 0); font-size: 11pt;">Thanks and I hope we can reach agreement to ensure the successful engagement and ultimate conclusion of the EPDP.</span></p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Gnso-epdp-team <gnso-epdp-team-bounces@icann.org> on behalf of Ayden Férdeline <icann@ferdeline.com><br>
<b>Sent:</b> Friday, August 24, 2018 4:59 AM<br>
<b>To:</b> farzaneh badii<br>
<b>Cc:</b> Mark Svancarek \ via Gnso-epdp-team<br>
<b>Subject:</b> Re: [Gnso-epdp-team] Travel Planning to Los Angeles</font>
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<div>+1 Farzaneh.
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<div class="">This is not the time to re-write the rules and re-define what is the role of the alternate. The distinction between a member and an alternate is important.
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<div class="">—Ayden<br class="">
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<div class="">On 23 Aug 2018, at 19:05, farzaneh badii <<a href="mailto:farzaneh.badii@gmail.com" class="OWAAutoLink" id="LPlnk9541" previewremoved="true">farzaneh.badii@gmail.com</a>> wrote:</div>
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<div class="x_gmail_default" style="font-family:verdana,sans-serif">Dear Kurt</div>
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<div class="x_gmail_default" style="font-family:verdana,sans-serif">We have been raising objections about alternates being able to be present at the meeting when they do not replace a member. </div>
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<div class="x_gmail_default" style="font-family:verdana,sans-serif">We have provided reasons which I reiterate here:</div>
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<div class="x_gmail_default" style="font-family:verdana,sans-serif">1. Principle: the EPDP membership structure was designed carefully to reach the right balance and representation. Presence of alternates even if they do not speak during the meeting meddles
with the balance. Here are my reasons: Alternates can discuss face to face outside of the meeting about the issues, discuss with their counterparts and relay their views much easier so that they can be channeled through the meeting. Nothing inherently wrong
with that, but it should not be facilitated either. They can do it on chat, but face to face is more effective. </div>
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<div class="x_gmail_default" style="font-family:verdana,sans-serif">2. Setting precedent: we agreed on the balance of representation and the role of members and alternates at GNSO. We are opening the door to meddling in this role. </div>
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<div class="x_gmail_default" style="font-family:verdana,sans-serif">3. Unclear intention: What is the intention here exactly? Why are we accommodating this request? I would like to hear why this request was made initially. If the presence of alternates in the
room makes no difference, then they can just sit behind their computer and discuss with their colleagues through other means. I am not implying at all that there is a bad intention. But the intention is not clear. Is it to easily replace a member if they are
tired in the middle of the meeting? I don't think this is a football match. </div>
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<div class="x_gmail_default" style="font-family:verdana,sans-serif">4. Imbalance of power: Bringing the alternates, in my opinion, adds to the strength of a group and makes it easier for them to deliberate spontaneously. Some groups have the funds to bring
in their alternates, some don't. So there will be power imbalance. You could argue that I can just bring in NCSG alternates too. That is not possible. Because they live around the world and we don't have funding to bring them. Also it's against the principle
I mentioned above. </div>
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<div class="x_gmail_default" style="font-family:verdana,sans-serif">As a group that has had to fight for being given equal representation in this EPDP, I find it puzzling that accommodating such requests that can bring imbalance of representation is being done
so easily.</div>
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<div class="x_gmail_default" style="font-family:verdana,sans-serif">Best </div>
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<div class=""><font face="verdana, sans-serif" class="">Farzaneh </font></div>
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<div dir="ltr" class="">On Thu, Aug 23, 2018 at 12:36 PM Kurt Pritz <<a href="mailto:kurt@kjpritz.com" class="OWAAutoLink" id="LPlnk701617" previewremoved="true">kurt@kjpritz.com</a>> wrote:<br class="">
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Hello Everyone: <br class="">
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After reviewing the chat and content of our call Tuesday, 21 August, it has been decided to proceed with the meeting in Los Angeles as proposed. (See bullet three, below.)<br class="">
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1. Members who are attending in person already should have travel arrangements in process.
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2. Members unable to attend should have designated their alternates for attendance, who should be in contact with ICANN regarding travel arrangements. (See Alternate Assignment form,
<a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fdocs.google.com%2Fforms%2Fd%2Fe%2F1FAIpQLScuCvS7vKS4MuaXwJmDcUHtOTskg6t5qrSETKlCKgokRK17gA%2Fviewform&data=02%7C01%7CAHeineman%40ntia.doc.gov%7C237bd82fdbc5484ccfc508d609a035e1%7Cd6cff1bd67dd4ce8945dd07dc775672f%7C0%7C0%7C636706981036977400&sdata=6kXW%2FRv1tFOwuvdOkMYcfVkm3NXgje5p19LfVMJECws%3D&reserved=0" originalsrc="https://docs.google.com/forms/d/e/1FAIpQLScuCvS7vKS4MuaXwJmDcUHtOTskg6t5qrSETKlCKgokRK17gA/viewform" shash="k5HIBMsQF/w0lswU/nILn48wu2z9jUfuaWBJRf0VxxMavED3KvyzXi2I/8yTfhiH9x2aqCl9xUPP+JyhQ26DyYc+FzKTXAb+r2KqX12v2S8pXtBPYuGlHaiotwoU7rBBOYlSbWb3HCBUXdyg54vOe/ne/khtGcz4rp3pxSHXpgs=" id="LPlnk186410" class="OWAAutoLink" previewremoved="true">
https://docs.google.com/forms/d/e/1FAIpQLScuCvS7vKS4MuaXwJmDcUHtOTskg6t5qrSETKlCKgokRK17gA/viewform</a>) Remote participation is available for members that prefer to participate remotely instead of designating an alternate.<br class="">
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3. Members who are attending but will miss a portion of the meeting should designate an alternate who will replace that member when they are gone from the meeting for a significant period. That alternate will be permitted to sit in on the entire three-day meeting
but participate only when the member is absent from the meeting. In these cases, alternates will not be provided travel funding. Travel funding is allocated based on the number of members in each group.<br class="">
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Remote participation will also be available for those members that prefer to participate remotely instead of designating an alternate.<br class="">
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If any of the above is not clear or if you have questions, you can contact me, Rafik or the ICANN Support Team.
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Through this email, I am asking Terri Agnew to follow up with you to ensure all necessary travel is planned and funded.
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I am looking forward to the meeting and commit to work with the support staff to make the effort on your part worth your while.<br class="">
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Best regards,<br class="">
<br class="">
Kurt<br class="">
<br class="">
_______________________________________________<br class="">
Gnso-epdp-team mailing list<br class="">
<a href="mailto:Gnso-epdp-team@icann.org" target="_blank" class="OWAAutoLink" id="LPlnk374486" previewremoved="true">Gnso-epdp-team@icann.org</a><br class="">
<a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmm.icann.org%2Fmailman%2Flistinfo%2Fgnso-epdp-team&data=02%7C01%7CAHeineman%40ntia.doc.gov%7C237bd82fdbc5484ccfc508d609a035e1%7Cd6cff1bd67dd4ce8945dd07dc775672f%7C0%7C0%7C636706981036987404&sdata=ZJ0J%2BktygUQOwp0uPh3dQlT7m0mSwjIwrKHrf7xRO4M%3D&reserved=0" originalsrc="https://mm.icann.org/mailman/listinfo/gnso-epdp-team" shash="GYfhmjkqxi9EXGzIqk+ed4e159SnJMprJ8z4CpyJ7kfqBNceqizhwQZUXWwpfkU+ox0URqeEoQhBjSWWz61jwvw71uanMpYQ9rJDtcr+CMNb8PIlFPcr54f52OWce67SwMKI7n7l3c0SbnIAFX0JAmhLYEts0PzfRi7jee0sMUE=" id="LPlnk268006" class="OWAAutoLink" previewremoved="true">https://mm.icann.org/mailman/listinfo/gnso-epdp-team</a><br class="">
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