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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Dear All,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><br>
Below, please find notes and action items from today’s EPDP Team Call. </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">As a reminder, our next meeting will be <b>Thursday,
</b></span><b><span style="font-size:11.0pt">6 September<span style="color:black">, 13:00 UTC</span></span></b><span style="font-size:11.0pt;color:black">.</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Best regards,</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Caitlin, Berry, and Marika</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">===============</span><o:p></o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:20.0pt;color:black">EPDP Team Meeting #10
</span><o:p></o:p></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;color:#767676">Tuesday, 4 September 2018</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Notes and Action Items</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">High-level Notes/Actions:<o:p></o:p></span></b></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #1</span></b><span style="color:black">: EPDP Team to review the latest version of the triage report as circulated by Kurt to the mailing list and provide input before Thursday
6 September with the goal to send the report the following day. </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #2</span></b><span style="color:black">: Leadership team to circulate guidelines for members to be able to apply for travel support for ICANN63 shortly after this meeting.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #3</span></b><span style="color:black">: Registrar team to circulate proposed modifications for § § 4.4.1; 4.4.3-4.4.7; 4.4.11-4.4.13 Registrar/Registry/ICANN Processing data
to the mailing list by the end of today</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #4</span></b><span style="color:black">: Alex and Thomas to collaborate on redrafting §4.4 (introductory paragraph), Appendix A.4. and Appendix C2.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #5</span></b><span style="color:black">: Proposed revisions for § §4.4.2, 4.4.8, 4.4.9 due by Wednesday 5 September at 22.00 UTC</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #6</span></b><span style="color:black">: Thomas provide an illustrative joint controller agreement so that the team can differentiate between the operational elements and the
policy-related elements.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #7</span></b><span style="color:black">: Margie to review appendix C and indicate what aspects may need a specific mention in the policy recommendations regarding disclosure
of data to third parties. .</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #8</span></b><span style="color:black">: Kurt to confer with Thomas to prepare the discussion for Thursday’s meeting on data elements - anyone else interested in this prep
conversation to reach out to Kurt.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #9:
</span></b><span style="color:black">The group to comment on Kurt’s email with proposals for relocating § §4.4.2, 4.4.8, 4.4.9 to a different section of the Temporary Specification.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Questions for ICANN Org from the EPDP Team:</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">None</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"> </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Notes & Action items</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><i><span style="color:black">These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript,
and chat are provided separately and are posted on the wiki at: </span></i><span style="font-family:"-webkit-standard",serif;color:black"><a href="https://community.icann.org/x/2IpHBQ"><i><span style="font-family:"Calibri",sans-serif">https://community.icann.org/x/2IpHBQ</span></i></a></span><i><span style="color:black">.</span></i><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1. Roll Call & SOI Updates
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l18 level1 lfo21;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Attendance will be taken from Adobe Connect<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l18 level1 lfo21;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Remember to mute your microphones when not speaking and state your name before speaking for transcription purposes.<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l18 level1 lfo21;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">2. Welcome and Updates from EPDP Team Chair</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo22;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Update on status of triage report and expected next steps <span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo22;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See email circulated by Kurt<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #1</span></b><span style="color:black">: EPDP Team to review the latest version of the triage report as circulated by Kurt to the mailing list and provide input before Friday
7 September. </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l15 level1 lfo23;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Update on status of early input received and proposed approach for considering early input<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l15 level1 lfo23;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Early input received from ALAC, BC, NCSG and SSAC<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l15 level1 lfo23;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Input largely in line with input received in response to triage surveys<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l15 level1 lfo23;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Support team to integrate input into related DSIs<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l15 level1 lfo23;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
RySG and IPC input is forthcoming<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l15 level1 lfo23;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Other updates, if applicable<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l15 level1 lfo23;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Guidelines for applications for support to attend BCN meeting will be circulated shortly after the meeting. Support should be as a last resort.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #2</span></b><span style="color:black">: Leadership team to circulate guidelines for members to be able to apply for travel support for ICANN63 shortly after this meeting.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">3. Proposed modifications to section 4.4 - Registrar / Registry / ICANN processing of data a) Review proposed modifications put forward by the Registrar Team b) Consider input from EPDP Team
members on proposed modifications) Agree on next steps</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l10 level1 lfo24;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Registrars are working on the proposed modifications. Apologies for the delay.<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #3</span></b><span style="color:black">: Registrar team to circulate proposed modifications for 4.4. Registrar/Registry/ICANN Processing data to the mailing list by the end
of today </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
4. Proposed modifications to section 4.4 – introductory par agrapha) Review proposed modification put forward by Alex Deacon b) Consider input from EPDP Team members on proposed modifications c) Agree on next steps<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See edits put forward by Alex Deacon for section 4.4., appendix A.4.1., Appendix C.2 - broaden the purpose for processing.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Cross-referencing may be problematic - terms that could be ambiguous or referring to other directives. Should specific language be called out instead? Future policy needs to be future proof and be able to accommodate potential modifications. May make more sense
to define what is being referred to instead of referring to GDPR. Several pointed out that specific references to GDPR may be problematic. GDPR should be viewed as the lowest common denominator - as such the baseline, but need to describe it in a more general
manner (and test it against GDPR) so it is also broadly applicable. <span style="font-family:"Noto Sans Symbols"">
<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
The addition of "at least" to the preamble paragraph may not be GDPR compliant?<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Why is there a reference to Art. 2? Is it being suggested that the contracted parties must check in every instance whether the data sets concerned fall under GDPR? That is easy for EU-based contracted parties, not so much for non-EU contracted parties. Reference
to article 2 was to point out the boundaries of GDPR, where it applies and where it doesn't. Leaving this reference in would mean that contracted parties can no longer consider their client base on a global basis, would be problematic.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Concerns about proposed deletion of reference of fundamental rights and freedoms.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Should other legal basis be referenced as well? <span style="font-family:"Noto Sans Symbols"">
<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Need parking lot for issues that require much further discussion and deliberation such as how different laws have dealt with processing on a legal basis.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Would it be sufficient to just state that the requirements need to be GDPR compliant?<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider first what data can be legitimately collected by registrars and passed on to registries, only then should disclosure be discussed. Need to prioritize the sequence.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
The way it is currently written in the Temporary Specification needs to be fixed whether it is now or at a later stage.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l13 level1 lfo25;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Lack of clarity may be related to earlier sections such as 4.1 and 4.2 - maybe once that gets addressed it would also fix the other parts?<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #4</span></b><span style="color:black">: Alex and Thomas to collaborate on redrafting 4.4 (introductory paragraph and Appendix C2.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #5</span></b><span style="color:black">: Kurt to provide guidance on how to deal with 4.2. and 4.3.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">5. Status update on modifications to section 4 – Third Party Legitimate Interests revised language for §4.4.2 (Amr Elsadr) revised language for §4.4.8 (Alex Deacon & Amr Elsadr)revised language
for §4.4.9 (Ashley Heineman)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo26;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See Kurt's email<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo26;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Previously agreed to move third party legitimate interests into a separate section or appendix<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo26;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
4.4.2 looks more like a high-level principle, may not fit here.<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo26;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
4.4.8 is being worked on. <span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo26;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
4.4.9 is also being worked on. Need to consider lawfulness. Not expected to require additional data elements beyond what is collected, it is just about access to data already collected.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo26;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
No one is currently proposing the collection of additional data elements beyond what is already required to be collected.<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo26;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
How to deal with technical contact? Not a necessity for ICANN contract but it is data that may be necessary for third party legitimate interests. Could this be made optionally available?<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo26;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Proposed revisions due by Wednesday 5 September at 22.00 UTC<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #6</span></b><span style="color:black">: proposed revisions for 4.4.2, 4.4.8, 4.4.9 due by Wednesday 5 September at 22.00 UTC</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">6. Proposed modifications to Appendix Ca) Review draft recommendation to ICANN that the subject matter be taken out from consideration by this group and folded into current CPH-ICANN negotiations
regarding registration data elements of the RAA and RA. (Alan Woods) b) Review proposed amendments to Appendix C, section 2, Lawfulness of Processing, that includes all GDPR mechanisms that allow processing of data (Alex Deacon)c) Agree on next steps</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo27;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See recommendation put forward by Alan to the mailing list.<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo27;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Recommendations are twofold: <span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo27;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Removal of Appendix C<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo27;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
EPDP recommendation that ICANN must engage with the Contracted Parties to put in place the legally required instruments (such as Art 26 or 28, as appropriate) without further delay that would enshrine the GDPR concepts found in Appendix C.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo27;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
2A) the EPDP should also further recommend that such a review of contracts (for the purposes of data processing arrangements), must extend to those other service providers, which are equally essential to the DNS ecosystem, including, but not necessarily limited
to EBERO providers, Data Escrow agents and the RPM agents.<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo27;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Just because it goes into policy recommendations doesn't mean it cannot be part of contract negotiations. Basic principles may need to be called out here so these serve as input to any subsequent negotiations. Should this group specify the core contents. How
data is handled is part of Appendix C also in the context of third party disclosures - should set a standard for what goes into the contract. Need to review what principles in Appendix C should be retained.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo27;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
What is for this group to do and what isn't? A data processing agreement needs to be done in writing. Need to put in a request in the report that ICANN should enter into agreement with EBERO and Escrow agents, but not necessarily for this group to write these
agreements. Idem for the data controller agreements. Consider making that the recommendation but remove appendix C.
<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo27;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider putting in language which states that DPAs should be entered into as needed, but Appendix C does the needed job of laying out the bases and roles.<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo27;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
EPDP Team will need to determine who is controller, what are the purposes, etc, but appendix C does not add anything in that regard. Elements that will shape the agreements will be part of the policy recommendations and teased out in the other sections, not
Appendix C. <span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo27;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider moving this to a parking lot item.<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #6</span></b><span style="color:black">: Thomas to illustrate for the group what needs to go into a joint controller agreement</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #7</span></b><span style="color:black">: Margie to review appendix C and indicate what aspects may need a specific mention in the policy recommendations.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">7. (Tentative) Data matrix formed from RDS work and Thomas’s chart</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l14 level1 lfo28;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Deferred to Thursday's meeting<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #8</span></b><span style="color:black">: Kurt to confer with Thomas to prepare data elements discussion - anyone else interested in this prep conversation to reach out to Kurt.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">8. (Tentative) Introduction to Appendix A </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l27 level1 lfo29;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Deferred to the next meeting<span style="font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">9. Confirm action items and questions for ICANN Org, if any</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">10. Wrap and confirm next meeting to be scheduled for Thursday 6 September at 13.00 UTC.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Marika Konings</span></i></b><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Email: <a href="mailto:marika.konings@icann.org">
marika.konings@icann.org</a> </span></i><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt"> </span></i><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Follow the GNSO via Twitter @ICANN_GNSO</span></i><o:p></o:p></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Find out more about the GNSO by taking our <a href="http://learn.icann.org/courses/gnso">interactive courses</a> and visiting the <a href="http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers">GNSO
Newcomer pages</a>. </span></i><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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