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<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Dear All,</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><br>
Below, please find notes and action items from today’s EPDP Team Call. </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">As a reminder, our next meeting will be <b>Thursday,
</b></span><b><span style="font-size:11.0pt">20 September<span style="color:black">, 13:00 UTC</span></span></b><span style="font-size:11.0pt;color:black">.</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Best regards,</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Caitlin, Berry, and Marika</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"> </span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">===============</span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"> </span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:20.0pt;color:black">EPDP Team Meeting #14
</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;color:#767676">Tuesday, 18 September 2018</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Notes and Action Items</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">High-level Notes/Actions:</span></b><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #1:
</span></b><span style="color:black">Please complete GDPR Training Course by Tuesday 18 September All EPDP Team Members, Alternates and Liaisons should have received an email with login credentials from noreply@grcelearning.com on Monday, 10 September.</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #2:
</span></b><span style="color:black">EPDP Team to submit any questions / topics for the upcoming session with Becky Burr to the google doc: https://docs.google.com/document/d/1QBy9YhdoaQ2yBmPicUSJai9YaNPZWrRywFJVlJAF_Ms/edit </span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #3:
</span></b><span style="color:black">Staff to review principles document and aim to identify where Appendix C data processing principles are already covered in other parts of the Temporary Specification and suggest a way to integrate the required materials..
</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #4</span></b><span style="color:black">: EPDP Team leadership to see if certain comments made in relation to this discussion on 4.4 can be translated into principles that would
guide the EPDP Team's discussion on purposes. </span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Questions for ICANN Org from the EPDP Team:</span></b><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">None</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Notes & Action items</span></b><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><i><span style="color:black">These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript,
and chat are provided separately and are posted on the wiki at: </span></i><span style="font-family:-webkit-standard;color:black"><a href="https://community.icann.org/x/2IpHBQ"><i><span style="font-family:"Calibri",sans-serif">https://community.icann.org/x/2IpHBQ</span></i></a></span><i><span style="color:black">.</span></i><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1. Roll Call & SOI Updates</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Attendance will be taken from Adobe Connect</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Please remember to mute your microphones when not speaking, and state your name before speaking for transcription purposes.</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l4 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">2. Welcome and Updates from EPDP Team Chair (5 minutes)</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a) Reminder to complete GDPR Training Course by Tuesday, 18 September</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #1:
</span></b><span style="color:black">Please complete GDPR Training Course by Tuesday 18 September</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b) Reminder of GDPR Q&A session with Becky Burr on Wednesday, 19 September, scheduled for 13.00 UTC.</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #2:
</span></b><span style="color:black">EPDP Team to submit any questions / topics to the google doc: https://docs.google.com/document/d/1QBy9YhdoaQ2yBmPicUSJai9YaNPZWrRywFJVlJAF_Ms/edit </span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">c) ICANN63 Travel Support</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l0 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">4 applications received which were all granted</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">d) Recap CBI Open House Session</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Session held yesterday to allow EPDP Team members to provide input on do's and don'ts for a F2F meeting. Will guide development of the agenda and approach for F2F meeting next week.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Session was recorded and transcribed for those interested.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l3 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Draft agenda expected to be shared shortly. There may a need for iteration. Likely to be shared with EPDP Team for input.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">e) Other updates, if applicable</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Use of DSIs - one stop shop for all documentation that supports a certain subject. Slides are to a certain extent a duplication of this information. Going forward rely much more heavily on those to serve as a reference for the
deliberations. </span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">CBI - has invited teams to reach out to provide further guidance as needed. CBI to provide status update on outreach.</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l6 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">See timeline - 8 meetings left to ICANN63, which includes 3 days of F2F</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">3. Appendix C (30 minutes)</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Objective: Reach Preliminary Agreement on how to move forward with Appendix C</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a. Review additional input provided by RySG</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b. Agree on next steps</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Original proposal provided by RySG (see email from Alan Woods) to remove Appendix C</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Modification by BC (see email from Margie Milam) - some principles outlined in the document should be kept</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Support for modification as suggested by BC by IPC (see email from Diane Plaut)</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Redline of Appendix C shared with the mailing list which aims to apply the modifications suggested by Margie. Proposal to use that as a starting point. Transformation to principles so no longer an appendix.</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Note that additional input was received from RySG in response to BC proposal.</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Proposals are diametrically opposed as RySG proposed to eliminate all of Appendix C. Views are coming from very different perspective - focus from RySG is on what absolutely has to get done to assure GDPR compliance, while others
seem to focus on broader issues and topics that go beyond that narrow remit. Need to agree on what the scope of work and EPDP Team deliverable is.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Need to make GDPR requirements enforceable vis a vis those that might not be governed by GDPR. However, the policy EPDP Team needs to come up with has to adhere to the named principles, so they will (hopefully) be baked into our
policy. For other areas, it may be better to just state that GDPR principles need to be followed and maybe have an explanatory document along with the Policy (but not part of it) that quotes the text of the law?</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Would removing Appendix C be taking a step back? Provides data subject with the information necessary to ensure compliance with GDPR.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Significant part of appendix C is reciting GDPR - is that really necessary? There shouldn't be a need to replicate. But need to focus on defining legitimate interests as outlined in Appendix C.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Need to review if there are operational aspects that should be retained and achieve the aims that were stated by BC/IPC.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Reasons for keeping Appendix C are not what appendix C actually does so it does not seem to add value. Encourage to re-read the input provided by the RySG as to why Appendix C is not needed and how the important principles are
already covered in other areas. </span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Review data processing principles document and determine which aspects already appear in the temp spec and as such may not be needed. Also make sure that exact wording and/or reference of GDPR is used.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l5 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Some of the aspects referenced may not be relevant for the policy - contracted parties have certain obligations that they have to follow regardless, putting certain principles in a policy is not the task of the EPDP and shouldn't
be the focus. Need to agree on the scope of EPDP Team's work. EPDP Team will have to apply its judgement to ensure that recommendations have the right level of specificity. Broad remit for how specific group can be.<b>
</b></span><b><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></b></li></ul>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #3:
</span></b><span style="color:black">Staff to review principles document and aim to identify where Appendix C data processing principles are already covered in other parts of the Temporary Specification.
</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">4. Section 4.4 (80 minutes)</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Objective of discussion: (1) begin formulating answers to Charter questions: Part 1: Purposes for Processing Registration Data</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a) Purposes outlined in Sec. 4.4.1-4.4.13 of the Temporary Specification:</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a1) Are the purposes enumerated in the Temporary Specification valid and legitimate?</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a2) Do those purposes have a corresponding legal basis?</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a3) Should any of the purposes be eliminated or adjusted?</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a4) Should any purposes be added?</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">(2) begin formulating answers to EDPB advice re: ICANN not conflating its own purposes with the interests of third parties.</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a. Review input received on Registrar purposes (see https://docs.google.com/document/d/1IinDj9isH6uU-KYIVPPu2GyT0-Q3urTXXIW1Hhr_-y8/edit)</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b. Agree on next steps</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">c. Review input received on overview of purposes (see https://docs.google.com/spreadsheets/d/1RivZFrPQpJ_bgDlOI6yfhhYaSs2oYgS1n4TObifAoJ8/edit#gid=1439148289)</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">d. Agree on next steps</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">New format of 4.4:</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Registrar purposes for processing data</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Registry purposes for processing data</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">ICANN purposes for processing data</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l1 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Purposes for processing data by third-party interests</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-family:-webkit-standard;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">There would likely be repetition of purposes in these categories.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Consider separating between first and third party purposes - need to establish who wants what. Or should focus be on who needs what, not who wants what.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Next step following matrix would be what kind of data is processed. May be difficult to itemize each use, but may be able to approach this in a more general way and base it on ICANN Bylaw provisions.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">ICANN purposes and registrars/registries are not necessary the same thing. Looking here only at ICANN purposes. Third parties do not have purposes, it is their interest - these are separate things.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">The aim of this table is ONLY to establish who is pursuing what purposes. Let's work on legal basis, rationale and other questions in the data matrix and then link back to this document to match (if possible) the processing activities
in the data matrix with the purposes (which might need to be refined or narrowed as the case may be). Hence, the language in this list of purposes is provisional only.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Need to conduct a privacy impact assessment on the framework EPDP Team is looking at. ICANN Bylaws may not comply with data protection law.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Detailed and specific interests of third parties are separate and need to be dealt with elsewhere, but ICANN's Bylaws do fit in within ICANN's purpose as outlined in 4.4.8 and 4.4.9. It is to recognize what is within ICANN's Bylaws
(see for example email Laureen sent to the list). </span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Is there conflation between the purposes of ICANN and those of registries and registrars?</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Registries and registrars have purposes for processing data and this is separate from ICANN Org purposes. CP will try to limit their liability. Where is the voice of ICANN? Would ICANN take responsibility for requiring the processing
of certain data? Isn't this for the EPDP Team to determine? Or is ICANN Org expected to provide this input? Bylaws are the result of community work and recommendations, not staff.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Could some of the points made be translated into principles that should guide the EPDP Team's discussion on purposes.</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Who is pursuing what purpose? This is separate from the exercise of whether the purpose is lawful, is there a legal basis to support a certain purpose?
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Review overview of purposes chart - note proposed modifications in red. Goal is to get clarification for why additional interests for processing where added for certain groups. At later stage assessment would be made in relation
to legitimacy. </span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Need to make sure that purposes for access are listed, even if details of access are dealt with at a later stage - agree that first need to talk about the other purposes and only then focus on third party interests. The access
and disclosure question is an important one, but may get lost and tied up in that discussion if deliberations are started now. Even though some may want to put a marker down and spelling out a purpose for why data needs to be collected for an access purpose,
but you cannot discuss the legality of collection of data without answering the question of the legality of access. Need to determine first what can be collected - if there are additional purposes that justify collection these could be added later on. There
will be iteration, let's not get hung up on how this iteration is done. </span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">4.4.3 - ICANN purpose as it aims to address abuse. Disagreement - identification or contacting is not a purpose for ICANN. But it is probably a purpose for other registrars, not necessarily the original registrar. Giving the registrant
a right to transfer the name from one to another - important for registrant interests.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Enabling a mechanism for identifying a registered name holder - for example, UDRP - identifies the registrant so that dispute can continue. Compliance processes - could ask ICANN Compliance whether they ever need to verify the
identity of a registrant to determine whether a complaint is valid. ICANN has obligation in relation to accuracy of WHOIS - need to have access to registrant information. Need to identify that a registrant is linked to a certain registration (not necessarily
verify that the registrant is who he/she says they are). </span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">For UDRP, it is actually a registrar purpose not ICANN - they do not have a necessity to see that data. Separate processing of data when data subject complains to ICANN as data is provided directly. Accuracy is invoked through
audit, not through access. Need to ask the question of necessity - what is necessary? If it is not necessary to fulfil that function, it should not be included.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">May need to clarify what is meant with 'identifying'? Is it just to link registrant to a certain domain name registration or is something else meant here?
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Transfers are now solely reliant on auth info codes - no longer dependent on WHOIS data.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">Note that this clause is further limited as it references purposes identified below.</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">4.4.4 - to be removed as no one is identified as pursuing this purpose.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li><li class="MsoNormal" style="color:black;mso-list:l2 level1 lfo7;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt">4.4.10. - not clear on how this works in practice, does access to zone files require facilitation? Do zone files contain personal data? No, unlikely. Maybe this should be discussed together with ICANN purposes as it is not clear
who is pursuing this purpose? May be put in in relation to the centralized zone data service (CZDS)? Data has nothing to do with the registration of the domain name - is completely separate data processing activity so does not belong here and not within scope
for EPDP Team. Agreement that zone files do not contain personal data and as such this purpose should not be further considered by the EPDP Team.
</span><span style="font-size:11.0pt;font-family:"Noto Sans Symbols""><o:p></o:p></span></li></ul>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black"><o:p> </o:p></span></b></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #4</span></b><span style="color:black">: EPDP Team leadership to see if points made in relation to this discussion on 4.4 can be translated into principles that would guide
the EPDP Team's discussion on purposes. </span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">5. Confirm action items and questions for ICANN Org, if any (5 minutes)</span><span style="font-family:-webkit-standard;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:-webkit-standard;color:black"><br>
</span><span style="font-size:11.0pt;color:black">6. Wrap and confirm next meeting to be scheduled for Thursday 20 September at 13.00 UTC.<b>
</b></span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><b><i><span style="font-size:11.0pt">Marika Konings</span></i></b></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Email: <a href="mailto:marika.konings@icann.org">
marika.konings@icann.org</a> </span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt"> </span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Follow the GNSO via Twitter @ICANN_GNSO</span></i></p>
<p class="MsoNormal"><i><span style="font-size:11.0pt">Find out more about the GNSO by taking our <a href="http://learn.icann.org/courses/gnso">interactive courses</a> and visiting the <a href="http://gnso.icann.org/sites/gnso.icann.org/files/gnso/presentations/policy-efforts.htm#newcomers">GNSO
Newcomer pages</a>. </span></i></p>
<p class="MsoNormal"> </p>
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