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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">I agree that the processing activities as well as ICANN org feedback and input are absolutely necessary for the success of the work of the EPDP team, but to ask the board to commit to
</span><span style="color:#1F497D">entering into agreements as suggested by the policy coming out of this group without knowing the agreements that they are going to commit to I think is impossible.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Kindest Regards<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Hadia</span><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif"">From:</span></b><span style="font-size:10.0pt;font-family:"Tahoma","sans-serif""> Gnso-epdp-team [mailto:gnso-epdp-team-bounces@icann.org]
<b>On Behalf Of </b>Thomas Rickert<br>
<b>Sent:</b> Tuesday, October 09, 2018 7:39 PM<br>
<b>To:</b> Mark Svancarek (CELA)<br>
<b>Cc:</b> gnso-epdp-team@icann.org<br>
<b>Subject:</b> Re: [Gnso-epdp-team] Notes & action items from today's meeting<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">During the work of the CCWG Accountability, the Board said (not once) that they would reject our recommendations based on global public interest considerations. I want to make sure we test the waters now in order to avoid a train crash
later.<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Thomas<o:p></o:p></p>
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<p class="MsoNormal">Am 09.10.2018 um 18:50 schrieb Mark Svancarek (CELA) <<a href="mailto:marksv@microsoft.com">marksv@microsoft.com</a>>:<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">I agree with Milton that we are making the policy, and we have broad discretion to do so, and I understand the desire of the Board to ensure that org isn’t improperly interjecting
into the process.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">But I am also concerned that we could go down a path that the Board will reject. Maybe that’s my newness to the process showing. Maybe they won’t have that discretion.
But if they do, I think it would be prudent for org to let us know if we are veering toward such a situation.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">If my concern is unfounded, please disregard.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">From:</span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Gnso-epdp-team
<<a href="mailto:gnso-epdp-team-bounces@icann.org"><span style="color:purple">gnso-epdp-team-bounces@icann.org</span></a>><span class="apple-converted-space"> </span><b>On Behalf Of<span class="apple-converted-space"> </span></b>Mueller, Milton L<br>
<b>Sent:</b><span class="apple-converted-space"> </span>Tuesday, October 9, 2018 09:09<br>
<b>To:</b><span class="apple-converted-space"> </span>Plaut, Diane <<a href="mailto:Diane.Plaut@corsearch.com"><span style="color:purple">Diane.Plaut@corsearch.com</span></a>>; Thomas Rickert <<a href="mailto:epdp@gdpr.ninja"><span style="color:purple">epdp@gdpr.ninja</span></a>>;
Margie Milam <<a href="mailto:margiemilam@fb.com"><span style="color:purple">margiemilam@fb.com</span></a>><br>
<b>Cc:</b><span class="apple-converted-space"> </span><a href="mailto:gnso-epdp-team@icann.org"><span style="color:purple">gnso-epdp-team@icann.org</span></a><br>
<b>Subject:</b><span class="apple-converted-space"> </span>Re: [Gnso-epdp-team] Notes & action items from today's meeting<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">I am not sure I agree. I think it is up to us to make the policy, and the Board to implement it after we do.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">The board passed a temporary policy because of the emergency situation, they are just waiting for us to come up with a real, legitimate policy/</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">Board liaisons are nice to clarify certain issues, but we don’t need board approval for any of our decisions.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D">--MM</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif";color:#1F497D"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">From:</span></b><span class="apple-converted-space"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Gnso-epdp-team
[<a href="mailto:gnso-epdp-team-bounces@icann.org"><span style="color:purple">mailto:gnso-epdp-team-bounces@icann.org</span></a>]<span class="apple-converted-space"> </span><b>On Behalf Of<span class="apple-converted-space"> </span></b>Plaut, Diane<br>
<b>Sent:</b><span class="apple-converted-space"> </span>Tuesday, October 9, 2018 11:30 AM<br>
<b>To:</b><span class="apple-converted-space"> </span>Thomas Rickert <<a href="mailto:epdp@gdpr.ninja"><span style="color:purple">epdp@gdpr.ninja</span></a>>; Margie Milam <<a href="mailto:margiemilam@fb.com"><span style="color:purple">margiemilam@fb.com</span></a>><br>
<b>Cc:</b><span class="apple-converted-space"> </span><a href="mailto:gnso-epdp-team@icann.org"><span style="color:purple">gnso-epdp-team@icann.org</span></a><br>
<b>Subject:</b><span class="apple-converted-space"> </span>Re: [Gnso-epdp-team] Notes & action items from today's meeting<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Hi Trang, All-<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">I strongly support Margie and Thomas on this matter. I am a new-comer to this stage but see clearly that in this EPDP and in past working groups there has been an incredible
amount of time, energy and resources put into answering questions and making thoughtful recommendations to set-up ICANN to function operationally within a legally compliant, efficient and the capacity to address modern privacy and data protection considerations
and multi-stakeholder needs. To move forward and accomplish the goals needed here and for ICANN going forward, there needs to be reliable feedback and clear and open communication from ICANN Org.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">We all have the ultimate goal of assisting with a productive and compliant set-up of ICANN and a functioning framework for all.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Sincerely,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Diane<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#373737">Diane Plaut</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#373737">General Counsel and Privacy Officer</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><image001.png><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#373737">Direct +1 646-899-2806<span class="apple-converted-space"> </span></span><span lang="JA" style="font-size:9.0pt;font-family:"MS Gothic";color:#373737;mso-fareast-language:JA">
</span><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#373737"><a href="mailto:diane.plaut@corsearch.com"><span style="color:#1CA868">diane.plaut@corsearch.com</span></a></span><span style="font-size:9.0pt;font-family:"Calibri","sans-serif";color:#1CA868"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Calibri","sans-serif"">From:<span class="apple-converted-space"> </span></span></b><span style="font-family:"Calibri","sans-serif"">Gnso-epdp-team <<a href="mailto:gnso-epdp-team-bounces@icann.org"><span style="color:purple">gnso-epdp-team-bounces@icann.org</span></a>>
on behalf of Thomas Rickert <<a href="mailto:epdp@gdpr.ninja"><span style="color:purple">epdp@gdpr.ninja</span></a>><br>
<b>Date:<span class="apple-converted-space"> </span></b>Tuesday, October 9, 2018 at 4:12 AM<br>
<b>To:<span class="apple-converted-space"> </span></b>Margie Milam <<a href="mailto:margiemilam@fb.com"><span style="color:purple">margiemilam@fb.com</span></a>><br>
<b>Cc:<span class="apple-converted-space"> </span></b>"<a href="mailto:gnso-epdp-team@icann.org"><span style="color:purple">gnso-epdp-team@icann.org</span></a>" <<a href="mailto:gnso-epdp-team@icann.org"><span style="color:purple">gnso-epdp-team@icann.org</span></a>><br>
<b>Subject:<span class="apple-converted-space"> </span></b>Re: [Gnso-epdp-team] Notes & action items from today's meeting</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><a name="_MailOriginalBody"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Hi Trang, all,<span class="apple-converted-space"> </span></span></a><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Let me support Margie’s request. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">It is of paramount importance to the success of this group to be able to obtain reliable feedback from ICANN Org. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">You might also remember that I asked Chris to get a written confirmation from ICANN Org confirming that ICANN will in fact enter into the required agreements as suggested
by the policy coming out of this group. These would be a Joint Controller Agreement and Data Processing Agreements. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Just imagine if we came up with recommendations that ICANN org would not be willing or able to operationalize. This would be a waist of resources and embarrassment on world
stage. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">I would also appreciate if the Board members on our team could chime in.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Thanks and kind regards,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Thomas<o:p></o:p></span></p>
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<p class="MsoNormal" style="margin-bottom:12.0pt"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Am 09.10.2018 um 01:54 schrieb Margie Milam <<a href="mailto:margiemilam@fb.com"><span style="color:purple">margiemilam@fb.com</span></a>>:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Hi Trang-<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">It is really important that ICANN Org meaningfully participate in this EPDP. If ICANN Org believes it is constrained because of the Board resolution, then please ask the
Board for approval to participate. Our Board liaisons should be able to facilitate that approval for you.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">All the best,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Margie<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Calibri","sans-serif"">From:<span class="apple-converted-space"> </span></span></b><span style="font-family:"Calibri","sans-serif"">Gnso-epdp-team <</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:gnso-epdp-team-bounces@icann.org"><span style="font-size:12.0pt;color:#954F72">gnso-epdp-team-bounces@icann.org</span></a></span><span style="font-family:"Calibri","sans-serif"">>
on behalf of Trang Nguyen <</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:trang.nguyen@icann.org"><span style="font-size:12.0pt;color:#954F72">trang.nguyen@icann.org</span></a></span><span style="font-family:"Calibri","sans-serif"">><br>
<b>Date:<span class="apple-converted-space"> </span></b>Thursday, October 4, 2018 at 8:28 AM<br>
<b>To:<span class="apple-converted-space"> </span></b>Marika Konings <</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:marika.konings@icann.org"><span style="font-size:12.0pt;color:#954F72">marika.konings@icann.org</span></a></span><span style="font-family:"Calibri","sans-serif"">>,
"</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:gnso-epdp-team@icann.org"><span style="font-size:12.0pt;color:#954F72">gnso-epdp-team@icann.org</span></a></span><span style="font-family:"Calibri","sans-serif"">" <</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:gnso-epdp-team@icann.org"><span style="font-size:12.0pt;color:#954F72">gnso-epdp-team@icann.org</span></a></span><span style="font-family:"Calibri","sans-serif"">><br>
<b>Subject:<span class="apple-converted-space"> </span></b>Re: [Gnso-epdp-team] Notes & action items from today's meeting</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Dear All,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">As per action item #3 below, Dan and I as ICANN Org liaisons reviewed the draft<span class="apple-converted-space"> </span><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__community.icann.org_download_attachments_95094053_Lawful-2520Basis-2520for-2520Processing-2520Testv3-2528k-2529-2528ct-2529.pdf-3Fversion-3D1-26modificationDate-3D1538429788000-26api-3Dv2%26d%3DDwMGaQ%26c%3D5VD0RTtNlTh3ycd41b3MUw%26r%3D_4XWSt8rUHZPiRG6CoP4Fnk_CCk4p550lffeMi3E1z8%26m%3DJtF_A8u6pVp4jWEAz4x6Hu2ZCsRt7Ds2ULRTS-2bKxg%26s%3DAELsAwOgbSZrfsBHRoEg52SggdgpO_14YD9qNtgl69Q%26e%3D&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840458003&sdata=ujwh%2Bh3ucstMNn0Wu2uQbUR2rQYGRzussXCUNBdmn5Q%3D&reserved=0"><span style="color:#954F72">"Lawful
Basis" memo</span></a><span class="apple-converted-space"> </span>circulated on Monday. There are some areas where there is considerable change from the contents of the Temporary Specification, such as redefining and assigning owners to the "purposes", as
well as the characterization of the "responsible parties" and their roles.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">It's understandable that the EPDP Team is considering changes from what was in the Temporary Specification as per the EPDP<span class="apple-converted-space"> </span><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__gnso.icann.org_sites_default_files_file_field-2Dfile-2Dattach_temp-2Dspec-2Dgtld-2Drd-2Depdp-2D19jul18-2Den.pdf%26d%3DDwMGaQ%26c%3D5VD0RTtNlTh3ycd41b3MUw%26r%3D_4XWSt8rUHZPiRG6CoP4Fnk_CCk4p550lffeMi3E1z8%26m%3DJtF_A8u6pVp4jWEAz4x6Hu2ZCsRt7Ds2ULRTS-2bKxg%26s%3DmJgAE4qHewfMIzq5i7aBzBTYkPLnWK9W0oMTXkSruE0%26e%3D&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=zuFrdttrPX0WbR40DQmc1ehJgfay9a4fWiaPn6RMKPI%3D&reserved=0"><span style="color:#954F72">charter</span></a>.
ICANN Org however has been<span class="apple-converted-space"> </span><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__www.icann.org_resources_board-2Dmaterial_resolutions-2D2018-2D05-2D17-2Den%26d%3DDwMGaQ%26c%3D5VD0RTtNlTh3ycd41b3MUw%26r%3D_4XWSt8rUHZPiRG6CoP4Fnk_CCk4p550lffeMi3E1z8%26m%3DJtF_A8u6pVp4jWEAz4x6Hu2ZCsRt7Ds2ULRTS-2bKxg%26s%3DDjUqHBOa7Aa8X_ILT_Tam-DeZWycXd8TYnNuBmms-UA%26e%3D&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=U7DPahd6FV6E%2BEmzhGA2zDKNu1%2FjHjJKmQCS4YqZbdA%3D&reserved=0"><span style="color:#954F72">directed</span></a><span class="apple-converted-space"> </span>by
the Board to implement the Temporary Specification. Accordingly, as liaisons from ICANN Org we are unable to convey an official ICANN position that differs from the Temporary Specification at this time. We will however continue to follow the EPDP Team's discussions
carefully and supply whatever information we can to help advance the Team's discussions.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Best,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Trang and Dan<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">ICANN Org Liaisons<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-family:"Calibri","sans-serif"">From:<span class="apple-converted-space"> </span></span></b><span style="font-family:"Calibri","sans-serif"">Gnso-epdp-team <</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:gnso-epdp-team-bounces@icann.org"><span style="font-size:12.0pt;color:#954F72">gnso-epdp-team-bounces@icann.org</span></a></span><span style="font-family:"Calibri","sans-serif"">>
on behalf of Marika Konings <</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:marika.konings@icann.org"><span style="font-size:12.0pt;color:#954F72">marika.konings@icann.org</span></a></span><span style="font-family:"Calibri","sans-serif"">><br>
<b>Date:<span class="apple-converted-space"> </span></b>Tuesday, October 2, 2018 at 9:20 AM<br>
<b>To:<span class="apple-converted-space"> </span></b>"</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:gnso-epdp-team@icann.org"><span style="font-size:12.0pt;color:#954F72">gnso-epdp-team@icann.org</span></a></span><span style="font-family:"Calibri","sans-serif"">"
<</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:gnso-epdp-team@icann.org"><span style="font-size:12.0pt;color:#954F72">gnso-epdp-team@icann.org</span></a></span><span style="font-family:"Calibri","sans-serif"">><br>
<b>Subject:<span class="apple-converted-space"> </span></b>[Gnso-epdp-team] Notes & action items from today's meeting</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Dear All,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Please find below the notes and action items from today’s meeting. In order to facilitate the signing up for the small teams, please use the following link<span class="apple-converted-space"> </span><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__docs.google.com_document_d_1ChEYy-2DcZmT3qTD62-2DHsoVmddD96m6cbkSOv5dmAjmpY_edit-3Fusp-3Dsharing%26d%3DDwMGaQ%26c%3D5VD0RTtNlTh3ycd41b3MUw%26r%3D_4XWSt8rUHZPiRG6CoP4Fnk_CCk4p550lffeMi3E1z8%26m%3DJtF_A8u6pVp4jWEAz4x6Hu2ZCsRt7Ds2ULRTS-2bKxg%26s%3DDk1S6b3UpbiFdn0iBX0PrLrYeQbnpJplhgvjJITfUX8%26e%3D&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=f5kM4VRI1NWPCp7oATSDSWUqr5WFFcmIf4kZ621Er4c%3D&reserved=0"><span style="color:#954F72">https://docs.google.com/document/d/1ChEYy-cZmT3qTD62-HsoVmddD96m6cbkSOv5dmAjmpY/edit?usp=sharing</span></a>.
As a reminder, please self-organize and assign max. 1 member from each group per small team. Call details will be sent to all, but only designated members are expected to attend (view only AC will be available for others interested to follow the deliberations).<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Best regards,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Caitlin, Berry and Marika<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">=============<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:20.0pt;font-family:"Helvetica","sans-serif"">EPDP Team Meeting #16</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:10.0pt;font-family:"Helvetica","sans-serif";color:#767676">Tuesday, 2 October 2018</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Notes and Action Items</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">High-level Notes/Actions:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #1:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">add to Purpose C a second processing
activity that is focused on disclosure of technical contacts to third parties t to communicate or notify RNH of technical and/or administrative issues (third parties 6.1(f)).</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #2:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Regarding the Legal Basis document,
RySG to provide additional data processing steps by Wednesday 3 October COB.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #3:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">EPDP Team to review lawful basis
memo and proposed designations for each purpose and processing activity and communicate by Wednesday COB any objections to the proposed designations</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #4:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Leadership to develop methodology
to be developed to further consider idea of ICANN having direct contract with registrants.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #5:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Alan Greenberg to write statement
why optional provision of admin/tech contact is important.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #6:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">EPDP Team to review planning
and schedule and share any feedback on the list.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Questions for ICANN Org from the EPDP Team:</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">None</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Notes & Action items</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording.
The MP3, transcript, and chat are provided separately and are posted on the wiki at:<span class="apple-converted-space"> </span></span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcommunity.icann.org%2Fx%2F2IpHBQ&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=C6pDgg9QnN0sCT2I6q5xeOce4nFOLIgowe4aEN0YQ5s%3D&reserved=0"><i><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif";color:#954F72">https://community.icann.org/x/2IpHBQ</span></i></a></span><i><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">.</span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">1. Roll Call & SOI Updates (5 minutes)</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Attendance will be taken from Adobe Connect<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Please remember to mute your microphones when not speaking, and state your name before speaking for transcription purposes.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l2 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">2. Welcome and Updates from EPDP Team Chair (5 minutes)</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Recap EPDP Team F2F meeting - see high level notes circulated and posted on the wiki (<a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttps-3A__community.icann.org_x_rQarBQ%26d%3DDwMGaQ%26c%3D5VD0RTtNlTh3ycd41b3MUw%26r%3D_4XWSt8rUHZPiRG6CoP4Fnk_CCk4p550lffeMi3E1z8%26m%3DJtF_A8u6pVp4jWEAz4x6Hu2ZCsRt7Ds2ULRTS-2bKxg%26s%3DWg2hMhXv7SE1NQTE2wRZrOKssGG_VP8Or4q_bmKg3sw%26e%3D&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=MB0Ji4C5GXA2u3XyuJzSjuCnuThv%2FPNIpS%2B6TUESv%2BM%3D&reserved=0"><span style="color:#954F72">https://community.icann.org/x/rQarBQ</span></a>).
Feedback welcome on what worked well and what didn't.<span class="apple-converted-space"> </span><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Meeting schedule going forward - to be discussed under item 5 on the agenda.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Review of outstanding action items - see<span class="apple-converted-space"> </span><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcommunity.icann.org%2Fx%2FNwSNBQ&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=KUmsPB8dkKILLtA0JwhAdM1eNX9M2YPJap2CYLDTSTY%3D&reserved=0"><span style="color:#954F72">https://community.icann.org/x/NwSNBQ</span></a><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l3 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Other updates, if applicable<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif""> </span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">3. Legal basis for purposes and related processing activities</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Objective of discussion:</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">(1) Agree on legal basis for different purposes and related processing activities</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">a) Review legal basis memo outlining how to differentiate between Art 6.1(b) and Art 6.1(f) and discuss how this can be applied to purposes identified and related processing
activities</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">b) Agree on legal basis for purposes and related processing activities</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">See memo that was circulated prior to this meeting<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Lawful test designed by Thomas facilitated the discussions but there was still confusion around what it means "necessary for performance of a contract"<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Example found from the UK Information Commissioner's Office - processing must be necessary for the delivery of your part of the contract. If the processing is only necessary to maintain your
business model more generally, this lawful basis will not apply.<span class="apple-converted-space"> </span><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Lawful test in combination with example applies to the EPDP Team purposes. Highlighted in blue is where small team came to agreement on lawful basis, those in orange, based on leadership team
assessment.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">For purpose A, does this just concern data for WHOIS or is it broader than that - this is focused on the data that is collected by the registrar, regardless of where it is.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Purpose C - focused on registrar communication, but this is mainly for other parties, why is that not included? If it is for other parties, the lawful basis would be 6.1(f). Add second processing
activity focused on third parties (6.1(f)). May also be captured under purpose B?<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">May need to distinguish between what is collected and what goes into an RDDS? For example, in relation to Purpose N. Purpose N not limited to Spec 13, would also include Spec 12 gTLDs. Policy
recommendations to cover the circumstances and purposes through which additional data elements are collected, even if those are not published or disclosed through RDDS.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">In Purpose A, is a processing activity missing? Responding to requests from Registered Name Holder for purpose A. Should RNH be mentioned as a separate party? RNH is the data subject.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">For Purpose A, transmission of registration data - why is this both 6.1(b) and 6.1(f) - isn't protecting against abuse a necessary part of the contract?<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">For Purpose E, isn't this also 6.1(b) as it is part of the broader requirements? Small team discussed what would present best case for success presenting this to DPAs and agreed on 6.1(f).<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">BC would support ICANN Org having a direct relationship with registrant to allow for 6.1(b) if this is currently prevented because ICANN does not have a direct contractual relationship with registrants.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">For purpose F, why not 6.1(b)? In theory you could abolish contractual compliance and domain name registration would still work, hence 6.1(f) argument.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Need additional processing activity in M for party that files complaint and needs access to information. Needs to be further considered.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Helpful way to lay this out visually, makes it easier to understand. Groups need a bit more time to review and comment.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">EPDP Team to review memo and especially link to CIO web-site.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l0 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Also note that there where disagreement may persist, this could be called out in the Initial Report as a question for which specific input is requested especially from DPAs.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #1:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">add to Purpose C a second processing
activity that is focused on disclosure of technical contacts to third parties access to this information to communicate or notify RNH of technical and/or administrative issues (third parties 6.1(f)).<span class="apple-converted-space"> </span></span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #2:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Regarding the Lawful Basis document,
RySG to provide additional data processing steps EPDP Team to review this document and come back with feedback by Wednesday 3 October COB.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #3:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">EPDP Team to review Lawful Basis
memo and proposed designations for each purpose and processing activity and communicate by Wednesday COB any objections to the proposed designations</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #4:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Leadership to develop methodology
to be developed Small team to further consider idea of ICANN having direct contract with registrants. </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">4. Review data elements workbook for purpose C - Enable communication or notification to the Registered Name Holder and/or their delegated parties of technical and/or
administrative issues with a Registered Name (see<span class="apple-converted-space"> </span></span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcommunity.icann.org%2Fx%2F5AC8BQ&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=LJzmchYnIsBPDh%2FEnFhfJwaz6cjfmQRbMxFLLRoRwX0%3D&reserved=0"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif";color:#954F72">https://community.icann.org/x/5AC8BQ</span></b></a></span><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">)</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Objective of discussion:</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">(1) Review data elements workbook for purpose C as completed by small team during LA F2F meeting</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">(2) Agree on data elements needed for this purpose as well as responses to different questions in data elements workbook</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">a) Review data elements workbook for purpose C</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">b) Discuss any outstanding items / questions</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">c) Finalize data elements workbook for purpose C</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">See data elements workbook for purpose C (see<span class="apple-converted-space"> </span><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fcommunity.icann.org%2Fx%2F5AC8BQ&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=LJzmchYnIsBPDh%2FEnFhfJwaz6cjfmQRbMxFLLRoRwX0%3D&reserved=0"><span style="color:#954F72">https://community.icann.org/x/5AC8BQ</span></a>)<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Mandatory fields to be collected under 6.1b, optional fields to be collected under 6.1(a) - consent.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">What does optional mean? If no admin/tech contact info is provided, does it then default back to the registrant information?<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">If admin/tech contact info is provided, consent will need to be provided by the admin/tech contact.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">If there is no reason to collect the data, would it go against the principle of data minimisation? Is option that is provided to RNH, only those that want to make use of this would opt for it,
not a requirement.<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">In practice it is often a duplicate and no unique information is provided. <o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">You could define two different products: 1 where the registrant acts for all contacts 2 where he / she wishes to designate additional contacts. In such case, both could be 6 I b and collection
of third party that would occur based on Art. 14.<span class="apple-converted-space"> </span><o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">Why is making it an optional field problematic? As no one is required to do anything? Under GDPR you will still need to explain why data is collected.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #5:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Alan Greenberg to write statement
why optional provision of admin/tech contact is important.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:-webkit-standard"> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">5. Share list of outstanding issues and plan for addressing these</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">See planning document circulated prior to the meeting<o:p></o:p></span></li><li class="MsoNormal" style="mso-list:l4 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
<span style="font-size:11.0pt;font-family:"Calibri","sans-serif"">How to sign up for small groups? Groups expected to self-organize - ideally max. 1 rep per group. Could use google doc to have an idea of attendance.<o:p></o:p></span></li></ul>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">Action item #6:<span class="apple-converted-space"> </span></span></b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">EPDP Team to review planning
and schedule and share any feedback on the list.</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">6. Wrap and confirm next meeting to be scheduled for Thursday 4 October at 13.00 UTC.</span></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">a) Confirm action items</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">b) Confirm questions for ICANN Org, if any</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""> <o:p></o:p></span></p>
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<p class="MsoNormal"><b><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif"">Marika Konings</span></i></b><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif"">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif"">Email: </span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:marika.konings@icann.org"><i><span style="font-size:10.0pt;color:#954F72">marika.konings@icann.org</span></i></a></span><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""> </span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""> </span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif"">Follow the GNSO via Twitter @ICANN_GNSO</span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif"">Find out more about the GNSO by taking our </span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttp-3A__learn.icann.org_courses_gnso%26d%3DDwMGaQ%26c%3DFmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM%26r%3D7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM%26m%3D5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q%26s%3DCg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ%26e%3D&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=IoEfihFYKYTnUwMxSTRemb%2B5Q1ftSOspm5KW9GLqsbk%3D&reserved=0"><i><span style="font-size:10.0pt;color:#954F72">interactive
courses</span></i></a></span><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif""> and visiting the </span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Furldefense.proofpoint.com%2Fv2%2Furl%3Fu%3Dhttp-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers%26d%3DDwMGaQ%26c%3DFmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM%26r%3D7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM%26m%3D5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q%26s%3DtT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk%26e%3D&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=7Mtoo1L8FzKoguEq2nVYqPWeERhMDkEwft4Xa2xF5pM%3D&reserved=0"><i><span style="font-size:10.0pt;color:#954F72">GNSO
Newcomer pages</span></i></a></span><i><span style="font-size:10.0pt;font-family:"Calibri","sans-serif"">. </span></i><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri","sans-serif""> </span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif"">_______________________________________________<br>
Gnso-epdp-team mailing list<br>
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="mailto:Gnso-epdp-team@icann.org"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif";color:#954F72">Gnso-epdp-team@icann.org</span></a></span><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif""><br>
</span><span style="font-size:11.0pt;font-family:"Calibri","sans-serif""><a href="https://na01.safelinks.protection.outlook.com/?url=https%3A%2F%2Fmm.icann.org%2Fmailman%2Flistinfo%2Fgnso-epdp-team&data=02%7C01%7Cmarksv%40microsoft.com%7Ce590718a9457418f709f08d62e019ec4%7C72f988bf86f141af91ab2d7cd011db47%7C1%7C0%7C636746981840614250&sdata=zfaa6Fhig0O6kfvvbtZya027JsrvoooChxYFs8Wqby8%3D&reserved=0"><span style="font-size:9.0pt;font-family:"Helvetica","sans-serif";color:#954F72">https://mm.icann.org/mailman/listinfo/gnso-epdp-team</span></a><o:p></o:p></span></p>
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