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<p class="MsoNormal"><span style="font-size:11.0pt">Dear EPDP Team,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Following this week’s EPDP Team meetings, please find below and attached the outstanding action items and related deadlines, outstanding charter questions (not yet discussed) and punch list of items in relation
to the data elements workbooks. Please take note that </span><span style="font-size:11.0pt">Staff’s provision of an updated and comprehensive data matrix and updated Initial Report draft is dependent on timely delivery of input on the below items. If you believe
anything is missing from the list below, please let us know.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Thank you for all your support - safe travels home!<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Caitlin, Berry and Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">===================<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">EPDP Team Action items</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
<b>ICANN63</b><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Action item #1
</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">– CPH to confirm whether or not purpose A strikethrough language can be removed
<u>by Thursday 25 October</u>. (COMPLETED – deletion of strikethrough language confirmed)
<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></b></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Action item #2</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> - Each group (SG/C/AC) to express the group's views and/or
proposed edits on small team #1 responses to charter questions and preliminary recommendations with the mailing list
<u>by Monday 29 October. </u>(see <a href="https://docs.google.com/document/d/1U6POLQhFNGu1Bo1k0rCluiaVZ27-OKIPpU8K8N1drdg/edit?usp=sharing">
<span style="text-decoration:none">https://docs.google.com/document/d/1U6POLQhFNGu1Bo1k0rCluiaVZ27-OKIPpU8K8N1drdg/edit?usp=sharing</span></a>).
<u> <o:p></o:p></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Action item #3</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> - Each group (SG/C/AC) to express the group's views and/or
proposed edits on the revised responses of the small team #2 charter question responses with the mailing list
<u>by Monday 29 October</u>. (see <a href="https://docs.google.com/document/d/1d49LseyUovDVy7NEEUFZk4BtVP_muyLQJR9JRbPi-cU/edit?usp=sharing">
https://docs.google.com/document/d/1d49LseyUovDVy7NEEUFZk4BtVP_muyLQJR9JRbPi-cU/edit?usp=sharing</a>).
<u><o:p></o:p></u></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Action item</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">
<b>#4</b> – Each group (SG/C/AC) to review latest versions of data elements workbooks and flag any issues that need to be reviewed prior to publication of Initial Report
<u>by Friday 2 November</u>. (see <a href="https://community.icann.org/x/5AC8BQ">
https://community.icann.org/x/5AC8BQ</a>). <o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Action item #5</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> – Each group (SG/C/AC) to review the responsible parties
overview for all purposes and identify which designations need to be further considered by
<u>Monday 29 October</u>. (see <a href="https://docs.google.com/document/d/1-rdfchOwpANFVKOtnM_9bPp-zT4JAvTN8dJqebdi-dM/edit?usp=sharing">
https://docs.google.com/document/d/1-rdfchOwpANFVKOtnM_9bPp-zT4JAvTN8dJqebdi-dM/edit?usp=sharing</a>)
<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Note: Staff’s provision of an updated and comprehensive data matrix and updated Initial Report draft is dependent on timely delivery of the above feedback.<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Outstanding Charter Questions</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> (not discussed yet or addressed through ongoing
work)<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><u><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p><span style="text-decoration:none"> </span></o:p></span></u></p>
<p style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:19.95pt;margin-bottom:.0001pt;text-indent:-19.95pt">
<span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">q) Sun-setting WHOIS Contractual Requirements<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">q1) After migration to RDAP, when can requirements in the Contracts to use WHOIS protocol be eliminated?
<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">q2) If EPDP Team’s decision includes a replacement directory access protocol, such as RDAP, when can requirements in the Contracts to use
WHOIS protocol be eliminated?<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">b) Collection of registration data by registrar:<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">b3) How shall legitimacy of collecting data be defined (at least for personal data collected from European registrants and others in jurisdictions
with data protection law)?</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">k) ICANN's responsibilities in processing data<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">k2) In addition to any specific duties ICANN may have as data controller, what other obligations should be noted by this EPDP Team, including
any duties to registrants that are unique and specific to ICANN’s role as the administrator of policies and contracts governing gTLD domain names?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">l) Registrar's responsibilities in processing data<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">l4) What are the registrar's responsibilities to the data subject with respect to data processing activities that are under ICANN’s control?
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">m) Registry's responsibilities in processing data<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">m4) What are the registry's responsibilities to the data subject based on the above?<o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></b></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Outstanding items in data elements workbooks<o:p></o:p></span></b></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></b></p>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Purpose B Punch List:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="color:black;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm staff-suggested responses for Purpose Rationale questions<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l2 level1 lfo1"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm data elements (note: Purpose B data elements are dependent on the completion of all other workbooks, as Purpose
B only references data already collected)<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Purpose C Punch List:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm staff-suggested response for Purpose Rationale questions<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm staff-suggested note re: definition of optional (footnote 2 in workbook)<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm data elements<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Purpose E (Registrar Data Escrow) Punch List:
<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm Collection Processing Activity (Purpose does not necessarily require collection)<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l0 level1 lfo3"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm data elements<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Purpose F Punch List:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm staff-suggested response for Purpose Rationale questions<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm data elements<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Purpose M Punch List:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Determine inclusion/exclusion of RDDRP, PDDRP, and PICDRP RPMs within the purpose statement (adjust PAs if excluded)<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm staff-suggested responses for Purpose Rationale questions<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm Processing Activities structure, especially Disclosure and Retention<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm Data Elements<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;color:black">Purpose N Punch List:<o:p></o:p></span></p>
<ul type="disc">
<li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Determine if Purpose Statement is an ICANN Purpose (note Collection PA indicates ICANN as a Joint Controller)<o:p></o:p></span></li><li class="MsoListParagraph" style="color:black;mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Confirm Processing Activities structure, especially Disclosure and Retention<o:p></o:p></span></li><li class="MsoListParagraph" style="mso-list:l1 level1 lfo2"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">Confirm Data Element (Other Data)</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;color:black">Marika Konings</span></i></b><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Email: <a href="mailto:marika.konings@icann.org"><span style="color:#0563C1">marika.konings@icann.org</span></a> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black"> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Follow the GNSO via Twitter @ICANN_GNSO</span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Find out more about the GNSO by taking our <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="><span style="color:#0563C1">interactive
courses</span></a> and visiting the <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=tT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk&e="><span style="color:#0563C1">GNSO
Newcomer pages</span></a>. </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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