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--></style></head><body bgcolor=white lang=EN-US link=blue vlink=purple><div class=WordSection1><p class=MsoNormal>Hi Amr,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Thank you flagging this. <o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>We will submit your question from yesterday to the ICANN Org liaisons on the EPDP Team. If the liaisons have clarifying questions, we will let you know.<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Best regards,<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal>Marika, Berry and Caitlin<o:p></o:p></p><p class=MsoNormal><o:p> </o:p></p><div><p class=MsoNormal><span style='font-family:"Times New Roman",serif;color:black'><o:p> </o:p></span></p></div><p class=MsoNormal><o:p> </o:p></p><p class=MsoNormal><o:p> </o:p></p><div style='border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in'><p class=MsoNormal><b><span style='font-size:12.0pt;color:black'>From: </span></b><span style='font-size:12.0pt;color:black'>Amr Elsadr <aelsadr@icannpolicy.ninja><br><b>Reply-To: </b>Amr Elsadr <aelsadr@icannpolicy.ninja><br><b>Date: </b>Thursday, November 1, 2018 at 2:57 PM<br><b>To: </b>Caitlin Tubergen <caitlin.tubergen@icann.org><br><b>Cc: </b>EPDP <gnso-epdp-team@icann.org><br><b>Subject: </b>[Ext] Re: [Gnso-epdp-team] Notes and action items from today's EPDP Team meeting - 1 November 2018<o:p></o:p></span></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><p class=MsoNormal>Hi, <o:p></o:p></p><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>I noticed that at the end of the meeting, we skipped the last agenda item, 5b. I was wondering how we plan on following up on the question to ICANN regarding the PDDRP and RRDRP for purpose M. I was under the impression that we would discuss this at that time, but I was apparently mistaken. Any helpful insight on this?<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Thanks.<o:p></o:p></p></div><div><p class=MsoNormal><o:p> </o:p></p></div><div><p class=MsoNormal>Amr<o:p></o:p></p><div><p class=MsoNormal><br><br><o:p></o:p></p><blockquote style='margin-top:5.0pt;margin-bottom:5.0pt'><div><p class=MsoNormal>On Nov 1, 2018, at 8:51 PM, Caitlin Tubergen <<a href="mailto:caitlin.tubergen@icann.org">caitlin.tubergen@icann.org</a>> wrote:<o:p></o:p></p></div><p class=MsoNormal><o:p> </o:p></p><div><div><p class=MsoNormal style='background:white'>Dear EPDP Team,<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>Please find below the notes and action items from today’s EPDP Team meeting.<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>Best regards,<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div style='border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in'><div><p class=MsoNormal style='background:white'>Marika, Berry and Caitlin<span style='font-size:12.0pt'><o:p></o:p></span></p></div></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><b>EPDP Team Meeting #22</b><span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>Thursday, 1 November 2018<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>High-level Notes/Action Items<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><b>Action Item #1</b>: Further to today’s discussion, ICANN Support Staff will update the Purpose A workbook to include a reference regarding transparency of collection to the Registrant/Data Subject for purpose of escrow. ICANN Support Staff will also make notation/reference under E-PA1, which is collection of registration data for the purpose of escrow.<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><b>Action Item #2</b>:<span class=apple-converted-space><b> </b></span>Berry to summarize his issue summary of today’s Purpose E analysis via email to the list.<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><b>Action Item #3</b>: ICANN Support Staff to draft a recommendation for Purpose E for the EPDP Team’s review regarding noting the jurisdictional impact to gaining registrar/ebero designation.<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><b>Action Item #4</b>: EPDP Leadership Team to publish a methodology for the EPDP Team to review and comment on the Initial Report in a consistent manner.<span class=apple-converted-space> </span><span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><i>These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at:<span class=apple-converted-space> </span><a href="https://community.icann.org/x/2IpHBQ"><span style='color:#954F72'>https://community.icann.org/x/2IpHBQ</span></a>.</i><span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'><b>1. Roll Call & SOI Updates</b><span class=apple-converted-space> </span>(5 minutes)<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l2 level1 lfo1;background:white'>Attendance will be taken from Adobe Connect<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level1 lfo1;background:white'>Please remember to mute your microphones when not speaking, and state your name before speaking for transcription purposes.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l2 level1 lfo1;background:white'>Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.<span style='font-size:12.0pt'><o:p></o:p></span></li></ul><div><p class=MsoNormal style='background:white'><b>2. Welcome and Updates from EPDP Team Chair</b><span class=apple-converted-space> </span>(5 minutes)<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>a) Reminder to complete F2F Doodle Poll<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>b) Review of outstanding action items<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>c) Other updates, if applicable<span style='font-size:12.0pt'><o:p></o:p></span></p></div><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l1 level1 lfo2;background:white'>Please flag any items that need further consideration by the EPDP Team by Friday, 2 November.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l1 level1 lfo2;background:white'>Please be judicious with any edits to the Initial report, as some of the language is a result of previous debate and compromise from the EPDP Team.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l1 level1 lfo2;background:white'>Should the Team consider supplemental comment periods? In following the GNSO Guidelines for EPDPs, there is no requirement for a supplemental public comment period. The draft timeline covers required steps; however, the Team may consider if additional public comment periods are necessary or desired after reviewing the public comments.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l1 level1 lfo2;background:white'>Re: optional provision of recommendations to GAC, this should be required, and the EPDP Team should ask for GAC comments before Board consideration. Response: optional only references public forum discussion as optional. The report will be provided to the GAC for review.<span style='font-size:12.0pt'><o:p></o:p></span></li></ul><div><p class=MsoNormal style='background:white'><b>3. Purpose E Data Elements Workbooks (Escrow)</b><span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>Objective of discussion:<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>1. Confirm Collection Processing Activity<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>2. Confirm data elements<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>3. Review Purpose E Data Elements Workbook (see<span class=apple-converted-space> </span><a href="https://community.icann.org/display/EOTSFGRD/e.+Data+Elements+Workbooks?preview=/96207076/96213062/Purpose%20E%20-%20Ry%20-%20Data_Elements_Processing_Workbook%20-%2023%20October%202018.docx"><span style='color:#954F72'>https://community.icann.org/display/EOTSFGRD/e.+Data+Elements+Workbooks?preview=/96207076/96213062/Purpose%20E%20-%20Ry%20-%20Data_Elements_Processing_Workbook%20-%2023%20October%202018.docx</span></a><span class=apple-converted-space> </span>and<span class=apple-converted-space> </span><a href="https://community.icann.org/display/EOTSFGRD/e.+Data+Elements+Workbooks?preview=/96207076/96212013/Purpose%20E%20-%20Rr%20-%20Data_Elements_Processing_Workbook%20-%2022%20October%202018_clean.docx)"><span style='color:#954F72'>https://community.icann.org/display/EOTSFGRD/e.+Data+Elements+Workbooks?preview=/96207076/96212013/Purpose%20E%20-%20Rr%20-%20Data_Elements_Processing_Workbook%20-%2022%20October%202018_clean.docx)</span></a>.<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>a) Confirm content of purpose E Data Elements Workbook<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>b) Confirm next steps, if any<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>EPDP Team Discussion:<span style='font-size:12.0pt'><o:p></o:p></span></p></div><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>Background: During the LA F2F, the small team only focused on registrar escrow.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>In Barcelona, Marc A. provided feedback for registry escrow, and Berry incorporated the edits into the new Purpose E template.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>Ultimate objective: Rys/Rrs processing of registration data for escrow is compliant with GDPR.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>Appendix B in the Temp Spec deals specifically with escrow.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>There does not seem to be any disagreement in the Team that escrow is not a legitimate purpose; however, the escrow agreements should be refreshed to take into account GDPR.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>The data elements workbook includes a recommendation for ICANN, escrow agents and contracted parties to enter into data processing agreements.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>The Registry Purpose E was modeled after the registrar purpose E. There is a departure from the other workbooks in page 2 for the lawfulness of processing.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>For processing activity 1, registry data escrow is a downstream processing activity, and no data elements are collected for the purpose of escrow, so the processing activity of collection is likely taking place under a different purpose, e.g., purpose A or C.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>Question for the Team: for EBERO, are there data elements needed that are not currently identified within Purpose E?<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>For collection under escrow, there should be an acknowledgement of collection for this purpose, so the purpose does not need to change later.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>Note: Staff can make a reference back to Purpose A (reflecting registrant rights) regarding transparency to the Registrant/Data Subject. And we can make notation/reference here under E-PA1.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>Action: Berry to summarize Purpose E analysis via email to the list.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>A jurisdiction for a registrar in the event of a failing registrar could present issues, i.e., if terminating registrar is in Europe, and the gaining registrar is in North America, this may cause an issue.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>Action: support staff to draft recommendation for EPDP Team's review re: jurisdictional impact for registrar/ebero transition.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>EPDP Team to review the graphics in the workbooks to confirm this is an accurate representation.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>The lawful basis for escrow should be 6(1)(b) - could this be added to the workbook?<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>A note will be added to the Initial Report that some members of the EPDP Team believe processing under Purpose E is lawful under 6(1)(b).<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>Contracted parties are comfortable processing data for the purposes of escrow under 6(1)(f).<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>If the team is focusing on baseline activities, 6(1)(f) probably makes the most sense.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l3 level1 lfo3;background:white'>Does this workbook refer to collection by registrar or receiving the data by the registry? Answer: this processing refers to collection from the registrar. The intent is that the collection occurs at the registrar from the registrant, and subsequently is transferred from the registrar to the registry.<span style='font-size:12.0pt'><o:p></o:p></span></li></ul><div><p class=MsoNormal style='background:white'><b>4. Draft Initial Report</b><span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>a) Overview of Initial Report template<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>b) Open issues and explanation of highlighted items<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>c) Approach for EPDP Team edits to Initial Report<span style='font-size:12.0pt'><o:p></o:p></span></p></div><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>The draft initial report can be downloaded here:<span class=apple-converted-space> </span><a href="https://community.icann.org/display/EOTSFGRD/2018-11-01+EPDP+Team+call+%2322"><span style='color:#954F72'>https://community.icann.org/display/EOTSFGRD/2018-11-01+EPDP+Team+call+%2322</span></a>.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>Chapter 3 of the Initial Report was circulated to the group following the LA meeting; however, this has been updated since the Team last saw it to reflect discussion through ICANN63.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>Chapter 2 contains requirements to educate the reader on how the Team deliberated on the contents of Chapter 3, i.e., overview of the team’s methodology - discussion summary indexes, data elements workbooks, F2F meetings, small teams, etc.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>Chapter 3 aims to capture all of the deliberation on the charter questions up through ICANN63.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>There is highlighting and color-coding to emphasize outstanding issues.<span style='font-size:12.0pt'> <o:p></o:p></span></li></ul><ul style='margin-top:0in' type=disc><ul style='margin-top:0in' type=circle><li class=MsoNormal style='margin-left:0in;mso-list:l0 level2 lfo4;background:white'>Items highlighted in<span class=apple-converted-space> </span><span style='background:yellow'>yellow</span><span class=apple-converted-space> </span>are flags for staff to populate supporting documentation (such as completed data elements workbooks, once reviewed by the EPDP Team).<span class=apple-converted-space> </span><span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level2 lfo4;background:white'>Items highlighted in<span class=apple-converted-space> </span><span style='background:aqua'>blue</span><span class=apple-converted-space> </span>reflect documents still under discussion, e.g., Small Team 1 and 2 language that is not yet finalized. Blue highlights also denote areas where ICANN Support Staff has suggested language for the Team to review. Staff-suggested language appears in brackets.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level2 lfo4;background:white'>Items highlighted in<span class=apple-converted-space> </span><span style='background:red'>red</span><span class=apple-converted-space> </span>have not been discussed in detail, and it would be helpful if EPDP Team members volunteer to provide draft responses to red items.<span style='font-size:12.0pt'><o:p></o:p></span></li></ul></ul><ul style='margin-top:0in' type=disc><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>Annex B includes the EPDP Membership and attendance records.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>Annex C captures the community input the Team received as a result of early input.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>For each section, there will be questions the team will ask the community for input on in an effort to get targeted feedback.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>While it is not complete, it will be helpful for the Team to review and focus on the highlighted items as it reviews the draft initial report.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>From a staff support perspective, the initial homework would be for the Team to mark items in blue, i.e., what items that are not currently flagged should be flagged for further review/discussion?<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>Any clarifications or minor copy edits can be sent to support staff off-list; however, there please be mindful of the delicate balance b/w clarifying language and changing the substance of the recommendation.<span style='font-size:12.0pt'><o:p></o:p></span></li><li class=MsoNormal style='margin-left:0in;mso-list:l0 level1 lfo4;background:white'>Leadership Team will brainstorm how to best organize and allow for EPDP Team feedback to the initial report.<span style='font-size:12.0pt'><o:p></o:p></span></li></ul><div><p class=MsoNormal style='background:white'><b>5. Wrap and confirm next meeting to be scheduled for Tuesday, 6 November at 1400 UTC.</b><span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>a) Confirm action items<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'>b) Confirm questions for ICANN Org, if any<span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><div><p class=MsoNormal style='background:white'> <span style='font-size:12.0pt'><o:p></o:p></span></p></div><p class=MsoNormal><smime.p7s><o:p></o:p></p></div></blockquote></div><p class=MsoNormal><o:p> </o:p></p></div></div></body></html>