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<p class="MsoNormal">Thanks, Matt. It probably would be helpful for the EPDP Team to see them as they are ready so if you could add them to the google doc (<a href="https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit?ts=5bdc699b">https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit?ts=5bdc699b</a>)
 as you progress, that would be really helpful.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Marika<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Matt Serlin <matt@brandsight.com><br>
<b>Date: </b>Monday, November 5, 2018 at 11:00 AM<br>
<b>To: </b>Marika Konings <marika.konings@icann.org>, Thomas Rickert <epdp@gdpr.ninja><br>
<b>Cc: </b>"gnso-epdp-team@icann.org" <gnso-epdp-team@icann.org><br>
<b>Subject: </b>Re: [Gnso-epdp-team] [Ext] Re: Proposed Agenda and items for input - EPDP Team Meeting #23<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal">Hi Marika,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">On behalf of the RrSG, I am writing to let you know our comments on the initial report will not be completed today. We are not in a position to commit to a specific day to get them submitted at this point, but we are working to get them
 done as quickly as possible while taking time to ensure we review the entire document and all of the recommendations.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Additionally, curious if it would be useful for you all to receive comments as we have them completed by line number or if you’d prefer to wait and receive everything in totality?<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<p class="MsoNormal">Matt<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Gnso-epdp-team <gnso-epdp-team-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org><br>
<b>Date: </b>Monday, November 5, 2018 at 9:55 AM<br>
<b>To: </b>Thomas Rickert <epdp@gdpr.ninja><br>
<b>Cc: </b>"gnso-epdp-team@icann.org" <gnso-epdp-team@icann.org><br>
<b>Subject: </b>Re: [Gnso-epdp-team] [Ext] Re: Proposed Agenda and items for input - EPDP Team Meeting #23</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Thanks, Thomas. Please note that in other to facilitate that conversation, staff put together the following document:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__docs.google.com_document_d_1-2DrdfchOwpANFVKOtnM-5F9bPp-2DzT4JAvTN8dJqebdi-2DdM_edit&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=TJFvIs0qsfHW-peAvJaWv7YgWvwwwffcdFB4L2-T2fA&s=5zk1FzbGY2ypE3i0Spvj_D3afPIh5Ygrmf5SKbPRdZA&e=">
https://docs.google.com/document/d/1-rdfchOwpANFVKOtnM_9bPp-zT4JAvTN8dJqebdi-dM/edit [docs.google.com]</a> which basically pulled out this information from the different data elements workbooks. Input was in principle due last Friday, but in order to help inform
 the discussion, it would be really helpful if you could mark specifically which responsibilities may need updating / streamlining and why so this can help focus further discussions.
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">With regards to the Initial Report, note that as work on the data elements workbooks and other outstanding items (as flagged in blue in the Initial Report) is completed, this will get copied / pasted into the relevant sections and as such
 should not prevent review of the other parts of the Initial Report. We understand that the timeline is putting a lot of pressure on everyone to review the information in a timely manner, but unfortunately there is very little flexibility in the timeline with
 the original publication data already being pushed out by two weeks from the original timeline (any additional time here, will mean less time for the remaining phases of work).
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Caitlin, Berry and Marika<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Thomas Rickert <epdp@gdpr.ninja><br>
<b>Date: </b>Monday, November 5, 2018 at 10:24 AM<br>
<b>To: </b>Marika Konings <marika.konings@icann.org><br>
<b>Cc: </b>Thomas Rickert <epdp@gdpr.ninja>, "gnso-epdp-team@icann.org" <gnso-epdp-team@icann.org><br>
<b>Subject: </b>[Ext] Re: [Gnso-epdp-team] Proposed Agenda and items for input - EPDP Team Meeting #23</span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Hi Marika, <o:p></o:p></p>
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<p class="MsoNormal">May I ask for an additional point to be added to the agenda? <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">It is relating to the responsibilities of the parties. Looking at all the work sheets, there are a few processing activities, for which the parties are not joint controllers, but where we have controller-processor relationships. I am not
 sure this is the best possible outcome and I would like to have a discussion about streamlining this. In my view, it is possible to make more points part of the joint controller situation and take care of the responsibilities in the joint controller agreement
 by allocating responsibilities to specific parties and add indemnification clauses to get to the intended results.<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Also, it is difficult to work on the draft report and provide input while work books and other input is not yet stable. Can we please get more time to review a stable version of the draft initial report? <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Best,<o:p></o:p></p>
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<p class="MsoNormal">Thomas<o:p></o:p></p>
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<p class="MsoNormal"><br>
<br>
<br>
<br>
<o:p></o:p></p>
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<p class="MsoNormal">Am 05.11.2018 um 17:05 schrieb Marika Konings <<a href="mailto:marika.konings@icann.org">marika.konings@icann.org</a>>:<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Dear All,<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Tuesday 5 November at 14.00 UTC. In relation to agenda item 4, please review the following and provide your feedback on the mailing list to help
 inform the discussion.<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l8 level1 lfo1">
<b>Technical contact consent</b><o:p></o:p></li></ul>
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<p class="MsoNormal">In relation to the data elements that are optional to provide for the Registered Name Holder (RNH), the following language was added to the preliminary recommendation to reflect that the registrar may not have a direct contractual relationship
 with the data subject whose information is provided by the RNH:<o:p></o:p></p>
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<p class="MsoNormal"><i>If the Registered Name Holder elects to provide contact information for a technical contact who does not have a direct contractual relationship with the registrar, the registrar is required to redact or obtain all necessary consent from
 the technical contact prior to publication.</i><o:p></o:p></p>
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<p class="MsoNormal">However, noting that it is currently not proposed that technical contact information would be published, we would suggest making the following update:<o:p></o:p></p>
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<p class="MsoNormal"><i>If the Registered Name Holder elects to provide contact information for a technical contact who does not have a direct contractual relationship with the registrar, the registrar is required to<span class="apple-converted-space"> </span><s>redact
 or</s><span class="apple-converted-space"> </span>obtain all necessary consent from the technical contact prior to<span class="apple-converted-space"> </span><s>publication</s><span class="apple-converted-space"> </span>any disclosure.</i><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><b>Question for the EPDP Team</b>: are you comfortable with the inclusion of this revised language as part of preliminary recommendation #10? If not, please provide your rationale and proposed changes / edits prior to the meeting.<span class="apple-converted-space"> </span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l9 level1 lfo2">
<b>Data retention</b><o:p></o:p></li></ul>
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<p class="MsoNormal">This recommendation is derived from Data Elements Workbook A. Are there any concerns about this recommendation?<o:p></o:p></p>
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<p class="MsoNormal"><i>The EPDP Team recommends that Registrars are required to retain the herein-specified data elements for a period of one year following the life of the registration. This retention period conforms to the specific statute of limitations
 within the Transfer Dispute Resolution Policy (“TDRP”). Other relevant parties, including Registries, escrow providers and ICANN Compliance, have separate retention periods less than or equal to one year accordingly and in line with the GDPR requirements.</i><o:p></o:p></p>
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<p class="MsoNormal"><b><i> </i></b><o:p></o:p></p>
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<p class="MsoNormal"><b>Question for the EPDP Team:<span class="apple-converted-space"> </span></b>are you comfortable with the inclusion of this preliminary recommendation? If not, please provide your rationale and proposed changes / edits prior to the meeting.<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Note that in relation to small team #1 and #2 discussions, the leadership team will be putting forward a proposed path forward shortly.<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Best regards,<o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Caitlin, Berry and Marika<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><a name="OLE_LINK2"></a><a name="OLE_LINK1"></a><span style="mso-bookmark:OLE_LINK2"><b>EPDP Meeting #23 Agenda</b></span><o:p></o:p></p>
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<p class="MsoNormal">Tuesday, 5 November 2018<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="margin-top:6.0pt;mso-list:l7 level1 lfo3">Roll Call & SOI Updates (5 minutes)<o:p></o:p></li><li class="MsoNormal" style="margin-top:6.0pt;mso-list:l7 level1 lfo3">Welcome and Updates from EPDP Team Chair (5 minutes)<o:p></o:p></li></ol>
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<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l4 level2 lfo4">Proposed approach for reviewing and finalizing the Initial Report<o:p></o:p></li><li class="MsoNormal" style="mso-list:l4 level2 lfo4">Update on F2F planning<o:p></o:p></li><li class="MsoNormal" style="mso-list:l4 level2 lfo4">Proposed next steps in relation to small team #1 and #2 language for inclusion in the Initial Report<o:p></o:p></li><li class="MsoNormal" style="mso-list:l4 level2 lfo4">Review of outstanding action items<o:p></o:p></li><li class="MsoNormal" style="mso-list:l4 level2 lfo4">Other updates, if applicable<o:p></o:p></li></ol>
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<p class="MsoNormal"> <o:p></o:p></p>
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<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5">
Review of outstanding items for Initial Report and proposed approach<o:p></o:p></li></ol>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal">Objective of discussion:<o:p></o:p></p>
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<p class="MsoListParagraph" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:0in;margin-left:.25in;margin-bottom:.0001pt;text-indent:-.25in;mso-list:l3 level1 lfo6">
<![if !supportLists]><span style="mso-list:Ignore">1.<span style="font:7.0pt "Times New Roman"">      
</span></span><![endif]>Confirm list of outstanding items to be considered in relation to Initial Report and approach for addressing these<o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<ol style="margin-top:0in" start="3" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level2 lfo7">
Review outstanding issues punch list (to be circulated)<o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level2 lfo7">
Confirm approach for addressing these<o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level2 lfo7">
Confirm next steps, if any<o:p></o:p></li></ol>
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<p class="MsoNormal"> <o:p></o:p></p>
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<ol style="margin-top:0in" start="4" type="1">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l6 level1 lfo8">
Commence addressing outstanding items<o:p></o:p></li></ol>
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<p class="MsoNormal"> <o:p></o:p></p>
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<ol style="margin-top:0in" start="4" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level2 lfo9">
Technical contact redaction – any concerns in relation to proposed language for inclusion in the Initial Report?<o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level2 lfo9">
Data retention – any concerns in relation to proposed language for inclusion in the Initial Report?<o:p></o:p></li><li class="MsoListParagraph" style="margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level2 lfo9">
Confirm next steps, if any<o:p></o:p></li></ol>
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<p class="MsoNormal"> <o:p></o:p></p>
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<li class="MsoListParagraph" style="margin-top:6.0pt;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo10">
Wrap and confirm next meeting to be scheduled for Thursday 8 November at 14.00 UTC.<span style="font-size:12.0pt">
</span><o:p></o:p></li></ol>
<ol style="margin-top:0in" start="5" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-top:6.0pt;mso-list:l0 level2 lfo10">Confirm action items<o:p></o:p></li><li class="MsoNormal" style="margin-top:6.0pt;mso-list:l0 level2 lfo10">Confirm questions for ICANN Org, if any<o:p></o:p></li></ol>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><b><i><span style="font-size:10.0pt">Marika Konings</span></i></b><o:p></o:p></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><o:p></o:p></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt">Email: <a href="mailto:marika.konings@icann.org"><span style="color:#0563C1">marika.konings@icann.org</span></a>  </span></i><o:p></o:p></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt"> </span></i><o:p></o:p></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt">Follow the GNSO via Twitter @ICANN_GNSO</span></i><o:p></o:p></p>
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<p class="MsoNormal"><i><span style="font-size:10.0pt">Find out more about the GNSO by taking our <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="><span style="color:#0563C1">interactive
 courses</span></a> and visiting the <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=tT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk&e="><span style="color:#0563C1">GNSO
 Newcomer pages</span></a>. </span></i><o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:9.0pt;font-family:Helvetica">_______________________________________________<br>
Gnso-epdp-team mailing list<br>
</span><a href="mailto:Gnso-epdp-team@icann.org"><span style="font-size:9.0pt;font-family:Helvetica;color:#954F72">Gnso-epdp-team@icann.org</span></a><span style="font-size:9.0pt;font-family:Helvetica"><br>
</span><a href="https://mm.icann.org/mailman/listinfo/gnso-epdp-team"><span style="font-size:9.0pt;font-family:Helvetica;color:#954F72">https://mm.icann.org/mailman/listinfo/gnso-epdp-team</span></a><o:p></o:p></p>
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