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<p class="MsoNormal"><span style="font-size:11.0pt">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Tuesday 5 November at 14.00 UTC. In relation to agenda item 4, please review the following and provide your feedback
 on the mailing list to help inform the discussion.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraph" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo8">
<b><span style="font-size:11.0pt">Technical contact consent<o:p></o:p></span></b></li></ul>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt">In relation to the data elements that are optional to provide for the Registered Name Holder (RNH), the following language was added to the preliminary recommendation to reflect that
 the registrar may not have a direct contractual relationship with the data subject whose information is provided by the RNH:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><i><span style="font-size:11.0pt">If the Registered Name Holder elects to provide contact information for a technical contact who does not have a direct contractual relationship with the registrar, the registrar
 is required to redact or obtain all necessary consent from the technical contact prior to publication.<o:p></o:p></span></i></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt">However, noting that it is currently not proposed that technical contact information would be published, we would suggest making the following update:<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><i><span style="font-size:11.0pt">If the Registered Name Holder elects to provide contact information for a technical contact who does not have a direct contractual relationship with the registrar, the registrar
 is required to <s>redact or</s> obtain all necessary consent from the technical contact prior to
<s>publication</s> any disclosure.<o:p></o:p></span></i></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Question for the EPDP Team</span></b><span style="font-size:11.0pt">: are you comfortable with the inclusion of this revised language as part of preliminary recommendation #10? If not, please provide your
 rationale and proposed changes / edits prior to the meeting. <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoListParagraphCxSpFirst" style="margin-left:0in;mso-add-space:auto;mso-list:l1 level1 lfo8">
<b><span style="font-size:11.0pt">Data retention<o:p></o:p></span></b></li></ul>
<p class="MsoListParagraphCxSpMiddle"><span style="font-size:11.0pt">This recommendation is derived from Data Elements Workbook A. Are there any concerns about this recommendation?<o:p></o:p></span></p>
<p class="MsoListParagraphCxSpMiddle"><i><span style="font-size:11.0pt">The EPDP Team recommends that Registrars are required to retain the herein-specified data elements for a period of one year following the life of the registration. This retention period
 conforms to the specific statute of limitations within the Transfer Dispute Resolution Policy (“TDRP”). Other relevant parties, including Registries, escrow providers and ICANN Compliance, have separate retention periods less than or equal to one year accordingly
 and in line with the GDPR requirements.<o:p></o:p></span></i></p>
<p class="MsoListParagraphCxSpLast"><b><i><span style="font-size:11.0pt"><o:p> </o:p></span></i></b></p>
<p class="MsoNormal"><b><span style="font-size:11.0pt">Question for the EPDP Team:
</span></b><span style="font-size:11.0pt">are you comfortable with the inclusion of this preliminary recommendation? If not, please provide your rationale and proposed changes / edits prior to the meeting.</span><b><span style="font-size:11.0pt"><o:p></o:p></span></b></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Note that in relation to small team #1 and #2 discussions, the leadership team will be putting forward a proposed path forward shortly.
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<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:11.0pt">Caitlin, Berry and Marika<o:p></o:p></span></p>
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<p class="MsoNormal"><a name="OLE_LINK1"></a><a name="OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><b><span style="font-size:11.0pt">EPDP Meeting #23 Agenda
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<p class="MsoNormal"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Tuesday, 5 November 2018<o:p></o:p></span></span></span></p>
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<li class="MsoNormal" style="margin-top:6.0pt;mso-list:l5 level1 lfo1"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Roll Call & SOI Updates (5 minutes)<o:p></o:p></span></span></span></li><li class="MsoNormal" style="margin-top:6.0pt;mso-list:l5 level1 lfo1"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Welcome and Updates from EPDP Team Chair (5 minutes)<o:p></o:p></span></span></span></li></ol>
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<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l3 level2 lfo2"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Proposed approach for reviewing and finalizing the Initial Report<o:p></o:p></span></span></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo2"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Update on F2F planning<o:p></o:p></span></span></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo2"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Proposed next steps in relation to small team #1 and #2 language for inclusion in the Initial Report<o:p></o:p></span></span></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo2"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Review of outstanding action items<o:p></o:p></span></span></span></li><li class="MsoNormal" style="mso-list:l3 level2 lfo2"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Other updates, if applicable<o:p></o:p></span></span></span></li></ol>
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<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt"><o:p> </o:p></span></span></span></p>
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<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Review of outstanding items for Initial Report and proposed approach<o:p></o:p></span></span></span></li></ol>
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<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Objective of discussion:
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<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt;color:black">Confirm list of outstanding items to be considered in relation to Initial Report and approach for addressing these</span></span></span><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt"><o:p></o:p></span></span></span></li></ol>
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<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt"><o:p> </o:p></span></span></span></p>
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<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Review outstanding issues punch list (to be circulated)<o:p></o:p></span></span></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo4">
<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Confirm approach for addressing these<o:p></o:p></span></span></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo4">
<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Confirm next steps, if any<o:p></o:p></span></span></span></li></ol>
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<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt"><o:p> </o:p></span></span></span></p>
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<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Commence addressing outstanding items<o:p></o:p></span></span></span></li></ol>
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<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Technical contact redaction – any concerns in relation to proposed language for inclusion in the Initial Report?<o:p></o:p></span></span></span></li><li class="MsoListParagraphCxSpMiddle" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo4">
<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Data retention – any concerns in relation to proposed language for inclusion in the Initial Report?
<o:p></o:p></span></span></span></li><li class="MsoListParagraphCxSpLast" style="margin-left:0in;mso-add-space:auto;mso-list:l2 level2 lfo4">
<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Confirm next steps, if any<o:p></o:p></span></span></span></li></ol>
</ol>
<p class="MsoNormal"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt"><o:p> </o:p></span></span></span></p>
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<span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Wrap and confirm next meeting to be scheduled for Thursday 8 November at 14.00 UTC.
<o:p></o:p></span></span></span>
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-top:6.0pt;mso-list:l2 level2 lfo4"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Confirm action items<o:p></o:p></span></span></span></li><li class="MsoNormal" style="margin-top:6.0pt;mso-list:l2 level2 lfo4"><span style="mso-bookmark:OLE_LINK2"><span style="mso-bookmark:OLE_LINK1"><span style="font-size:11.0pt">Confirm questions for ICANN Org, if any</span></span></span><span style="font-size:11.0pt"><o:p></o:p></span></li></ol>
</li></ol>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;color:black">Marika Konings</span></i></b><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Email: <a href="mailto:marika.konings@icann.org"><span style="color:#0563C1">marika.konings@icann.org</span></a>  </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black"> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Follow the GNSO via Twitter @ICANN_GNSO</span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Find out more about the GNSO by taking our <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="><span style="color:#0563C1">interactive
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