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<p class="MsoNormal">Dear All,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">As a reminder, please make sure to get to get any remaining comments / proposed edits on the draft Initial Report in by the end of today by adding them to the google doc:
<a href="https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit">
https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit</a> so the leadership can plan the agenda’s for next week’s meetings accordingly. It will likely be necessary to extend the current meetings and/or add an additional meeting
on Wednesday so please make note of that in your agenda. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Caitlin, Berry and Marika <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Gnso-epdp-team <gnso-epdp-team-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org><br>
<b>Date: </b>Friday, November 2, 2018 at 9:45 AM<br>
<b>To: </b>"gnso-epdp-team@icann.org" <gnso-epdp-team@icann.org><br>
<b>Subject: </b>Re: [Gnso-epdp-team] Proposed approach for reviewing and finalizing the Initial Report - please take note of first deadline for Monday 5 November<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
<p class="MsoNormal">Dear All, <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Please note that there was a mix up in the dates / days in the table below, this has now been updated so please use this version as your reference. Also, as requested, please find attached a Word version of the Initial Report. Please do
not redline, but use the following form to provide your input <a href="https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit">
https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit</a>. <span style="color:black"> </span>
<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Best regards,<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Caitlin, Berry and Marika<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Gnso-epdp-team <gnso-epdp-team-bounces@icann.org> on behalf of Marika Konings <marika.konings@icann.org><br>
<b>Date: </b>Thursday, November 1, 2018 at 4:23 PM<br>
<b>To: </b>"gnso-epdp-team@icann.org" <gnso-epdp-team@icann.org><br>
<b>Subject: </b>[Gnso-epdp-team] Proposed approach for reviewing and finalizing the Initial Report - please take note of first deadline for Monday 5 November</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"> <o:p></o:p></p>
</div>
<p class="MsoNormal"><span style="color:black">Dear All,</span><o:p></o:p></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Per our discussion today, please find hereby the proposed approach for reviewing and finalizing the Initial Report. Attached you will find the version of the Initial Report that was presented during the meeting earlier today. Line
numbers have been included to facilitate referencing / identifying sections.</span> Please take specific note of the first deadline for Monday 5 November to flag responses to charter questions and/or preliminary recommendations that need to be considered (apart
from those that have already been identified). <o:p></o:p></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> </span><o:p></o:p></p>
<table class="MsoNormalTable" border="0" cellspacing="0" cellpadding="0" style="border-collapse:collapse;caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<tbody>
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<td width="156" valign="top" style="width:116.85pt;border:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:black">When</span></b><o:p></o:p></p>
</td>
<td width="401" valign="top" style="width:300.7pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:black">What</span></b><o:p></o:p></p>
</td>
<td width="132" valign="top" style="width:99.0pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:black">By whom</span></b><o:p></o:p></p>
</td>
<td width="180" valign="top" style="width:135.0pt;border:solid windowtext 1.0pt;border-left:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:black">Why</span></b><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="156" valign="top" style="width:116.85pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:black">Monday 5 November</span></b><o:p></o:p></p>
</td>
<td width="401" valign="top" style="width:300.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Team to flag responses to charter questions and/or preliminary recommendations that need to be considered
<b><i>and why</i></b>, identifying concerns/issues to be further discussed (as a reminder, all items highlighted in blue will be further considered / reviewed and so need not be raised). This is intended to capture sections requiring additional discussion -
specific edits not needed at this point, just a general description of the discussion or re-litigation that is recommended. </span><o:p></o:p></p>
</td>
<td width="132" valign="top" style="width:99.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">EPDP Team members</span><o:p></o:p></p>
</td>
<td width="180" valign="top" style="width:135.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">To allow leadership team & staff plan meeting schedule and topics to be addressed in upcoming meetings. </span><o:p></o:p></p>
</td>
</tr>
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<td width="156" valign="top" style="width:116.85pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:black">Tuesday 6 November</span></b><o:p></o:p></p>
</td>
<td width="401" valign="top" style="width:300.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Put forward list of outstanding issues & call schedule to address outstanding issues</span><o:p></o:p></p>
</td>
<td width="132" valign="top" style="width:99.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Leadership Team / Support Team</span><o:p></o:p></p>
</td>
<td width="180" valign="top" style="width:135.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Plan remaining meetings as well potential additional ones to address issues identified</span><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="156" valign="top" style="width:116.85pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b>Wednesday<span style="color:black"> </span>7<span style="color:black"> November (at the latest)</span></b><o:p></o:p></p>
</td>
<td width="401" valign="top" style="width:300.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Submit specific substantive comments / edits on the mailing list by:</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Identifying the line number and issue of concern</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Put forward proposed changes (factoring in the view points of others and discussions held until date – no reopening of previously agreed upon items)</span><o:p></o:p></p>
<p class="MsoNormal" style="margin-left:.25in;text-indent:-.25in;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-size:10.0pt;font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]><span style="color:black">Outline the rationale for proposed change(s)</span><o:p></o:p></p>
<p class="MsoNormal"><span style="color:black">Submit these by using this google doc:</span>
<a href="https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit">
https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit</a>
<span style="color:black"> </span><o:p></o:p></p>
</td>
<td width="132" valign="top" style="width:99.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">EPDP Team Groups (SG/C/ACs – not individual comments)</span><o:p></o:p></p>
</td>
<td width="180" valign="top" style="width:135.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Capture and create inventory of specific comments to be reviewed and addressed by the EPDP Team.</span><o:p></o:p></p>
</td>
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<td width="156" valign="top" style="width:116.85pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b>Thursday 8<span style="color:black"> November</span></b><o:p></o:p></p>
</td>
<td width="401" valign="top" style="width:300.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Share list of comments that need further review / discussion. Schedule additional calls as needed to review and discuss substantive comments submitted.
</span><o:p></o:p></p>
</td>
<td width="132" valign="top" style="width:99.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Leadership team / Support Team</span><o:p></o:p></p>
</td>
<td width="180" valign="top" style="width:135.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Develop systematic way for reviewing input provided with the objective of finalizing the Initial Report for publication</span><o:p></o:p></p>
</td>
</tr>
<tr>
<td width="156" valign="top" style="width:116.85pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:black">Friday 16 November<span class="apple-converted-space"> </span></span></b><o:p></o:p></p>
</td>
<td width="401" valign="top" style="width:300.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Publish proposed final version of Initial Report for EPDP Team review. Minor updates (grammatical issues or other) can be flagged off-list to staff for fixing prior to publication.</span><o:p></o:p></p>
</td>
<td width="132" valign="top" style="width:99.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Support Team</span><o:p></o:p></p>
</td>
<td width="180" valign="top" style="width:135.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Allow for ‘final’ review to identify minor issues that should be fixed prior to publication.</span><o:p></o:p></p>
</td>
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<td width="156" valign="top" style="width:116.85pt;border:solid windowtext 1.0pt;border-top:none;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><b><span style="color:black">Monday 19 November</span></b><o:p></o:p></p>
</td>
<td width="401" valign="top" style="width:300.7pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Publish Initial Report for public comment</span><o:p></o:p></p>
</td>
<td width="132" valign="top" style="width:99.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black">Support Team</span><o:p></o:p></p>
</td>
<td width="180" valign="top" style="width:135.0pt;border-top:none;border-left:none;border-bottom:solid windowtext 1.0pt;border-right:solid windowtext 1.0pt;padding:0in 5.4pt 0in 5.4pt">
<p class="MsoNormal"><span style="color:black"> </span><o:p></o:p></p>
</td>
</tr>
</tbody>
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<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">We appreciate that meeting these deadlines will require substantial work from all involved – we hope we can count on your support.</span><o:p></o:p></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black">Best regards</span>, <o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">Caitlin, Berry and Marika<span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<span style="color:black"> </span><o:p></o:p></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<b><i><span style="font-size:10.0pt;color:black">Marika Konings</span></i></b><o:p></o:p></p>
<p class="MsoNormal" style="caret-color: rgb(0, 0, 0);font-variant-caps: normal;-webkit-text-stroke-width: 0px;word-spacing:0px">
<i><span style="font-size:10.0pt;color:black">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><o:p></o:p></p>
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<i><span style="font-size:10.0pt;color:black">Email: <a href="mailto:marika.konings@icann.org"><span style="color:#0563C1">marika.konings@icann.org</span></a> </span></i><o:p></o:p></p>
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<i><span style="font-size:10.0pt;color:black">Follow the GNSO via Twitter @ICANN_GNSO</span></i><o:p></o:p></p>
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<i><span style="font-size:10.0pt;color:black">Find out more about the GNSO by taking our <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="><span style="color:#0563C1">interactive
courses</span></a> and visiting the <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=tT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk&e="><span style="color:#0563C1">GNSO
Newcomer pages</span></a>. </span></i><o:p></o:p></p>
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