<html xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
@font-face
{font-family:-webkit-standard;
panose-1:2 11 6 4 2 2 2 2 2 4;}
@font-face
{font-family:"Noto Sans Symbols";
panose-1:2 11 6 4 2 2 2 2 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:151725997;
mso-list-template-ids:-1978658652;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1
{mso-list-id:656493741;
mso-list-template-ids:-2024229838;}
@list l1:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l1:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l1:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2
{mso-list-id:915896725;
mso-list-template-ids:797049688;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l2:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3
{mso-list-id:1406026208;
mso-list-template-ids:-635557752;}
@list l3:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l3:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l3:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4
{mso-list-id:1454205020;
mso-list-template-ids:-1147119378;}
@list l4:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l4:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l4:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5
{mso-list-id:2011055565;
mso-list-template-ids:721191146;}
@list l5:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l5:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l5:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style>
</head>
<body lang="EN-US" link="#0563C1" vlink="#954F72">
<div class="WordSection1">
<p class="MsoNormal"><span style="font-size:11.0pt">Dear All,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Please find below the notes and action items from today’s EPDP Team meeting. If you have not done so yet, please fill out the doodle poll to schedule an additional meeting / time as soon as possible:
<a href="https://doodle.com/poll/ytt3fuivqbyfvspi">https://doodle.com/poll/ytt3fuivqbyfvspi</a>.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Best regards,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Caitlin, Berry and Marika<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">=======================<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:20.0pt;color:black">EPDP Team Meeting #25</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="font-size:10.0pt;color:#767676">Tuesday, 13 November 2018</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Notes and Action Items</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">High-level Notes/Actions:</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #1</span></b><span style="color:black">: Staff to circulate clean version of the most recent draft Initial Report to the EPDP Team (Completed)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #2</span></b><span style="color:black">: EPDP Team to consider whether this change (referring to personal information of natural vs. legal person instead of natural vs. legal)
would be appropriate / necessary and provide feedback ahead of Thursday's meeting. Amr to propose language for Initial Report.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #3</span></b><span style="color:black">: GAC Team to clarify/confirm their edit to the natural vs. legal document</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #4</span></b><span style="color:black">: Margie to provide language that describes the organizations supporting not redacting the “organization” field. Benedict to provide
language to explain systemic risk of not publishing organization field. </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #5</span></b><span style="color:black">: Staff to update language to reflect that BC/IPC/ALAC do not support preliminary recommendation #3.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #6</span></b><span style="color:black">: EPDP Team members to ask questions or make comments (within 24 hours) in relation to the documentation that Thomas provided in relation
to roles and responsibilities in processing data and, in particular, the characterization of ICANN and contracted parties as joint processors.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #7</span></b><span style="color:black">: Thomas to provide proposed language for inclusion in the Initial Report in relation to roles & responsibilities in time for Thursday's
meeting factoring in EPDP Team’s discussion. (The team will then weigh how to include this language in the Initial Report given the upcoming release of an ICANN memorandum on this topic,)
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #8</span></b><span style="color:black">: Staff to put out doodle poll to determine whether to schedule an additional meeting for either Wednesday or Friday, or extend the meeting
time for Thursday. (Completed – please see <a href="https://doodle.com/poll/ytt3fuivqbyfvspi">
https://doodle.com/poll/ytt3fuivqbyfvspi</a>) </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Questions for ICANN Org from the EPDP Team:</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">What is the rationale for not redacting organization field in the Temporary Specification?</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">When will the ICANN be released memorandum concerning the roles and responsibilities in processing data. The EPDP team encourages ICANN to issue the memo within 48 hours so its position
can be referenced in the Initial Report.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Notes & Action items</span></b><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><i><span style="color:black">These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript,
and chat are provided separately and are posted on the wiki at: </span></i><span style="font-family:"-webkit-standard",serif;color:black"><a href="https://community.icann.org/x/uQXVBQ"><i><span style="font-family:"Calibri",sans-serif;color:#0563C1">https://community.icann.org/x/uQXVBQ</span></i></a></span><i><span style="color:black">
</span></i><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Proposed Agenda:
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1. Roll Call & SOI Updates (5 minutes)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Attendance will be taken from Adobe Connect<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Please remember to mute your microphones when not speaking, and state your name before speaking for transcription purposes.<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l5 level1 lfo1;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">2. Welcome and Updates from EPDP Team Chair (5 minutes)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a. Initial Report finalization status, incl. items remaining to be addressed and schedule for the week ahead</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">See latest version circulated yesterday for the EPDP to see the latest status of the Initial Report: https://drive.google.com/file/d/1F_fQ5bEHAS543TdLOmDKxXpcJFF1qQy_/view</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Includes updates reflecting recent EPDP Team work as well as input provided by EPDP Team (minor updates)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">See also integrated data element workbooks that have been circulated.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #1</span></b><span style="color:black">: Staff to circulate clean version of draft Initial Report to the EPDP Team</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b. Confirm status and next steps in relation to natural vs. legal and geographic status</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See latest version <span style="font-family:"Noto Sans Symbols",serif"><a href="https://mm.icann.org/pipermail/gnso-epdp-team/2018-November/000832.html"><span style="font-family:"Calibri",sans-serif;color:#0563C1">https://mm.icann.org/pipermail/gnso-epdp-team/2018-November/000832.html</span></a></span>
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l0 level1 lfo2;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Personal information of natural vs. legal person - considering updating this reference accordingly, instead of referring to natural vs. legal. Would that bring it more in line with EDPB advice and GDPR and make it more specific what this concerns?
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #2</span></b><span style="color:black">: EPDP Team to consider whether this change (referring to personal information of natural vs. legal person instead of natural vs. legal)
would be appropriate / necessary and provide feedback ahead of Thursday's meeting.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #3</span></b><span style="color:black">: GAC Team to clarify/confirm their edit to the natural vs. legal document</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">c. Review of outstanding action items</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See https://community.icann.org/x/NwSNBQ<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l3 level1 lfo3;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Note ongoing work and documents that have been circulated for review.<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">d. Other updates, if applicable</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l1 level1 lfo4;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Some time to be added to the agenda to discuss small group discussion that took place yesterday in relation to roles / responsibilities. See email that Thomas sent to the mailing list.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">3. Data Redaction (see attached)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Objective of discussion:</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">1. Confirm language for inclusion in the Initial Report in relation to data redaction as well as email communication</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a. Review latest version of language for inclusion in relation to data redaction</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b. Consider charter questions:</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:-.5in"><span style="color:black">2. Should standardized requirements on registrant contact mechanism be developed?</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:-.5in"><span style="color:black">3. Under what circumstances should third parties be permitted to contact the registrant, and how should contact be facilitated in those circumstances?</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">And related draft recommendation:</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt;text-indent:-.5in"><span style="color:black">In relation to facilitating email communication between third parties and the registrant, the EPDP Team recommends that [current requirements in the Temporary Specification
that specify that a Registrar MUST provide an email address or a web form to facilitate email communication with the relevant contact, but MUST NOT identify the contact email address or the contact itself, remain in place. [[[Other to be decided]]].</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">c. Confirm next steps, if any</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See latest version circulated to the mailing list together with the agenda<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Proposed edits from GAC: 'as they COULD contain personally identifiable information' (add 'could' to that sentence).
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Postal code was discussed, but not further recommended to be non-redacted. <span style="font-family:"Noto Sans Symbols",serif">
<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Add to first 'add others as appropriate': ISPCP, RySG<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Need to distinguish between legal impact of personal data vs. PII. Personal data of an identifiable person may be the correct terminology. If it is referring to the legality, it should refer to personal data, although in this context it can refer to personal
identifiable data. PII is American term, personal data is the European term. <span style="font-family:"Noto Sans Symbols",serif">
<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
A lot of data in the org field is identical to the registrant field. So if we redact the registrant field, how can we not redact the org field?<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Not only consider risk of contracted parties, but also consider risk of redacting this information and systemic risk to the system this may created. Consider adding this to the report. Do note that data is captures, just not published.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Why do some propose to treat companies the same way as natural persons? Need to factor in that in certain circumstances, for example small businesses, this information could identify natural persons.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Need to make clear in the second bullet point that there are also those that support having this information published.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Protected organizations such as religious institutions, transgender groups, etc. could be put at risk by publishing this information.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Web form is not sufficient, email address is important. Not able to identify trends in registration across multiple registrations with anonymized email address. Web form does not provide evidence that contact was made / presumption of delivery.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
The aim of the webform is to contact the registrant though. If registrars are required by law, court order or some other judicial process to provide the information, then registrars would ordinarily do so.<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Input needed with regards to what should be recommended in relation to email communication.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
EDPB advice directed guidance to legal persons to not put personal information in email contact.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l2 level1 lfo5;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Document that BC/IPC/ALAC do not support preliminary recommendation #3. <span style="font-family:"Noto Sans Symbols",serif">
<o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #4</span></b><span style="color:black">: Margie to provide language in relation to support for not redacting certain fields. Benedict to provide language to capture risk of
not publishing organization field info. </span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #5</span></b><span style="color:black">: Staff to update language to reflect that BC/IPC/ALAC do not support preliminary recommendation #3.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Question for ICANN Org</span></b><span style="color:black">: What is the rationale for not redacting organization field in the Temporary Specification?
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">4. Commence review & discussion of comments / input received on Initial Report</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">Objective of discussion:</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">(1) Review proposed changes / comments on the Initial Report that require EPDP Team consideration</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">(2) Agree on if/how these proposed changes / comments are to be applied to the Initial Report</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a. Commence review of proposed changes / comments on the Initial Report (see list attached)</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b. Confirm approach for addressing these</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">c. Confirm next steps, if any</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<ul style="margin-top:0in" type="disc">
<li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Additional agenda item: Update on roles & responsibilities team<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
See email circulated by Thomas that provides update on call that took place yesterday.<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Mapping of responsibilities determines the role that the different parties have, it is not something that parties can decide themselves. Even in a joint controller agreement, you need to document who is responsible for what, for example, informing data subjects,
rectifying errors, as well as addressing indemnification. <span style="font-family:"Noto Sans Symbols",serif">
<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
If ability for EPDP Team to speak to legal issues is questioned, should EPDP just provide its perspective, or should it indicate that it is not in a position to answer this charter question. How to deal with this question time wise? If an Initial Report is
put out without being able to digest ICANN Org view, it may be premature and not allow groups to formulate properly their positions.<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Urgent for ICANN Org to share this memo as soon as possible. <span style="font-family:"Noto Sans Symbols",serif">
<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Can the group determine as a matter of policy that there should be joint controller agreements between ICANN and CP, or is this to be determined by some separate body? Should be fine for EPDP to look at GDPR and come to its own conclusions. It is not about
making it as convenient as possible for parties involved, but make it as convenient for EDBP and data subjects.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
This is a factual analysis that is being made in line with the work.<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Board liaisons have stated that Board would follow EPDP recommendations, unless these would create significant issues for ICANN Org / Community.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Charter asks EPDP Team to identify a data controller and data processer. <span style="font-family:"Noto Sans Symbols",serif">
<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Cautious about putting forward a recommendation for a joint controller agreement to have then ICANN Org say that they are not willing to negotiate one. Need to be able to make an informed decision. <span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider framing the issue and inviting public comment and further legal analysis from ICANN and/or external legal advice.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Substantive work has to proceed - controller issue does/should not affect other decisions the EPDP Team has made.<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
ICANN Org position is not determining - if under law and under structure of GDPR is ICANN is deemed a controller or joint-controller is a matter of legal fact.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
No constructive purpose to delay the Initial Report. More time could be devoted to this topic during the public comment period as well as F2F<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
ICANN Org input could be provided during public comment period. <span style="font-family:"Noto Sans Symbols",serif">
<o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Could also consider putting a placeholder in the report that squarely puts the ball in ICANN's court?
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Consider writing formal note to ICANN Org to ask for input to be provided as soon as possible? <span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Group could document where its current thinking is at but note that further thinking will go into it? Also refer to existence and potential impact on EPDP's recommendation.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li><li style="color:black;margin-top:0in;margin-bottom:0in;margin-bottom:.0001pt;mso-list:l4 level1 lfo6;vertical-align:baseline;font-variant-ligatures: normal;font-variant-caps: normal;font-variant-east-asian: normal;font-variant-position: normal">
Temp Spec does list ICANN as controller, concern appears to be around notion of joint-controller.
<span style="font-family:"Noto Sans Symbols",serif"><o:p></o:p></span></li></ul>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #6</span></b><span style="color:black">: EPDP Team members to ask any questions within 24 hours in relation to the documentation that Thomas provided.</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><b><span style="color:black">Action item #7</span></b><span style="color:black">: Thomas to provide proposed language for inclusion in the Initial Report in time for Thursday's meeting factoring in EPDP Team’s discussion.
</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><o:p> </o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">5. Wrap and confirm next meeting to be scheduled for Wednesday 14 November / Thursday 15 November at 14.00 UTC (dependent on progress made).</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">a. Confirm action items</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p style="margin:0in;margin-bottom:.0001pt"><span style="color:black">b. Confirm questions for ICANN Org, if any</span><span style="font-family:"-webkit-standard",serif;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"-webkit-standard",serif;color:black"><br>
</span><b><span style="font-size:11.0pt;color:black">Action item #8</span></b><span style="font-size:11.0pt;color:black">: Staff to put out doodle poll to determine whether to schedule an additional meeting for either Wednesday or Friday, or extend the meeting
time for Thursday. </span><span style="font-size:11.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><b><i><span style="font-size:10.0pt;color:black">Marika Konings</span></i></b><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Email: <a href="mailto:marika.konings@icann.org"><span style="color:#0563C1">marika.konings@icann.org</span></a> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black"> </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Follow the GNSO via Twitter @ICANN_GNSO</span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><i><span style="font-size:10.0pt;color:black">Find out more about the GNSO by taking our <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e="><span style="color:#0563C1">interactive
courses</span></a> and visiting the <a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__gnso.icann.org_sites_gnso.icann.org_files_gnso_presentations_policy-2Defforts.htm-23newcomers&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=tT-E2RoAucUb3pfL9zmlbRdq1sytaEf765KOEkBVCjk&e="><span style="color:#0563C1">GNSO
Newcomer pages</span></a>. </span></i><span style="font-size:10.0pt;color:black"><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</body>
</html>