<html xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40"><head><meta http-equiv=Content-Type content="text/html; charset=utf-8"><meta name=Generator content="Microsoft Word 15 (filtered medium)"><style><!--
/* Font Definitions */
@font-face
{font-family:Wingdings;
panose-1:5 0 0 0 0 0 0 0 0 0;}
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
margin-bottom:.0001pt;
font-size:12.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:#0563C1;
text-decoration:underline;}
a:visited, span.MsoHyperlinkFollowed
{mso-style-priority:99;
color:#954F72;
text-decoration:underline;}
span.EmailStyle17
{mso-style-type:personal-compose;
font-family:"Calibri",sans-serif;}
span.apple-tab-span
{mso-style-name:apple-tab-span;}
.MsoChpDefault
{mso-style-type:export-only;
font-family:"Calibri",sans-serif;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
/* List Definitions */
@list l0
{mso-list-id:299656432;
mso-list-template-ids:1394790218;}
@list l0:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l0:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l0:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l0:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l1
{mso-list-id:398408478;
mso-list-template-ids:1146647158;}
@list l2
{mso-list-id:1007440730;
mso-list-template-ids:-428422102;}
@list l2:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l2:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l2:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l2:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3
{mso-list-id:1063140005;
mso-list-template-ids:-5502718;}
@list l3:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l3:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l3:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l3:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4
{mso-list-id:1669209907;
mso-list-template-ids:1246625910;}
@list l4:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l4:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l4:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l4:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5
{mso-list-id:1750346408;
mso-list-template-ids:1575107792;}
@list l5:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l5:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l5:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l5:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6
{mso-list-id:1779912165;
mso-list-template-ids:392867308;}
@list l6:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l6:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l6:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l6:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l7
{mso-list-id:1953898264;
mso-list-template-ids:599310420;}
@list l7:level1
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Symbol;}
@list l7:level2
{mso-level-number-format:bullet;
mso-level-text:o;
mso-level-tab-stop:1.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:"Courier New";
mso-bidi-font-family:"Times New Roman";}
@list l7:level3
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:1.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l7:level4
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l7:level5
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:2.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l7:level6
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l7:level7
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:3.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l7:level8
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.0in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
@list l7:level9
{mso-level-number-format:bullet;
mso-level-text:;
mso-level-tab-stop:4.5in;
mso-level-number-position:left;
text-indent:-.25in;
mso-ansi-font-size:10.0pt;
font-family:Wingdings;}
ol
{margin-bottom:0in;}
ul
{margin-bottom:0in;}
--></style></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt'>Dear EPDP Team,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Below, please find notes and action items from today’s EPDP team meeting. As a reminder, <b>any comments or concerns on the draft Initial Report are due</b> <b>COB TODAY, 15 November</b>.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Thank you.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Best regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'>Marika, Berry and Caitlin<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></b></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>EPDP Team Meeting #26</span></b><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>15 November 2018</span></b><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>High-Level Action Items:</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><ol style='margin-top:0in' start=1 type=1><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo1;vertical-align:baseline'><span style='font-size:11.0pt'>EPDP Team to review Thomas’ proposed language concerning the responsibilities of the parties in processing data in advance of tomorrow’s meeting.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo1;vertical-align:baseline'><span style='font-size:11.0pt'>EPDP Team to note any additional concerns with draft preliminary recommendations by COB today.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo1;vertical-align:baseline'><span style='font-size:11.0pt'>Support Staff to map preliminary recommendation to meeting dates so the EPDP Team can trace the origin of specific recommendations.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo1;vertical-align:baseline'><span style='font-size:11.0pt'>Support Staff to redraft language for third party beneficiary recommendation indicating there is a diversity of opinion on that issue..<o:p></o:p></span></li></ol><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>Notes </span></b><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'>These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/uQXVBQ</span></i><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Proposed Agenda:</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>1. Roll Call & SOI Updates (5 minutes)</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l3 level1 lfo2;vertical-align:baseline'><span style='font-size:11.0pt'>Attendance will be taken from Adobe Connect<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l3 level1 lfo2;vertical-align:baseline'><span style='font-size:11.0pt'>Please remember to mute your microphones when not speaking, and state your name before speaking for transcription purposes.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l3 level1 lfo2;vertical-align:baseline'><span style='font-size:11.0pt'>Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>2. Welcome and Updates from EPDP Team Chair (5 minutes)</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> a. Review of outstanding action items</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> b. Other updates, if applicable</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l6 level1 lfo3;vertical-align:baseline'><span style='font-size:11.0pt'>The Leadership Team is meeting with the PCST Team today, and the meeting location should decided at that meeting. Results of this discussion will be communicated to the EPDP Team as soon as available.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l6 level1 lfo3;vertical-align:baseline'><span style='font-size:11.0pt'>The Leadership Team is looking into using a different tool for public comment submission in an effort to organize and analyze comments more efficiently.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l6 level1 lfo3;vertical-align:baseline'><span style='font-size:11.0pt'>Regarding Charter questions k, l, and m about data processing terms - no volunteers came forward to draft text, but Support Staff sent draft language for review to the list yesterday.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Feedback from EPDP Team: </span><span style='font-size:11.0pt'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l4 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>If the team recommends ICANN and CPH to enter into joint controller agreements, the schedule of responsibilities could be included in the JCA and could be left to implementation.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l4 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>This Team does not need to specify that CPH needs to comply with GDPR. The Team is tasked with addressing potential inconsistencies with the Temp Spec and the law.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l4 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>Regarding Amr's recommendation with respect to legal vs. natural, Amr has amended the Initial Report language.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l4 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>Benedict's proposal requires Rrs to allow registrants to make a declaration of if they are a legal or natural person.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l4 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>The CPH position - distinction b/w natural and legal persons is not necessary for GDPR compliance and as such, is not appropriate for this time.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l4 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>How can the team resolve this issue equitably?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l4 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>Perhaps Benedict's recommendations can be included in the report, noting disagreement.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>3. Thomas Rickert to review proposed language for Responsible Parties for inclusion in the Initial Report. </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l0 level1 lfo5;vertical-align:baseline'><span style='font-size:11.0pt'>The google doc shows previous language with some amendments based on recent discussions.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level1 lfo5;vertical-align:baseline'><span style='font-size:11.0pt'>In confirming the team is aligned on responsible parties language:<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level1 lfo5;vertical-align:baseline'><span style='font-size:11.0pt'>First question - can the team speak to the legal question of responsible parties classification? Based on our last call, there appeared to be consensus that the team can make this classification.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Feedback: </span><span style='font-size:11.0pt'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l7 level1 lfo6;vertical-align:baseline'><span style='font-size:11.0pt'>It's unclear how to move this recommendation to policy language. In the triage phase, the team noted ICANN and CPH need to have GDPR compliant contracts in place.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>Second question - what language should be included in the Initial Report to reflect the current state of deliberations?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>The Team could consider leaving the language vague until we receive ICANN's reasoning as to why it thinks it is not a joint controller.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>If the Team is convinced a joint controller situation is present, it should draft recommendations accordingly.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>The EPDP Team's classification of joint controllership is not new and has been discussed on multiple occasions.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>The necessary piece is that contracted parties enter into negotiation with ICANN, but the specificity should be left to the negotiating parties.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>First, the principle question is whether the joint controllership situation is applicable or not?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>Consider adding language - enter into written agreements as set out below (rather than using the term joint controller agreement)<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>The Team did a lot of work to complete the worksheets, and responsible parties seems to be the one area where the team achieved consensus. It seems that the work the team did led to joint controller agreements, and the results of this work should be documented in the Initial Report.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>A joint controller agreement does not mean a joint controllership for every single purpose - the agreement would break down the roles and responsibilities. The missing piece in this memo is the joint controllership will reflect the work done in the workbooks and will apportion roles and responsibilities according to the EPDP Team's work.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>Proposed revision regarding the first sentence is in the chat - The EPDP Team recommends that ICANN and CPH enter into an appropriate data processing agreement which may be a joint controller agreement.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>Based on the information and the deliberations the EPDP Team had on this topic and pending further input and legal advice, the EPDP Team recommends that ICANN negotiates and enters into a JCA with the contracted parties.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>The table defines the term ICANN purpose.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>There is a reference to a single JCA - is that a single JCA b/w ICANN, all registries and registrars?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>That is a question for the Team to decide. Thomas recommends basic parameters are in all JCAs or a standard JCA, but there would be exceptions to reflect special scenarios.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>The definition of ICANN purposes should not reference billing.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>Billing was referenced as this is a processing activity that is b/w a contracted party and its customer, and ICANN is not involved.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>Surprised by ICANN's forthcoming reasoning about joint controllership, especially in reference to publication of WHOIS data.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>This language needs to be taken back to the RySG.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>The red herring of billing information should be removed as this data is not published in WHOIS. If the purposes are solely for ICANN, is ICANN the sole controller as opposed to the joint controller?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>Billing could be taken out. The reason it was included was because this purpose is included in the Temp Spec, but the Team agreed to remove it as registrars do not use this information for this purpose.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>How would the processing look different if one of the parties was removed - if it would be different, this would support a joint controllership.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>It may be helpful to have a webinar specifically on this issue early in the public comment period.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>How do resellers fit into the joint controllership scenario?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>Under some purposes, contracted parties are processors - escrow, RPMs<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>Please read through the tables regarding the allocation of responsibilities. Give everyone 24 hours to provide feedback in advance of tomorrow's call.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>Some of the arguments and rationale are a bit confusing. Some of the language may indicate that back-end ROs are also controllers, but they are processors.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> a. EPDP Team to discuss approach and bring up concerns, if any</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> b. Confirm next steps, if any</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>4. Commence review & discussion of comments / input received on Initial Report</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>The Support Team has captured the Initial Report comments (from the Google Doc) Some comments are cosmetic/grammatical changes, so those changes have been applied. In cases of uncertainty of substance changes, those comments were included for further discussion. For purposes of this discussion, if the commenter can explain their rationale and proposed change, we will open it up for discussion.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>Is it still our intention to publish the report on 19 November.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>The answer is yes.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>The fact that we're still discussing substantive edits is a cause for concern. What is the process for the Team to agree on what ends up getting included and what doesn't?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>Where there is agreement - the recommendation will be included (noting disagreement).<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>The proposed changes from the RrSG: this was not discussed within the context of if these comments need to be included before the report can be published. The RrSG members need to consult with their group to see if these could be included in the submitted public comments or if they can be dealt with now.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>On behalf of the registries, Kristina put in a request to include the particular meeting reference when something was agreed upon. The effort to go through where the EBERO recommendation, for example, came from. What may be in notes and recollection may not match the words of the recommendation.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>In the interest of getting you what you need, is there a way to highlight the recommendations you need further information on?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>No, it is all of the recommendations.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>Item O on this list does show where the recommendations came from. Some recommendations resulting from Small Team efforts or are derivatives of several calls; accordingly, it may be difficult to pinpoint the exact meeting where the recommendation derived.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>There may not be agreement on recommendation 7.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>Some recommendations in the report seem to have come out of nowhere.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>It would be helpful to flag any recommendation issues specifically by tomorrow.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>Recommendation regarding third party beneficiaries - any objection to taking this out of the initial report?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>This language does serve a purpose within the contract - do not support removing the language, even though it is poorly worded. This may need to be revisited to clean up the language.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>There should not be third party beneficiary restrictions in consensus policies<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>Action item: Staff to propose language for third party beneficiary recommendation<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>There should be a distinction b/w recommendations agreed to in plenary vs. small teams<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>RPM WG confirmed it is expected to review UDRP in its next phase of work. If the EPDP Team notes anything in relation to data processing activities with respect to RPMs, it would be helpful to share with the RPM WG.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>There does not seem to be agreement about what optional means, so the Team is asking for clarification with respect to liability with the EPDB. Agreement to leave language as is.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>Recommendation 7 – should this be deleted? Should the first sentence be added, or should the whole recommendation be deleted?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>The discussions have not risen to the level of a consensus policy recommendation, but the language could be included in the report.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>The Team is not limited making recommendations about contractual requirements.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> Objective of discussion:</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>(1) Review proposed changes / comments on the Initial Report that require EPDP Team consideration</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>(2) Agree on if/how these proposed changes / comments are to be applied to the Initial Report</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> a. Commence review of proposed changes / comments on the Initial Report</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> b. Confirm approach for addressing these</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> c. Confirm next steps, if any</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>5. Wrap and confirm next meeting to be scheduled for Thursday 15 November at 14.00 UTC.</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> a. Confirm action items</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> b. Confirm questions for ICANN Org, if any</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p></div></body></html>