<html><head><meta http-equiv="content-type" content="text/html; charset=utf-8"></head><body dir="auto">Thomas, Alan,<div><br></div><div>I believe that the below deals with the suggestions you have made and perceptions you have outlined regarding ICANN Org and the process so far. If it does not then please let me know as soon as possible. <br><br><div id="AppleMailSignature" dir="ltr"><div>Cheers,</div><div> </div><div>Chris</div></div><div dir="ltr"><br>On 15 Nov 2018, at 05:03, Trang Nguyen <<a href="mailto:trang.nguyen@icann.org">trang.nguyen@icann.org</a>> wrote:<br><br></div><blockquote type="cite"><div dir="ltr">
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<p class="MsoNormal">All,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">There has been expression of surprise by some EPDP Team members regarding feedback that ICANN or is preparing on the roles and responsibilities <a href="https://mm.icann.org/pipermail/gnso-epdp-team/2018-November/000781.html"><span style="color:purple">memo</span></a>.
This reaction is a surprise to ICANN org because it was requested on the 6 November 2018 EPDP Team
<a href="https://participate.icann.org/p1qdyha6o2k/">call</a> that ICANN org work with Thomas and a small group of EPDP Team members on this topic.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">On the recent 6 November 2018 EPDP Team <a href="https://participate.icann.org/p1qdyha6o2k/"><span style="color:purple">call</span></a>, Thomas first introduced the suggestion to align roles and responsibilities in the draft Initial Report.
During the call, it was requested that ICANN org work with Thomas and a small group of EPDP Team members on this topic. A roles and responsibilities <a href="https://mm.icann.org/pipermail/gnso-epdp-team/2018-November/000781.html"><span style="color:#954F72">memo</span></a> was
circulated by Thomas to the EPDP Team mailing list on 7 November 2018 with a note that due to time constraint there was no opportunity to share the memo with anyone else in the EPDP Team or ICANN org for input prior to circulation. Because an opportunity to
contribute to the initial draft of the memo was not possible due to time constraint, ICANN org liaisons immediately reviewed and began to work on feedback to this memo. Rather than redlining and providing comments directly on the memo, which would be difficult
to read, ICANN org is preparing our feedback in a separate document for ease of viewing. On the 8 November 2018 EPDP Team <a href="https://community.icann.org/display/EOTSFGRD/2018-11-08+EPDP+Team+call+%2324?preview=/96210602/97846568/AC%20Chat%20%26%20Attendance%20EPDP%2008%20Nov%2018.pdf"><span style="color:#954F72">call</span></a><span style="color:black"> </span>when
the memo was discussed, ICANN org liaisons reiterated our willingness to work with Thomas and other members of the EPDP Team on the roles and responsibilities. On the 12 November 2018 call with a small group of EPDP Team members regarding roles and responsibilities,
John Jeffrey, ICANN org General Counsel, re-emphasized that ICANN org is in the process of preparing feedback to the memo Thomas circulated. We plan on circulating this response by tomorrow (15 November 2018). The feedback is intended to contribute to the
Team’s efforts to analyze the appropriate application of the GDPR to the responsibilities of ICANN and the contracted parties.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">It is unclear to us how feedback to the roles and responsibilities memo, which we are providing because an opportunity to contribute to the initial draft of the memo was not possible due to time constraint, is a surprise to some members
of the EPDP Team. It is also unclear why continued discussion on this topic should delay the publication of the Initial Report since this is not the only topic where there is no consensus agreement within the EPDP Team (e.g., there is ongoing discussion on
the legal versus natural person topic as well). Per the ICANN Bylaws and EPDP Charter, ICANN org liaisons cannot participate in consensus calls. Thus, ICANN org cannot be inserted into the EPDP process as a barrier to creating consensus because we have a view
that might be different than those expressed by others in the EPDP Team. More specifically, we do not believe that the ongoing discussion on this topic should hold up the publication of the Initial Report.<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">There have also been some comments by some members of the EPDP Team that ICANN org’s feedback is coming at the last minute. ICANN org would like to remind the EPDP Team that<span style="background:white"> the memo was only circulated on
7 November 2018. ICANN org would also like to remind the EPDP Team that based on the ICANN’s </span><a href="https://www.icann.org/resources/pages/governance/bylaws-en/#article1"><span style="color:#1155CC;background:white">Bylaws</span></a>, which<span style="background:white"> state
“ICANN's scope is to coordinate the development and implementation of policies” and the EPDP<span style="color:#333333"> </span></span><a href="https://gnso.icann.org/sites/default/files/file/field-file-attach/temp-spec-gtld-rd-epdp-19jul18-en.pdf"><span style="color:#1155CC;background:white">charter</span></a>,
which<span style="background:white"> defines ICANN staff liaison’s role as “to provide timely input on issues that may require ICANN Org input such as implementation-related queries,” we believe our role is to help the EPDP Team advance its discussion by flagging
any implementation-related issues/concerns, and to provide responses to inquiries directed at ICANN org. </span>To<span style="background:white">-date, the only questions that ICANN org liaisons have received from the EPDP Team that touch on the topic of joint
controllership are the two from the 6 November 2018 EPDP Team meeting. The responses to these two questions are provided below. Regarding flagging implementation-related issues/concerns, </span>ICANN org liaisons previously said at break-out sessions at the
Los Angeles Face-to-Face that joint controllership is different than what's in the Temp Spec, silence does not mean agreement, and that review and discussion might be needed on this topic. On 4 October 2018, ICANN org liaisons sent an <a href="https://mm.icann.org/pipermail/gnso-epdp-team/2018-October/000502.html"><span style="color:#954F72">email</span></a><span style="color:black"> </span>to
the EPDP mailing list stating that the purposes and roles and responsibilities in the Lawful Basis memo are different than what’s in the Temp Spec and that we are unable to convey an official ICANN position that differs from the Temporary Specification at
this time. In the chat on the <a href="https://community.icann.org/display/EOTSFGRD/2018-11-06+EPDP+Team+call+%2323?preview=/96210600/97846059/AC%20Chat%20%26%20Attendance%20EPDP%2006%20Nov%2018.pdf"><span style="color:#954F72">6 November</span></a>,<span style="color:black"> </span><a href="https://community.icann.org/download/attachments/96210602/AC%20Chat%20%26%20Attendance%20EPDP%2008%20Nov%2018.pdf?version=1&modificationDate=1541693777000&api=v2"><span style="color:#954F72">8
November</span></a>, and <a href="https://community.icann.org/download/attachments/97846102/AC%20Chat%20%26%20Attendance%20EPDP%2013%20Nov%2018.pdf?version=1&modificationDate=1542124783000&api=v2"><span style="color:#954F72">13 November</span></a><span style="color:black"> </span>2018
EPDP Team calls, ICANN org liaisons reiterated that joint controllership is different than what’s in the Temp Spec and would require further review.<o:p></o:p></p>
<p class="MsoNormal"><span style="background:white"> </span><o:p></o:p></p>
<p class="MsoNormal">ICANN org will continue to follow discussions and provide responses to any questions that the EPDP Team may have. We are also committed to continuing to work with the EPDP Team on the roles and responsibilities topic.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Dan and Trang<o:p></o:p></p>
<p class="MsoNormal">ICANN org liaisons<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">**<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b>ICANN org’s responses to EPDP Team’s questions from the 6 November 2018 call</b><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">QUESTION: Is indemnification provided by ICANN through a joint controller agreement an option?<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">RESPONSE: <span style="background:white">Yes, indemnification through a joint controller agreement is one of the options if it is determined that ICANN and contracted parties are joint controllers. However, ICANN org has previously noted
that the Temp Spec does not specify that ICANN org and the contracted parties are joint controllers.</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="background:white">The question of whether ICANN org and the contracted parties are joint controllers requires an analysis under Article 26 of the GDPR, which addresses the concept of joint controllers.</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l3 level1 lfo11;background:white;vertical-align:baseline">
<span style="background:white">If it is determined that ICANN org and the contracted parties are joint controllers, then there would need to be a joint controller arrangement as described in Article 26 of the GDPR;</span><o:p></o:p></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l9 level1 lfo12;background:white;vertical-align:baseline">
<span style="background:white">If there is a joint controller arrangement (or arrangements), it will have to be determined who the parties to the arrangement(s) would be. Would the arrangement take the form of an agreement? If so, would there be one agreement
for all registrars, data escrow agents, etc, or would there be separate agreements for different entity types? Would a joint controller agreement bind entities that have no agreement with ICANN org when a joint controller agreement is negotiated but later
become a registrar? Etc.</span><o:p></o:p></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l1 level1 lfo13;background:white;vertical-align:baseline">
<span style="background:white">It is customary to address indemnification in joint controller agreements as a mutual indemnification. It is necessary to fully understand the nature of processing activities, responsibilities and risks of non-compliance related
to the joint controllership to adequately and fairly allocate the indemnification obligations. ICANN org is exploring ways to reduce contracted parties’ potential liability relating to access of non-public gTLD registration data, but this does not necessarily
suggest that ICANN org would indemnify contracted parties in a joint controller agreement for all possible violations of GDPR, as this could be read to imply.</span><o:p></o:p></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l12 level1 lfo14;background:white;vertical-align:baseline">
<span style="background:white">As part of addressing indemnification in joint controller agreements, an assessment of the financial exposure to ICANN org as well as exploration of how such exposure could be financed (i.e., through increased funding) would have
to be done.</span><o:p></o:p></li></ul>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="background:white">These points and more will be addressed in ICANN org’s feedback to Thomas’s memo on roles and responsibilities, which we plan to circulate tomorrow, 15 November 2018.</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">QUESTION: If EPDP agrees on policy that requires ICANN to indemnify, would the ICANN legal team and Board oppose it?<o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal">RESPONSE: <span style="background:white">As noted above, indemnification through a joint controller agreement is one of the options if it is determined that ICANN and the contracted parties are joint controllers. This, however, does not
necessarily suggest that it would be reasonable for ICANN org to indemnify contracted parties for all possible violations of GDPR. ICANN org can’t speak for the Board and, as noted above, there are several questions around joint controllership and joint controller
agreements that would need to be answered before ICANN org could give a position on joint controllership and the associated allocation of liability and risk, including how financial exposure to ICANN could be financed (i.e., through increased funding) would
have to be done.</span><o:p></o:p></p>
<p class="MsoNormal"> <o:p></o:p></p>
<p class="MsoNormal"><span style="background:white">These points and more will be addressed in ICANN org’s response to Thomas’s memo on roles and responsibilities, which we plan to circulate tomorrow, 15 November 2018.</span><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div style="border:none;border-top:solid #B5C4DF 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From: </span></b><span style="font-size:12.0pt;color:black">Gnso-epdp-team <<a href="mailto:gnso-epdp-team-bounces@icann.org">gnso-epdp-team-bounces@icann.org</a>> on behalf of Alan Woods <<a href="mailto:alan@donuts.email">alan@donuts.email</a>><br>
<b>Date: </b>Tuesday, November 13, 2018 at 3:35 AM<br>
<b>To: </b>Thomas Rickert <<a href="mailto:epdp@gdpr.ninja">epdp@gdpr.ninja</a>><br>
<b>Cc: </b>GNSO EPDP <<a href="mailto:gnso-epdp-team@icann.org">gnso-epdp-team@icann.org</a>><br>
<b>Subject: </b>Re: [Gnso-epdp-team] Report on Small team on roles & responsibilities in preparation for EPDP Team Meeting #25<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><a name="_MailOriginalBody">Thank you Thomas, and furthermore thank you for your very balanced approach to the very surprising and frustrating events of last night's call.
<o:p></o:p></a></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">I think you have hit the nail on the head here, and I echo your sentiments in the last paragraph. I got the distinct impression (however far from the truth that may be) that ICANN Org were holding
their cards close to their chest, and although having been at the table of the ePDP, appear to be open to rejecting the work of the ePDP. These are discussions which should have been had day 1, openly and transparently, and in fact this proves the fundamental
importance of the ePDP actually having substantive discussion of the roles and responsibilities prior to the interim report publication. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">To echo Thomas, and indeed Diane, who I also recall made the point very well during the meeting, the hopes and wishes of the parties as to the allocation of roles and responsibilities are irrelevant;
such matters are decided with reference alone to the legal reality and legal facts as to the roles held in the processing situation. I would further note that a statement made last night, (with the stated proviso that my audio dropped and I rejoined just as
this utterance occurred therefore I will need to recheck the transcript for both context and accuracy), that ICANN Org is not a controller as it does not itself perform actual processing of the data; this concept of controllership is simply incorrect. I also
heard this statement in Abu Dhabi from ICANN and indeed from the same person, and I also then raised my objection in an attempt to clarify. To hear it repeated again, last night, was worrisome (to put it mildly). <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">I personally think, receipt of the memo, in its entirety, and not a mere summary, as was promised in the dying moments of the meeting, is now hugely necessary. I furthermore think at this point
the question of independent outside counsel for the eDPD is now, moreso than ever, a required step.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Kind regards,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Alan <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<span style="mso-bookmark:_MailOriginalBody"><b><span style="font-size:9.0pt;font-family:"Arial",sans-serif;color:#333333">Alan Woods</span></b></span><span style="mso-bookmark:_MailOriginalBody"><b><span style="font-size:10.5pt;font-family:"Tahoma",sans-serif;color:black"><o:p></o:p></span></b></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">On Tue, Nov 13, 2018 at 11:09 AM Thomas Rickert <<a href="mailto:epdp@gdpr.ninja">epdp@gdpr.ninja</a>> wrote:<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Hello Marika, all,
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">yesterday, the call of the small roles & responsibilities team had its call. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">We thank JJ and Erika from ICANN Org for attending the call.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">I will only be able to attend the first 90 mins of the call and I do not know whether it is possible to squeeze in a report and discussion of the outcome of our call while I am in attendance.
Therefore, I would like to give a brief update in writing.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">The plan for the meeting was to discuss <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">- what roles GDPR offers and if these are sufficiently described in the language I offered for the report<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">- discussion of Rationale for joint controller vs. other scenarios<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">- options and limitations of policy work / charter limitations <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">- strategy to implementation<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">I hoped we could make sufficient progress during the call so that the small team could suggest a solid path forward to the EPDP plenary. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">JJ reported to us that ICANN Org has a 10 page memo in the making in which concerns and ICANN’s views on the roles are described. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">He said that we should not jump to the conclusion that a joint controller scenario is given before the roles and responsibilities for the individual processing activities are determined. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">In his view, it is like putting the cart before the horse if a joint controller scenario is adopted before all parties had a chance to assess the impact on their liabilities and that joint controllership
might not adequately reflect the risks the respective parties might want to take.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">We then discussed that it is not really a question of what the parties want to choose to best suit their wishes, but a question of what the legal determination of the setup is. Several participants
expressed their view that a joint controller scenario is likely present and therefore a joint controller agreement needs to be negotiated to reflect the roles and responsibilities and the required indemnifications etc. need to be put in place to associate
the risks appropriately.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">There are two issues with this that the EPDP Team and - in particular - the leadership needs to decide.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">1. The issue of legal assessment vs. policy work<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">The question was brought up by Kurt and JJ in particular. They said - rightfully - that our group cannot really give legal advice. We have discussed the unfortunate situation that our policy
group needs to do both compliance work as well as policy work in the EPDP plenary on multiple occasions before. We have a charter that requires us to speak to the responsibilities of the parties and this is just not possible without being transparent (in our
report) about what concept we think is applicable. So I think the plenary needs to discuss and confirm that we will take position on this (which can be vetted during the public comment period). <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">If the EPDP Team does not wish to take a position on this question, I think we need to go back to the GNSO Council to ask for a revision of the charter.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">2. Timing<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">We were not given any indication as to how quickly a memo would be shared with the EPDP Team. JJ said that their memo should inform and help our work but it should not stand in the way of our
work. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">In my view (which was shared by several participants), the EPDP Team must know what ICANN org’s view on the matter is. The SGs and Cs need to be able to take into account the concerns and suggestions
that ICANN Org might have to inform their own positioning. Also, I think we cannot detach our work from ICANN org’s position. It would be unfortunate - to say the least - if our group came up with a recommendation for the parties to negotiate a JCA just to
find out that ICANN Org will refuse to implement that recommendation. Thus, clarity is required as soon as possible and a report should not be published before the memo has been shared, analyzed, discussed in the EPDP team and potential revisions to the initial
report have been made.<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">In closing, let me be honest with the entire team and express my frustration with the process. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">We have asked both Board liaisons as well as ICANN staff multiple times to share any legal memos / opinions there are to inform our discussions. Also, we have asked whether there would be concerns
by ICANN Org with respect to entering into a joint controller agreement or data processing agreements in several meetings. We were not given any indication whatsoever that there could be problems. It is unfortunate to only learn about ICANN’s memo and that
there are concerns a few days before the planned publication of our report. <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Kind regards,<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Thomas<o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> <o:p></o:p></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
</div>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><br>
<br>
<o:p></o:p></span></p>
<blockquote style="margin-top:5.0pt;margin-bottom:5.0pt">
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Am 12.11.2018 um 16:25 schrieb Marika Konings <</span><a href="mailto:marika.konings@icann.org" target="_blank"><span style="mso-bookmark:_MailOriginalBody">marika.konings@icann.org</span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody">>:<o:p></o:p></span></p>
</div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><o:p> </o:p></span></p>
<div>
<div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Dear All,</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Please find below the proposed agenda for the next EPDP Team meeting which is scheduled for Tuesday 13 November at 14.00 UTC.</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<ul style="margin-top:0in" type="disc">
<li class="MsoNormal" style="mso-list:l5 level1 lfo1"><span style="mso-bookmark:_MailOriginalBody">In relation to agenda item #3, please find attached an updated version of the proposed language for inclusion in the Initial Report in which staff has aimed to
capture some of the input that was received in response to the Initial Report through the google doc, as well as input received on the mailing list.<span class="m7457635164058292940apple-converted-space"> </span></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li><li class="MsoNormal" style="mso-list:l5 level1 lfo1"><span style="mso-bookmark:_MailOriginalBody">In relation to agenda item #4,<span class="m7457635164058292940apple-converted-space"> </span>please find attached a table which provides an overview of the changes
proposed by EPDP Team members that staff didn’t feel comfortable applying because e.g. either the proposed change is not clear, the proposed change affects previously agreed preliminary agreements / text, or is a substantive change that requires further discussion
/ consideration by the full EPDP Team (see<span class="m7457635164058292940apple-converted-space"> </span></span><a href="https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit?ts=5be6721f" target="_blank"><span style="mso-bookmark:_MailOriginalBody"><span style="color:#954F72">https://docs.google.com/document/d/1SoNTnvvadNQ8nX_-OxN4mtsd-gfLNxT54GXSXyGQwEQ/edit?ts=5be6721f</span></span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><span class="m7457635164058292940apple-converted-space"> </span></span><span style="mso-bookmark:_MailOriginalBody">for
all comments received to date). In certain cases, staff has proposed a path forward, but would appreciate EPDP Team/commenter feedback before applying this change. Note that a number of comments were made in relation to preliminary recommendations and/or text
that is still under consideration. It is the expectation that this input will be raised in the context of those discussions.</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li></ul>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">FYI, staff expects to share an updated version of the Initial Report later today so you can see how other input has been addressed (non-substantial issues) as well as how other aspects are coming
together as a result of the EPDP Team work over the last couple of meetings.</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Best regards,</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Caitlin, Berry and Marika</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">======================</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><a name="m_7457635164058292940_OLE_LINK2"></a><a name="m_7457635164058292940_OLE_LINK1"></a><span style="mso-bookmark:m_7457635164058292940_OLE_LINK2"><b>EPDP Meeting #25 Agenda</b></span></span><span style="mso-bookmark:m_7457635164058292940_OLE_LINK2"></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Tuesday, 13 November 2018</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoNormal" style="margin-top:6.0pt;mso-list:l0 level1 lfo2"><span style="mso-bookmark:_MailOriginalBody">Roll Call & SOI Updates (5 minutes)</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li><li class="MsoNormal" style="margin-top:6.0pt;mso-list:l0 level1 lfo2"><span style="mso-bookmark:_MailOriginalBody">Welcome and Updates from EPDP Team Chair (5 minutes)</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li></ol>
<ol style="margin-top:0in" start="5" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l10 level2 lfo3"><span style="mso-bookmark:_MailOriginalBody">Initial Report finalization status, incl. items remaining to be addressed and schedule for the week ahead</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li><li class="MsoNormal" style="mso-list:l10 level2 lfo3"><span style="mso-bookmark:_MailOriginalBody">Confirm status and next steps in relation to natural vs. legal and geographic status</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li><li class="MsoNormal" style="mso-list:l10 level2 lfo3"><span style="mso-bookmark:_MailOriginalBody">Review of outstanding action items</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li><li class="MsoNormal" style="mso-list:l10 level2 lfo3"><span style="mso-bookmark:_MailOriginalBody">Other updates, if applicable</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li></ol>
</ol>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoNormal" style="margin-top:6.0pt;mso-list:l11 level1 lfo4"><span style="mso-bookmark:_MailOriginalBody">Data Redaction (see attached)</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li></ol>
<div style="margin-left:.5in">
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div style="border:solid windowtext 1.0pt;padding:1.0pt 4.0pt 1.0pt 4.0pt;margin-left:.5in">
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Objective of discussion:</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<ol start="1" type="1">
<li class="MsoNormal" style="mso-margin-top-alt:auto;mso-margin-bottom-alt:auto;mso-list:l4 level1 lfo5">
<span style="mso-bookmark:_MailOriginalBody">Confirm language for inclusion in the Initial Report in relation to data redaction as well as email communication</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li></ol>
</div>
<div style="margin-left:1.0in">
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<ol style="margin-top:0in" start="3" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l6 level2 lfo6"><span style="mso-bookmark:_MailOriginalBody">Review latest version of language for inclusion in relation to data redaction</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li><li class="MsoNormal" style="mso-list:l6 level2 lfo6"><span style="mso-bookmark:_MailOriginalBody">Consider charter questions:</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li></ol>
</ol>
<div style="margin-left:1.0in">
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">f2) Should standardized requirements on registrant contact mechanism be developed?</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div style="margin-left:1.0in">
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">f3) Under what circumstances should third parties be permitted to contact the registrant, and how should contact be facilitated in those circumstances?</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div style="margin-left:1.0in">
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">And related draft recommendation:</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div style="margin-left:1.0in">
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">In relation to facilitating email communication between third parties and the registrant, the EPDP Team recommends that [current requirements in the Temporary Specification that specify that
a Registrar MUST provide an email address or a web form to facilitate email communication with the relevant contact, but MUST NOT identify the contact email address or the contact itself, remain in place. [[[Other to be decided]]].</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<ol style="margin-top:0in" start="3" type="1">
<ol style="margin-top:0in" start="3" type="a">
<li class="MsoNormal" style="mso-list:l7 level2 lfo7"><span style="mso-bookmark:_MailOriginalBody">Confirm next steps, if any</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li></ol>
</ol>
<div style="margin-left:1.0in">
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoNormal" style="mso-list:l8 level1 lfo8"><span style="mso-bookmark:_MailOriginalBody">Commence review & discussion of comments / input received on Initial Report</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li></ol>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div style="border:solid windowtext 1.0pt;padding:1.0pt 4.0pt 1.0pt 4.0pt;margin-left:.5in">
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">Objective of discussion:</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">(1) Review proposed changes / comments on the Initial Report that require EPDP Team consideration</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody">(2) Agree on if/how these proposed changes / comments are to be applied to the Initial Report</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
</div>
<div style="margin-left:1.25in">
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<ol style="margin-top:0in" start="4" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="mso-list:l13 level2 lfo9"><span style="mso-bookmark:_MailOriginalBody">Commence review of proposed changes / comments on the Initial Report (see list attached)</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li><li class="MsoNormal" style="mso-list:l13 level2 lfo9"><span style="mso-bookmark:_MailOriginalBody">Confirm approach for addressing these</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li><li class="MsoNormal" style="mso-list:l13 level2 lfo9"><span style="mso-bookmark:_MailOriginalBody">Confirm next steps, if any</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li></ol>
</ol>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<ol style="margin-top:0in" start="5" type="1">
<li class="MsoNormal" style="margin-top:6.0pt;mso-list:l2 level1 lfo10"><span style="mso-bookmark:_MailOriginalBody">Wrap and confirm next meeting to be scheduled for Wednesday 14 November / Thursday 15 November at 14.00 UTC (dependent on progress made).</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt">
<o:p></o:p></span></span></li></ol>
<ol style="margin-top:0in" start="5" type="1">
<ol style="margin-top:0in" start="1" type="a">
<li class="MsoNormal" style="margin-top:6.0pt;mso-list:l2 level2 lfo10"><span style="mso-bookmark:_MailOriginalBody">Confirm action items</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li><li class="MsoNormal" style="margin-top:6.0pt;mso-list:l2 level2 lfo10"><span style="mso-bookmark:_MailOriginalBody">Confirm questions for ICANN Org, if any</span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></li></ol>
</ol>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"> </span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><b><i><span style="font-size:10.0pt">Marika Konings</span></i></b></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:10.0pt">Vice President, Policy Development Support – GNSO, Internet Corporation for Assigned Names and Numbers (ICANN) </span></i></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:10.0pt">Email: </span></i></span><a href="mailto:marika.konings@icann.org" target="_blank"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:10.0pt;color:#0563C1">marika.konings@icann.org</span></i></span><span style="mso-bookmark:_MailOriginalBody"></span></a><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:10.0pt"> </span></i></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:10.0pt"> </span></i></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
<div>
<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:10.0pt">Follow the GNSO via Twitter @ICANN_GNSO</span></i></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:12.0pt"><o:p></o:p></span></span></p>
</div>
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:10.0pt">Find out more about the GNSO by taking our </span></i></span><a href="https://urldefense.proofpoint.com/v2/url?u=http-3A__learn.icann.org_courses_gnso&d=DwMGaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=7_PQAir-9nJQ2uB2cWiTDDDo5Hfy5HL9rSTe65iXLVM&m=5DXgId95wrCsHi--pxTiJD7bMB9r-T5ytCn7od3CF2Q&s=Cg5uQf0yAfw-qlFZ0WNBfsLmmtBNUiH0SuI6Vg-gXBQ&e=" target="_blank"><span style="mso-bookmark:_MailOriginalBody"><i><span style="font-size:10.0pt;color:#0563C1">interactive
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<p class="MsoNormal"><span style="mso-bookmark:_MailOriginalBody"><Data Redaction - up 12 November 2018.docx><Initial Report changes for discussion - upd 12 November 2018.docx></span><span style="mso-bookmark:_MailOriginalBody"><span style="font-size:9.0pt;font-family:Helvetica">_______________________________________________<br>
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</div></blockquote><blockquote type="cite"><div dir="ltr"><span>_______________________________________________</span><br><span>Gnso-epdp-team mailing list</span><br><span><a href="mailto:Gnso-epdp-team@icann.org">Gnso-epdp-team@icann.org</a></span><br><span><a href="https://mm.icann.org/mailman/listinfo/gnso-epdp-team">https://mm.icann.org/mailman/listinfo/gnso-epdp-team</a></span></div></blockquote></div></body></html>