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--></style></head><body lang=EN-US link="#0563C1" vlink="#954F72"><div class=WordSection1><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Dear EPDP Team,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Below, please find the notes and action items from today’s EPDP Team call.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Thank you.<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>Best regards,<o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><div style='mso-element:para-border-div;border:none;border-bottom:solid windowtext 1.5pt;padding:0in 0in 1.0pt 0in'><p class=MsoNormal style='border:none;padding:0in'><span style='font-size:11.0pt;color:black'>Marika, Berry and Caitlin<o:p></o:p></span></p></div><p class=MsoNormal><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>High-Level Notes/Actions</span></b><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><ol style='margin-top:0in' start=1 type=1><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo1;vertical-align:baseline'><span style='font-size:11.0pt'>Thomas to propose new language in response to feedback he has received from the team for the Responsible Parties portion of the initial report today.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo1;vertical-align:baseline'><span style='font-size:11.0pt'>Following receipt of Thomas’s language, Support Staff will circulate final version of the Initial Report to the EPDP Team.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l1 level1 lfo1;vertical-align:baseline'><span style='font-size:11.0pt'>The Initial Report will be published for public comment tomorrow, 21 November 2018, unless “showstoppers” are identified that would warrant further discussion.<o:p></o:p></span></li></ol><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><i><span style='font-size:11.0pt;color:black'>These high-level notes are designed to help the EPDP Team navigate through the content of the call and are not meant as a substitute for the transcript and/or recording. The MP3, transcript, and chat are provided separately and are posted on the wiki at: https://community.icann.org/x/ZwPVBQ</span></i><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>1. Roll Call & SOI Updates</span></b><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l4 level1 lfo2;vertical-align:baseline'><span style='font-size:11.0pt'>Attendance will be taken from Adobe Connect<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l4 level1 lfo2;vertical-align:baseline'><span style='font-size:11.0pt'>Remember to mute your microphones when not speaking and state your name before speaking for transcription purposes.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l4 level1 lfo2;vertical-align:baseline'><span style='font-size:11.0pt'>Please remember to review your SOIs on a regular basis and update as needed. Updates are required to be shared with the EPDP Team.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>2. Welcome and Updates from EPDP Team Chair</span></b><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:11.0pt;color:black'>a) Review of outstanding action items</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:11.0pt;color:black'>b) Other updates, if applicable</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l7 level1 lfo3;vertical-align:baseline'><span style='font-size:11.0pt'>Communication from ICANN travel department is forthcoming (likely this week)<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l7 level1 lfo3;vertical-align:baseline'><span style='font-size:11.0pt'>We are aiming to publish the Initial Report tomorrow (Wed, 21 Nov) so that the comment deadline is before the Christmas holiday.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>EPDP Team Feedback:</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'>It is more important to deal with outstanding items rather than publish to hit a date</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>3. Finalize outstanding items:</span></b><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'>a) Purpose O – see proposed language for addressing this in the Initial Report</span><span style='font-size:11.0pt'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>It may be beneficial to publish Purpose O in the initial report to allow the public to weigh in on it.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>The proposed language is confusing. It may be helpful to note we have not deliberated on this, but we are including for the purpose of receiving feedback. What question is ICANN considering here?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>As the Purpose O workbook has not been reviewed, it will not be included with the other approved workbooks (due to the differing status)<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>Grave concerns with Purpose O - there are issues in terms of timeliness, issues in terms of unanswered questions with respect to this purpose. This language should not go in except to say - this came in late and the Team has not had adequate time to discuss this. There are concerns that this could necessitate changes to the RA. If so, this is a big red flag that we need to signal to the community.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>The word "threat" should be removed. This language should still be included in the initial report.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>This needs wordsmithing, but we have to keep this purpose.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>In formulating this person, Benedict and Farzaneh asked if OCTO uses personal information, the answer is no. The group has not had time to adequately discuss this.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>This also includes the accuracy reporting system. The program is on hold. We must include this issue in the initial report.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>In order to solicit public comment, this needs to be included.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>What we are talking about a purpose - this should be covered under Purpose B/Purpose 2. This is not a purpose that justifies collection.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>If it included, make a clear disclaimer that this has not been reviewed, but it will be reviewed prior to the final report.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>Without knowing ICANN’s needs, the Team cannot make an informed decision about this language.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>Note: the proposed language will be included in the body of the report, not within the recommendations section<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>We cannot treat ICANN org the same as third parties under Purpose B<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>There is a different interpretation as to whose research this entails - is it just ICANN or other researchers?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>Two questions: this cannot be put in at the last-minute b/c the Team has not discussed. (1) This is a data quality issue - this is an implementation issue. (2) should ICANN be doing this data quality exercise?<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>Proposed path forward: introduce proposed purpose and ask for public comment.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l9 level1 lfo4;vertical-align:baseline'><span style='font-size:11.0pt'>Action Item: Staff will circulate proposed language for the team's review.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'>b) Additional language re. responsibilities section (Thomas)</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo5;vertical-align:baseline'><span style='font-size:11.0pt'>Thomas circulated this language earlier this week. This language aims to shed light on contracting, EBERO<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo5;vertical-align:baseline'><span style='font-size:11.0pt'>How would operationalizing these agreements work? A potential solution is proposed here - clarify that there is a plethora of JCAs.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo5;vertical-align:baseline'><span style='font-size:11.0pt'>Leave flexibility to the parties who are entering into the agreements. We could make this better if we had more time.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo5;vertical-align:baseline'><span style='font-size:11.0pt'>Diane offered additional changes.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l2 level1 lfo5;vertical-align:baseline'><span style='font-size:11.0pt'>Action item: Thomas to include suggestions made by Diane, put in clarification to Marc, add a note that the drafting of the JCA is not within the scope of this EPDP today.<o:p></o:p></span></li></ul><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'>c) Additional language re. UDRP (Margie) – see updated version circulated on Monday 19 November</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo6;vertical-align:baseline'><span style='font-size:11.0pt'>The updated language lays out the perspective of those who believe the changes in the temp spec have not caused any issues<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo6;vertical-align:baseline'><span style='font-size:11.0pt'>There is advocacy in this language. The point about privacy/proxy is that complaints can be filed without access to registration data, so the note about privacy/proxy is irrelevant. Cannot support this language going forward as is.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo6;vertical-align:baseline'><span style='font-size:11.0pt'>Rather than say "some believe" add the specific parties who believe to this sentence.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo6;vertical-align:baseline'><span style='font-size:11.0pt'>Primary concern from formatting perspective - the repeated reference to "some". It should say "proponents of pre-filing disclosure believe". Using some to refer to different views/groups is confusing.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l5 level1 lfo6;vertical-align:baseline'><span style='font-size:11.0pt'>Action Item: Staff to send a rewrite of this UDRP section to the team following this call. (completed)<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'>d) Revised language for Preliminary Recommendation #2 – see revised version circulated on Monday 19 November by staff</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l3 level1 lfo7;vertical-align:baseline'><span style='font-size:11.0pt'>No objections to this text noted<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>4. Next steps for publication:</span></b><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'>a) Public comment forum – Google form</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l0 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>See google form shared during the meeting<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>Objective is to facilitate focused input from commenters but also review by EPDP Team following closing of public comment forum.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>Downloadable form will be available to allow for off-line preparations<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>No sign up is required, only email address needs to be provided.<o:p></o:p></span></li><li class=MsoNormal style='color:black;mso-list:l0 level1 lfo8;vertical-align:baseline'><span style='font-size:11.0pt'>Open fields will also be provided for general input.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'>b) Community Webinar</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l6 level1 lfo9;vertical-align:baseline'><span style='font-size:11.0pt'>Organize community webinar to present report and explain public comment forum. Proposal to have staff present outline of report and how to submit comments, unless group prefers to do so. If report is published on Wednesday, webinar would be held on Thursday 28 November, if it is published next week, it would be on Thursday 4 December.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'>c) Letter to EDPB</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'><o:p> </o:p></span></p><p class=MsoNormal style='margin-left:.25in'><span style='font-size:11.0pt;color:black'>d) Confirm publication date target</span><span style='font-size:11.0pt'><o:p></o:p></span></p><ul style='margin-top:0in' type=disc><li class=MsoNormal style='color:black;mso-list:l8 level1 lfo10;vertical-align:baseline'><span style='font-size:11.0pt'>Aim to publish tomorrow, unless show stoppers are identified that would warrant further consideration.<o:p></o:p></span></li></ul><p class=MsoNormal><span style='font-size:11.0pt;color:black'> </span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><b><span style='font-size:11.0pt;color:black'>5. Wrap and confirm next meeting to be scheduled for Tuesday 28 November 2018</span></b><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:11.0pt;color:black'>a) Confirm action items</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal style='margin-left:.5in'><span style='font-size:11.0pt;color:black'>b) Confirm questions for ICANN Org, if any</span><span style='font-size:11.0pt'><o:p></o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p><p class=MsoNormal><span style='font-size:11.0pt'><o:p> </o:p></span></p></div></body></html>